The Director of Administration and Operations is responsible for managing all aspects of the Museum & Library administrative activities and oversees all administrative support staff, volunteer coordination, and contract personnel. In coordinating with TAWANI Enterprises, Inc., this person will provide administrative and financial support to the Museum & Library.
Assigned Responsibilities and Duties
Work with Bookkeeper to ensure all revenue and expenses are processed correctly and oversee the budget and budgeting process.
Act as the point of contact for all PMML vendors and work to negotiate the best price and service
Oversee all administrative aspects and coordination of volunteer and internship program
Manage full and part-time Administration and Operations staff
Develop and maintain visitor services with Sales and Customer Service Coordinator to include training, and sales and promotional strategies for the organization
Oversee the eCommerce platform and point of sale technologies
Assist the administration in facilities management and maintenance activities
Coordinate with TEI, Foundation, and other organizational counterparts to support operations and activities
As a supporting member of the PMML leadership team, attend and support normal and special events (Gala, fundraisers, etc.) with planning, staffing, budget, and short- and long-range planning
Work with the administrative staff on security and life safety issues
Additional duties as assigned by President and CEO
Essential Position Qualifications
5-8 years experience working in an administrative capacity, preferably with a nonprofit
Experience in book-keeping and accounting
Intermediate to expert computer software skills - Microsoft Office products, internet research ability, and web
Personable, articulate, dependable, organized, and attentive to detail
Excellent oral and written communication skills
Demonstrated leadership qualities
Experience in managing people and volunteers
About Pritzker Military Museum & Library
The Mission of the Pritzker Military Museum & Library is to acquire and maintain an accessible collection of materials and to develop appropriate programs focusing on the citizen soldier in the preservation of democracy. Through its collection and its programs, the Museum & Library is dedicated to serving as a forum for those discussions and preserving them for future generations. Since opening in 2003, the Museum & Library has hosted more than 500 events featuring the country's most acclaimed authors, historians, journalists, and scholars.