This position will be responsible for award receipt and review, review of related proposal documents, and input of required information into UTShare to establish sponsored program award and contract funding. Includes review and processing of award documents for data entry and award setup in the university PeopleSoft (Oracle) accounting system (UT Share). Under general supervision, perform extramural support application and award administrative duties for UT Share.
Understands compliance with University, State, Federal and other sponsoring agency regulations and certifications for sponsored projects. Review and interpret award document terms and conditions with Federal, State and University fiscal and administrative policies as necessary to execute award setup and related business processes. Determine appropriate fiscal and management data elements from award documents requiring on-line entry into financial and information systems that establish financial accounts and internal control mechanisms for billing. Establishes chartfield string, finalizes budgets in UT Share, and generates the award. Create official award acceptance documents and distribute them.
Setup and prepare Federal, State, Industrial, Nonprofit and other sponsored projects in order to establish spending authority in the accounting system.
Review individual grant and contract documents to ensure that information necessary is available to properly setup projects in the university accounting system (UT Share). Cross coordinate any issues or business processes for invoicing and billing as necessary for the Office of Grant & Contract Services and Grant Accounting to setup or amend awards in the system. Closely review billing instructions, award instrument type and reporting requirements of the award for proper entry in UT Share. Evaluate each award document’s fiscal and administrative terms to determine whether it should be considered a new award requiring a segregated account, or if the award action is a modification to an existing project. Review proposal budget to award document to setup appropriate budget categories into the accounting system based on University policies and procedures. Enter University matching requirements and cost share budget of project personnel and/or third party providers in order to properly enter the related data in the university accounting system. Provide notification of chartfield strings and budget spending authority to Deans, Directors, Department Chairs, Principal Investigators, and divisional and departmental business representatives, which is the necessary authorization for them to appoint project personnel and encumber and/or incur costs. Inform Principal Investigators and other administrative and departmental staff in the review of award documents any unique scientific, administrative, accounting, or financial terms and conditions. Coordinate any safeguards or special setup requirements with other offices as appropriate.
Other duties as assigned.
ACCOUNTABILITYREPORTINGRELATIONSHIPS REPORTS TO: Work is performed under the close direction of the Director of the Office of Grant and Contract Services (OGCS) in close coordination with the staff of OGCS Pre-Award, OGCS-Post Award and Grant Accounting. Desired results are clearly defined; work methods are prescribed according to departmental procedures. Although supervision is available, the incumbent is expected to resolve work problems as they arise, referring to the Director only those situations which involve interpretation of policy or establishment of new procedures. Completed work is reviewed for technical quality, completeness, and soundness of conclusions or recommendations.
Bachelor’s degree in accounting, finance, or information systems or a related field.
One (1) year of experience in the preparation of research grants and contracts. Knowledge of University, State, Federal and Nonfederal Agency fiscal and administrative rules, regulations and procedures. Knowledge of accounting practices and principles.
Excellent written and oral communication techniques. Knowledge of UT Arlington and UT System policies for soliciting and administering extramural support. Knowledge of electronic research administration forms, procedures, and submission through electronic interfaces (e.g. PeopleSoft). Knowledge of Office of Management and Budget Circulars; funding agency terms and conditions; University Policy and Procedure Papers; Regent Resolutions; State Regulations; Federal Acquisition Regulations (FAR) and agency interpretations; Code of Federal Regulations; and Research Terms and Conditions. Ability to establish and maintain effective working relationships. Excellent organizational and time management skills. Knowledge of negotiation principals. Knowledgeable in the operation of computer equipment and associated software. Knowledge of specialized reporting systems.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.
Open Until Filled: No
Internal Number: 9277
About University of Texas at Arlington
The University of Texas at Arlington sets the standard for educational excellence in the thriving Dallas-Fort Worth metropolitan area and is one of the nation’s fastest-growing public research universities. With an enrollment of 38,000 on-campus students and an additional 15,000 online degree-seeking students, UTA is the second-largest institution in The University of Texas System. The University offers more than 180 bachelor’s, master’s, and doctoral degrees through 10 colleges and schools and is rising in stature through its commitment to transforming the lives of students, pushing the boundaries of knowledge, and serving a growing and diverse community. UTA has developed a strategic plan, “Bold Solutions, Global Impact” (http://www.uta.edu/strategicplan). Taking advantage of our unique location at the center of the fastest growing urban region in the U.S. and adjacency to the Dallas-Fort Worth International Airport, our vision is to be ‘The Model 21st Century Urban Research University’. To support this vision, our strategic plan focuses on four over-arching themes across the University: Health and the Human Condition, Sustainable Urban Communities, Global Environmental Impact, ...Data Driven Discovery and Knowledge Management. The College of Engineering is playing a critical role in the advancement of each of these themes. Our highly ranked academic programs attract the best and brightest scholars from around the world, and our faculty and students consistently receive national and international recognition for their accomplishments. U.S. News & World Report ranks UT Arlington fifth among national universities for undergraduate diversity, we are a designated Hispanic Serving Institution, and the Military Times recently named UTA as the best 4-year College for veterans in the state of Texas. The Chronicle of Higher Education ranks UT Arlington among the 20 fastest-growing public research universities in the United States over the last 10 years. With a population of 7 million, the Dallas-Fort Worth Metroplex is the fourth-largest urban area in the United States. It covers an area larger than the states of Rhode Island and Connecticut combined. The Metroplex is the economic and cultural hub of North Texas and has the 10th-largest gross metropolitan product in the world. Not only is it an exciting place to live and work, the Metroplex offers UT Arlington a host of unparalleled scholarly, research, and economic activity. UTA has been a catalyst for redevelopment and revitalization in the central business district of Arlington, establishing a true college town environment in downtown Arlington. UTA’s 20-acre, mixed-use College Park District provides new special events and student living space, restaurants, and parking as part of its broad-based initiative to generate and support economic activity at the city’s urban center. In addition, the University is expanding its footprint in both Fort Worth and Dallas and has plans to increase its global presence building on active partnerships led by the College of Business and the College of Nursing and Health Innovation in Central and South America, South East Asia and the Middle East. For more information on University of Texas at Arlington, visit: www.uta.edu