NATIONAL PORTRAIT GALLERY, SMITHSONIAN INSTITUTION
The National Portrait Gallery (“NPG”) comprises approximately 75 full-time staff and is advised by a 25-person Board of Commissioners (the “Commission”) who represent around 18 states across America. The NPG is managed by a Director and a six-person executive team comprising the Chief Curator, Senior Historian, and directors of Finance & Operations, Collections & Exhibitions, and Audience Engagement. The Director of Advancement will report to the Director, serve on the executive team, and be the main liaison with the Commission on the Advancement Committee, and the central Smithsonian’s Office of Advancement.
The museum has significantly grown its advancement department in the last two years and, as a result, has seen dramatic increases in fundraising performance. Their goal is to maintain this rate of growth beyond the museum’s $25 million comprehensive campaign, which concluded at the end of 2018, the Portrait Gallery’s 50th anniversary year. This position offers excellent opportunities for the successful candidate to make a significant impact on the future of the NPG.
The Director of Advancement (“DA”) is a key position for the NPG, identified in the 2019-2023 Strategic Plan to help the NPG “step up” its fundraising and earned revenue in the wake of an enormously successful five years that saw media attention quadruple, attendance double from 1.1 million, and annual fundraising go from $1.3M in FY13 to $4.4 million in FY18. Specifically, the DA will work closely with the Director and Commission members to increase the NPG’s ability to raise over $6M for the annual fund; increase endowment (currently at $6.8M), increase special event revenue in light of proposed policy changes by the Smithsonian to allow private events in January 2019 at over $1M p.a.; and support the Commission Gala Co-Chairs to expand the ambitions for the NPG’s bi-annual American Portrait Gala to raise upwards of $2M at the next gala to be held on November 17, 2019. The DA will especially help lay the ground work for the NPG to successfully participate in the Smithsonian's next Fundraising Campaign around 2021.
The DA is responsible for providing strategic focus and tactical direction that support the NPG’s mission in these key areas:
Annual fundraising, (Incl. individual, major gifts, corporate, and foundation)
American Portrait Gala
Growing the endowment
Cultivation and recruitment of Commission members
Developing communications / impact strategies
The DA is responsible for the Advancement department, which comprises two departments (Development and Special Events) and nine full-time staff. An additional department dedicated towards donor communications is desired. The incumbent will work closely with this group in developing priorities and devising compelling fundraising cases for support that cross departments (exhibitions, education, collection, events), financial years, and revenue streams (restricted, unrestricted, planned giving, and endowment). The incumbent’s main priority—and estimated 50%+ of their time—will be to strengthen the advancement office to raise over $6M a year, working with the Director, Commission, Advancement Committee and advised by outside consultants.
This is a full-time position located in Washington, DC.
ABOUT NATIONAL PORTRAIT GALLERY
The National Portrait Gallery (“NPG”), Smithsonian Institution, was authorized and founded by Congress in 1962 with the mission to acquire and display portraits of "men and women who have made significant contributions to the history, development, and culture of the people of the United States." Today, NPG attracts over 2 million visitors onsite and 4 million online and continues to narrate the multi-faceted and ever-changing story of America through the individuals who have shaped its culture. Through the visual arts, performing arts, and new media, the NPG presents poets and presidents, visionaries and villains, actors and activists whose lives form our national identity.
The Smithsonian Institution is a unique complex of 19 museums and galleries, the National Zoological Park, and nine research centers. The Smithsonian is a national and world treasure and is dedicated to its founding mission, “the increase and diffusion of knowledge.” Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit from abroad.
For more information on the National Portrait Gallery, please visit here.
For more information on The Smithsonian Institution, please visit here.
The Director of Advancement’s responsibilities include, but are not limited to:
Work with advancement office staff to establish a strategy to increase annual giving to around $6M a year and attract endowment support—including planned giving.
Assists the Director, executive team, and Commissioners in developing compelling cases for support that cross departments over multiple financial years, to attract long-term interest from donors, with special attention given to the bi-annual gala, exhibition sponsorship, program endowments, named galleries, and endowed positions.
Together with the Director, and Commission / advancement chairs, serve as the external face of the NPG, “selling” the NPG’s vision and interest to individuals, companies, and foundations across the United States.
Manage the membership programs, including: Portrait Patrons ($150 - $1,000), Portrait Circle ($1,000 – 10,000), Corporate Circle, and American Legends Circle (planned giving).
Manage the NPG fundraising portfolio, including major gifts, planned giving, foundations, and maintain own portfolio of key donor relationships.
Works with NPG curators, historians, educators, selected staff, and Commissioners on developing fundraising skills on specific targeted proposal requests.
Responsible for developing prospect lists, developing solicitation strategies, and writing or editing final proposals and stewardship reports; ensuring that all donor activities are accurately recorded and tracked in the Smithsonian’s data base, and “next steps” are developed.
Be equally zealous about donor stewardship and generating a feeling of excitement about the NPG’s activities, as research and cultivation.
Serve as the main liaison with the Commission’s Executive Committee, and specifically the Vice Chair of the Commission. Work with the Director and advancement chairs to set meeting agenda items, record accurate minutes, and establish next steps.
Strengthen Annual Fundraising
Work with consultants to complete a feasibility study and set the framework for "raising the bar" in annual and on-going fundraising.
Develop a menu of compelling projects that include gallery spaces, named positions, and named programs – and their attending cases for support and recognition.
Work closely with the Director, Commission chair, and Chairs of the Advancement Committee on strategy.
Go alone, or in the company of the Directors, content staff (curators, historians, educators), or Commissioners to meet with prospective donors to solicit their support.
Advisory Board of Commissioners Liaison
Serve as the main liaison of the Advancement Committee of the Board of Commissioners.
Help identify and recruit new Commissioners.
Work with the Director to set the Commission meeting and events schedule.
Ensure that the NPG Commission members are made aware of Smithsonian-wide initiatives that they may enjoy and derive benefit.
Oversee the special events department that raises visibility and revenue for the NPG’s annual operations, including developing effective ways to retain past clients and market to potential new clients.
Manage the American Portrait Gala that takes place every two years and raises both national visibility and funds for the NPG’s endowment.
Identify and work with Gala Co-Chairs to identify high profile honorees and their presenters.
Lead contracting of gala production services, including event planning, design and printing, catering, décor, and public relations.
Develop engaging and professional gala sponsorship materials.
Actively develop events and activities to promote the gala.
Conduct solicitation meetings, independently or accompanied by the Director and/or Gala Chairs, to raise financial and other support for the Gala and the NPG.
Attend all weekly meetings with the Director and bi-weekly Executive Team meetings.
Attend central Smithsonian Office of Advancement meetings as required.
Serve as the liaison with the Smithsonian’s Office of Government Affairs.
Manage resources efficiently, including professional and support staff, interns and volunteers, and the department’s budget.
Promptly reply to all communications with NPG stakeholders including donors, Commissioners, and Smithsonian leadership.
Our client is most interested in candidates with the following professional experiences, personal qualities, and core competencies:
Passion for and commitment to the National Portrait Gallery’s mission.
Mastery level skill of fundraising and marketing methods, techniques and practices, and the creativity and ingenuity to develop new concepts and approaches is required.
Demonstrated ability to lead fundraising efforts in a major cultural or educational nonprofit organization to secure external financial support exceeding $2.5 million annually.
Experience in development of comprehensive strategic plans and execution of strategic plans for an advancement program sufficient to outline communication techniques, program activity, budget requirements, and establishment of milestones to achieve the assigned objective.
Skill in written communication sufficient to accomplish effective donor communications, grant applications, and sponsorship proposals that secure substantive financial support from foundations and corporations.
Ability to communicate orally sufficient to make effective and persuasive oral presentations for support of cultural projects that secure financial support from a wide variety of donors.
Ability to lead, develop, and supervise a staff of nine or more advancement and special events professionals, and unpaid staff to include fellows, interns, and volunteers.
Ability to provide advisory service and expert guidance to board members, officers, and senior staff leadership of cultural or educational nonprofit organizations to achieve multi-million-dollar campaign goals.
Ability to analyze the connections between fundraising goals and donor interests to make recommendations about the prospects, and alternatives, for funding sources and possibilities.
A demonstrated commitment to recruiting, supporting, and investing in a diverse team of talented, creative, and passionate staff members who have a shared vision of the NPG’s mission.
This position is recognized as an expert regarding all philanthropic and outreach activities in promoting fundraising.
COMPENSATION & BENEFITS
The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. This is not a Federal Position but has similar requirements and benefits.
The National Portrait Gallery has engaged Koya Leadership Partners to help in this hire. This search is being led by Stephen Milbauer. Please submit a compelling cover letter and resume here.
The Smithsonian Institution is an equal opportunity, affirmative action employer. To best serve their current and future visitors the Institution strives to maximize the diversity, equity, and inclusiveness of the organization. Therefore, they encourage candidates that represent and embody the diversity found within our community to apply.
ABOUT KOYA LEADERSHIP PARTNERS
Koya Leadership Partners is a retained executive search and human capital consulting firm that partners exclusively with mission-driven clients, institutions of higher education and social enterprises. We deliver measurable results, finding exceptionally talented people who truly fit the unique culture of our clients and ensuring they have the strategies to support them. For more information about Koya Leadership Partners, visit www.koyapartners.com.