The Executive Assistant is responsible for providing high-level administrative support to the Vice Chancellor for Alumni Relations and performs a variety of duties including written correspondence, calendar management, travel arrangements, preparation of detailed reports and presentations, and other special projects as assigned by the VC.
This position also acts as the Board Manager, which includes managing and stewarding the activities and functions associated with the Pitt Alumni Association Board of Directors and Executive Committee of the Board by performing a variety of administrative duties and providing project support in the alumni organization. The incumbent should operate with a moderate degree of independence and judgment demonstrating consistency, discretion, and fiscal responsibility as well as a moderate degree of decision-making authority.
College preferred or commensurate University experience. Advanced computer experience required (Microsoft Office, Microsoft Word Excel, PowerPoint). Shorthand desired but not a necessity. Excellent written and oral communication skills required. A minimum of 3 - 5 years' office experience required, preferably in academic environment. Work within a nonprofit organization or board structure is helpful.
Assignment Category: Fulltime-Regular
Job Classification: Staff.Administrator.I
Minimum Education Level Required: Baccalaureate
Minimum Experience Level Required: 3-5 years experience
Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.
Hiring Range: TBD based on qualifications
Relocation Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume, Cover Letter
Internal Number: 19005366
About University of Pittsburgh
Founded in 1787, the same year the U.S. Constitution was signed, the University of Pittsburgh is one of the oldest institutions of higher education in the United States. One of three state-related research universities in Pennsylvania, Pitt is a member of the Association of American Universities (AAU), which comprises 62 preeminent doctorate-granting research institutions in North America.Pitt faculty members have expanded knowledge in the humanities and sciences, earning such prestigious honors as the National Medal of Science, the MacArthur Foundation’s “genius” grant, the Lasker-DeBakey Clinical Medical Research Award, and election to the National Academy of Sciences and the Institute of Medicine. Pitt scientists have defeated polio, unlocked the secrets of DNA, lead the world in organ transplantation, and pioneered TV and heavier-than-air flight, among numerous other accomplishments.Pitt students have earned Rhodes, Goldwater, Marshall, and Truman Scholarships, among other highly competitive national and international scholarships.Alumni have pioneered MRI and TV, won Nobel and Pulitzer Prizes, led corporations and universities, served in government and the military, conquered Hollywood and The New York Times bestsellers list, and won Super Bowls and NBA championships.