1) Employee lifecycle: Prepares job advertisements for posting on internal and external job boards, to Workday HRIS and other job boards such as NBER, and coordinates and maintains all posting information in close partnership with the People Operations Manager; monitors hiring procedures to ensure compliance with federal, state and local employment laws and regulations, as well as with University policies and procedures; may counsel supervisors on employment laws; Coordinates interview process, conducts interviews and reference checks as appropriate, and initiates and administers background check process; Onboards new hires and facilitates transition to BFI, assists with hiring paperwork, advises employees on benefits questions, processes all employment forms and HRIS documentation; Assists with the BFI Buddy program, as well as annual performance management; and Coordinates exit activities, serves as a resource to departing employees and as a point of contact, and ensures paperwork and termination process are completed.
2) Payroll, time tracking, and information management: Serves as a point of contact with HRS and Payroll, processes all pay and schedule changes; serves as an expert on HR policies and procedures to enact timely completion of pay changes; Serves as an expert resource on the UChicago vacation, personal holidays, and sick leave, and assists supervisors and staff in troubleshooting problems, providing training as necessary; and Serves as a point of contact for other BFI policies related to time and management.
3) Finance and accounting: Analyze and monitor comprehensive financial activities within the BFI departments, primarily in the areas of finance, auditing, budgeting and forecasting, purchasing, and other operational/education-related financial activities; Prepare and maintain the monthly reconciliation of standard activity reports, financial position forecasts, and/or reports required for operating, endowment, gift, and faculty research accounts; Plan, develop, analyze and manage budgets, including developing multi-year budget forecasts; May oversee the review, approval, and reporting of all expenditures goods and services, and costing allocations; Prepare and submit financial transactions through the university systems (ePayments, GEMS, BuySite, etc.); Assist staff with the GEMS system and runs reports to ensure that transactions are reconciled at regular intervals; Review financial reports for consistency and accuracy. Flag potential errors to be investigated and corrected; Prepare and submit account corrections as necessary, including both payroll and non-payroll; Assist faculty and staff with requests to access datasets within the BFI data library; and Assist the Senior Finance Manager in the annual budget process such as preparing departmental budget packets and inputting budgets into Delphi.
1) Ability to effectively with a diverse workforce in a complex research environment.
2) Exceptional oral and written communication skills and comfortable with a consultative approach to interacting with employees.
3) Exceptional organization skills, with previous project management experience.
4) Ability to be a resourceful problem-solver and critical thinker, be proactive in leveraging opportunities and anticipating and averting problems.
5) Confidentiality is essential - capable of handling all employment information and issues with absolute discretion.
6) Proficiency with Microsoft Word and Excel.
7) Demonstrated ability to be an excellent team member.
8) Understanding of higher education and/or nonprofit organizations.
9) Diplomatic and customer service based approach to interacting with colleagues and others.
1) Bachelorâ™s degree in business, economics, human resources, finance, or a related field.
1) A minimum of three years of experience in human resources, operations, finance, or other related field.
2) Experience in higher education.
3) Experience with Workday.
4) Excellent knowledge of MS Office (Word and Excel), email, and Internet.
5) Knowledge of Delphi, Business Objects, Griffin, FAS, ACCTS, and OnBase.
2) Cover Letter
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR05595
About University of Chicago
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.