If you have an appreciation for art & design and an interest to learn, grow and gain exposure to the wide range of development functions, join our team in this unique opportunity.
The Development Associate is a key team member, responsible for providing proactive administrative support to the Executive Director, maintaining accurate CRM data and reporting; providing logistical support for events, stewardship and communications; and, liaising with and between key internal and external constituents to help foster and build relationships. This role reports to the Executive Director of Campaign Planning and Strategy and supports the Campaign Planning and Strategy department including, Events, Donor Relations and Communications within the Division of Institutional Engagement (IE).
Provides proactive administrative support to the Executive Director and the department including:
serving as an initial point of contact for telephone calls and visitors;
maintaining and updating the Executive Director's calendar and supporting scheduling for the Campaign Planning and Strategy department, including but not limited to the preparation of detailed travel itineraries and making travel arrangements. Ensure that all materials and documents related to trip or visit and any resulting assignments or information, is recorded and distributed as appropriate;
serving as departmental project manager for intra- and inter-departmental projects and initiatives as needed.
tracking, monitoring, and maintaining expense reports and reconciling travel reports, credit card settlements and reimbursement requests for the team;
ordering office supplies and other materials as needed;
entering contact reports, event attendance, mailings and other data and activities into database (Raiser's Edge);
collecting, organizing, and disseminating IE activity in weekly internal communications email;
Designing and producing reports to benchmark and assess department's activities;
working collaboratively and proactively with other administrative support staff to coordinate meetings and other events. Schedule routine meetings including, but not limited to staff meetings, Executive Director's meetings, and Prospect Review meetings;
Support Executive Director with volunteer management logistics in liaising to the Dean's/Department Advisory Councils, Visiting Committees and other volunteer leadership committees, including but not limited to scheduling and coordinating committee meetings as directed; preparing and distribute agendas, minutes, and other materials in a timely fashion.
Support Executive Director in the coordination and planning of the President's travel calendar for prospect visits with the President's Office and members of IE senior management.
Assist with planning, implementing and staffing key events and meetings. This includes, but is not limited to: reserving space, catering orders, securing transportation, compiling and circulating proper materials, producing name tags, collecting RSVPs and confirming guest list information. Providing on-site hospitality support and staffing events to ensure meetings and events run smoothly.
Coordinates donor stewardship mailings, including but not limited to collecting student thank you letters, preparing donor reports and financial statements.
Organizes and maintains collection of digital and print communications for the department, including but not limited to managing digital photo library and cataloguing samples of communications materials.
Bachelors' Degree required or equivalent combination of education and experience.
One to three years of experience in an office setting required; experience in the higher education or nonprofit sector greatly preferred.
Exceptional logistical, project management and organizational skills.
Demonstrated ability to write in a clear, articulate and persuasive manner.
Ability to interact with key donors/prospects/volunteers in a professional manner and to articulate appreciation of art and design.
Desire to learn, grow and be mentored in the advancement field.
Proficient computer skills in Microsoft Office (i.e. Word, Excel, and PowerPoint). Experience using Adobe Creative Suite a plus. Database/CRM, online communication and intranet end-user experience preferred.
Must have strong interpersonal skills and be able to diplomatically work with a diverse group of individuals at all levels of an organization.
Ability to maintain confidential information and work in dynamic and time-sensitive environment.
Must be able to work independently with minimal supervision and in a fast-paced team environment.
35 hours per week, 12 months per year
Documents Needed to Apply:
Incomplete applications will not be considered. Please upload all required documents.
The successful candidate will be required to meet our pre-employment background screening requirements.
RISD recognizes diversity and inclusivity as fundamental to its learning community and integral to an art and design education. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.
For internal use only - Job Family:
Development - Fundraising
Internal Number: R-00447
About Rhode Island School of Design
Rhode Island School of Design (RISD), founded in 1877, is a fine arts and design college located in Providence, Rhode Island. Enrolling about 2000 undergraduates and 400 graduate students from across the United States and 55 other countries, RISD offers 16 undergraduate majors and 16 graduate majors, and is ranked annually by U.S. News & World Report as one of the top art and design schools in the United States. RISD’s rigorous education encourages creative experimentation and intellectual risk-taking, challenging students to question their approach to art making through critical thinking. There are over 90,000 works of art in the RISD Museum, which houses a collection of fine and decorative art objects. The first public galleries opened in 1893. The RISD Library is one of the oldest independent art college libraries in the country with more than 150,000 volumes and 380 periodical subscriptions which offer unusual depth and richness in the areas of architecture, art, design, and photography. The RISD campus is contiguous with the campus of Brown University and the two institutions share social, academic, and community resources.RISD recognizes diversity and inclusivity as fundament...al to its learning community and integral to an art and design education. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.