For consideration, please forward your cover letter and resume to firstname.lastname@example.org. Please note, " Assistant Director of Admissions” - (yourlastname)" in the subject line of your email. Only applicants under consideration will be contacted. No phone calls, please.
Organization Summary: Oliver Scholars prepares high-achieving Black and Latino students from underserved New York City communities for success at top independent schools and prestigious colleges. We provide crucial support for our scholars so they can realize their full potential and ultimately give back to the city, the nation, and the world.
Position Summary and Reporting: Reporting to the Director of Admissions and Placement, the Assistant Director of Admissions and Placement is an integral part of the organization. S/he has both an internal and externally facing role and therefore must be flexible and able to communicate effectively with people at all levels. The Assistant Director must have an engaging personality, eager to develop and deepen collaborations with schools and community based organizations, exceptional interpersonal skills, and a desire to help people. S/he must be extremely detailed-oriented, have excellent organization skills, and have the ability to prioritize tasks and meet deadlines. The Assistant Director should be motivated by working with underserved youth and their families and excited by working in an entrepreneurial environment where being innovative and creative is celebrated. During certain times of the year, the Assistant Director may be required to work Tuesday - Saturday.
Recruitment & Admissions:
Develop and maintain relationships with a network of representatives from feeder schools, churches, civic and community based organizations, alumni and other volunteers
Lead presentations for families and schools that accurately and competently explain the admissions process and the educational opportunities available at Oliver in English and Spanish
Attend middle school and high school fairs/open houses
Assist with organizing large mailings for all public, private and parochial schools
Assist with research and analyze data of NYC public and charter schools
Communicate with nominators and families on a regular basis to give updates, request documents, and answer questions
Screen and read applications for prospective students, collaborate with the Director of Admissions and Placement to decide on applicants
Maintain general knowledge of Oliver’s program activities and requirements
Regularly update database of school personnel, applicants, and volunteer contacts
Manage volunteers at Oliver Admissions Events
Coordinate and administer the standardized tests required for admission and placement
Provide support during Winter and Spring classes
Proctor Independent School Admissions exams
Provide support in the planning and execution of the Summer Immersion Program (SIP) which includes the ISAP (Independent School Application Process) curriculum
Serve as a Student Administrator during the boarding week of the Summer Immersion Program
Collaborate with other program directors as needed on a variety of Scholar related initiatives
Participate in Oliver’s organizational and fundraising efforts as requested (e.g. providing content for grant proposals, funder visits, and Annual Gala)
Assist with projects and other duties as needed and requested within the organization
Bachelor’s degree required;
2-4 years’ experience working with students and families at another student-focused nonprofit, in k-12 or Higher-Ed;
Deep understanding of the broad educational issues facing educational systems and students of color in particular;
Outstanding public speaking and writing skills;
Commitment to the mission of Oliver Scholars;
Demonstrated ability to work in a collaborative manner;
Able and willing to work late evenings and able to work a Tuesday -Saturday schedule at times during the year;
Bi-lingual (Spanish) highly preferred;
Familiarity with independent schools
Valid drivers’ license and able to travel domestically.
Superior analytical, critical thinking, problem solving and organizational skills with meticulous attention to detail and accuracy;
Collaborative approach to problem solving and ability to work effectively with individuals at all levels (internally and externally);
Demonstrated flexibility and ability to work under pressure; ability and desire to work in a fast-paced, changing environment, and conform to shifting priorities, demands and timeline;
Demonstrated willingness to learn new techniques, procedures, processes, and computer programs as needed;
Ability to look at situations from several points of view;
A demonstrated commitment to high professional ethical standards and a diverse workplace.
A diverse workforce and open culture are at the heart of our organization and vital to our success. Oliver Scholars is an equal opportunity/affirmative action employer. All qualified applicants will be considered for employment without discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, citizenship status, or current employment status. Candidates who identify as members of historically underrepresented groups are highly encouraged to apply.
About Oliver Scholars
Oliver Scholars prepares high-achieving Black and Latino students from underserved New York City communities for success at top independent schools and prestigious colleges. We provide crucial support for our Scholars so they can realize their full potential and ultimately give back to the city, the nation, and the world.