SUMMARY: This full-time position is responsible for performing accounting functions, recording and reporting a variety of financial transactions. This includes processing journal entries, reconciling accounts, and involvement in the annual audit. This position reports to the Director of Treasury and Risk Management.
This position is not exempt from provisions of the Fair Labor Standards Act (FLSA) and is eligible to earn overtime pay for hours worked above 40 in a single work week.
Essential Duties and Responsibilities include the following:
Prepare journal entries along with supporting documentation, for review and approval. Responsible for ensuring all approved journal entries are entered into the general ledger on a timely and accurate basis.
Prepare monthly account analysis and reconciliation of assigned general ledger accounts, including bank reconciliations, to ensure proper balances are reported. Identifies, investigates and reports all discrepancies and works with appropriate personnel to ensure that all reconciling items clear in a timely and accurate manner.
Ensure timely, thorough, and accurate month-end close process.
Provide information to faculty, staff and students; explain transactions; resolve accounting issues and discrepancies.
Assist in year-end audit preparation.
Process all gift batches from Advancement.
Manage purchasing card process, including hosting training and information sessions with purchasing card holders.
Work on project code review.
Assist with fixed asset process and posting.
Post departmental deposits.
Handle external invoicing for campus.
Assist with payroll tasks.
Assist with daily banking entries for three depository accounts.
Backup Accounts Payable and Purchase Order processes as needed.
Create process documentation and instructions.
Maintain strict confidentiality of student and university information, adhering to FERPA and other applicable regulations.
Perform backup duties for Finance Office personnel as assigned.
Secondary Duties and Responsibilities:
Other duties and special projects may be assigned to meet department and university needs.
Experience, Knowledge and Skills Required
Bachelor’s degree in accounting, finance or related field or equivalent combination of education and experience.
1-3 years of general ledger accounting experience, preferably in a higher education or nonprofit setting.
Highly proficient with Microsoft Excel and experience with accounting software and Windows-based applications; Jenzabar experience preferred.
Proven exceptional attention to detail and ability to consistently produce error free results.
Demonstrated organization and follow-up and follow-through skills to ensure completion of goals and objectives.
Must be able to work in a fast-paced environment with demonstrated ability to effectively prioritize multiple competing tasks and demands.
Proven ability to convey complex accounting information in a concise, easily understood manner to a wide range of constituencies.
Ability to quickly learn and apply new knowledge and skills.
Excellent written and verbal communication skills and track record of proactive communication.
Proven ability to identify, define, analyze, and resolve complex problems.
Exceptional follow-up and follow-through skills as well as ability to plan, organize and control projects through to completion.
Ability to handle and maintain confidential information.
Physical Requirements (with or without reasonable accommodation)
Visual Abilities: Read reports, create presentations and use a computer system – 75-100% of the time
Hearing: Hear well enough to communicate with co?workers, vendors and students – 75-100% of the time.
Dexterity, Grasping, Feeling: Write, type and use the telephone, copier, and computer systems – 75-100% of the time.
Mobility: Kneel for physical inspection of storage areas; Open files and operate office machines; move between departments and attend meetings across campus – 75-100% of the time.
Talking: Frequently convey detailed or important instructions and ideas accurately, loudly, or quickly – 75-100% of the time.
Lifting, Pulling, Pushing: Exert up to 30 pounds for force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects – 50-75% of the time.
Cognitive/Emotional: Ability to critically think and concentrate. Must be able to respond quickly to changes in conditions – 75-100% of the time.
Work in office environment, involving contact with faculty, staff, students, service providers and vendors.
Work has deadlines, multiple interruptions, high volume and may be stressful at times.
The above description is not intended to be an all-inclusive list of the duties and responsibilities of this positions, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended to describe the general nature of this position.
Nestled in a historic tree-filled neighborhood just minutes from Uptown Charlotte, Queens has provided students with transformational experiences for more than 160 years.
A private, co-ed, masters-level university, Queens serves undergrad and graduate students in academic programs across the liberal arts and sciences as well as the professional fields of business, communication, nursing, health and education. All degree programs are grounded in a liberal arts core to help students hone their critical thinking, problem solving and communication skills.
With a 10:1 student-faculty ratio, the university is known for its student-centered mentality, welcoming southern hospitality and talented and caring faculty. Queens fosters student success through an intimate learning environment and excellence in teaching.
In keeping with its Presbyterian heritage, responsibility and service to society are critical components of Queens' culture, as expressed in its motto "Not to be served, but to serve."
Queens emphasizes active, collaborative learning with a focus on a 21st century global curriculum that takes students beyond the classroom and into the Charlotte community and the world... at large. With the city of Charlotte as an extended campus, students have the opportunity to launch into abundant internships, community service and academic partnerships. Undergraduate students must complete at least two internships. In addition, the majority of Queens' undergraduates study internationally in hundreds of countries via faculty-led study tours, international internships, language-immersion programs and semester exchange opportunities.
By graduation, students have obtained a comprehensive education grounded in the liberal arts and filled with opportunities to ready them for successful careers and meaningful lives.