The Vice President for Finance and Operations reports to the President and will have primary day-to-day responsibility for planning, implementing, and managing the financial and operations related activities of the school. This includes direct responsibility for accounting, budgeting, finance, investments, forecasting, risk management, and financial reporting, all supporting a comprehensive financial strategy for the school. Additionally, the VP for Finance and Operations will manage a team responsible for human resources, legal, technology, real estate, security, and facilities management. As a member of the school’s Leadership Team, the VP for Finance and Operations provides advice and counsel to the President on all major strategic and management decisions. Responsibilities include, but are not limited to:
Hire and manage a finance team, building a staff to ensure the execution of operational finance (i.e.: management of accounts payable and receivable, fund tracking, etc.) and the timely delivery of all internally and externally mandated financial reports.
Partner with the Controller to streamline accounting processes and practices, and to prepare and communicate monthly, quarterly, and annual financial statements in a timely manner.
Update Accounting Policies and Procedures Manual to maintain internal control safeguards and oversee all audit activities.
Oversee accounts receivable, payable, tuition collection, and CWSP invoicing process.
Responsible for income verification process during the Admissions process.
Direct the school’s Financial Aid Office, continually monitoring the financial assistance process and verification so that it aligns with the mission of the school.
Prepare and oversee the current year and five-year operating and capital expenditures budgets, and submit final budget for approval to the Finance Committee of the Board.
Monitor cash flows; verifies weekly check runs and other check processing.
Review school contracts for compliance and financial requirements.
Act as liaison to Board of Directors on financial matters; report current accounts status at every Finance Committee meeting throughout the year.
Serve as Cristo Rey’s management representative on the Board’s Investment committee, reporting and making recommendations when appropriate, and oversee the school’s endowment and distribution policies.
Meet regularly with the Advancement Office regarding booking and tracking restricted donor funds, restricted grants, scholarship distributions, and matching reported Advancement revenue and expenses with actual receipts.
Provide a strategic vision for organization-wide systems ensuring technology, facilities, real estate, human resources, and risk management all work effectively across school functions.
Manage the Director of Technology in order to provide a best-in-class technology environment to support both instructional and operational goals of the school.
Manage the Director of Facilities in order to oversee the school’s facilities, grounds, custodial needs, as well as subcontractors (plumbing, electrical, mechanical).
Oversee an annual and multi-year schedule for care and replacement of major systems and building features (ie: carpeting, boiler repair, roofing, HVAC, etc.).
Ensure cost effective service contracts for building systems and services such as landscaping, window washing, snow removal, etc.
In collaboration with the Principal, manage the school’s campus security and safety plan, including security personnel.
Manage the school’s cafeteria/food service and catering needs.
Act as the school’s liaison for community groups requesting the use of the school’s facilities.
Responsible for any renovation and new construction projects the school considers.
Responsible for bi-monthly payroll for all employees including oversight, review and approval.
Review and negotiate retirement and benefit plans on a regular basis.
Responsible for on-going education and communication with employees regarding their total compensation and benefits, on-boarding and exiting process, and all employment policies and practices, including performance management reviews.
Keep accurate employment files on all personnel including I-9s, W-4s, Virtus training, background checks, etc.
Review, update, and distribute employee handbook annually, along with vacation/holiday schedule.
Comply with federal, state and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on legal obligations regarding employees and best practice in all areas of finance and employment.
Monitor and oversee insurance needs and issues for the school. In consultation with the school’s insurance provider, determine sufficiency of property and liability coverage as well adequate protection for students, employees, directors, and officers.
Engage other members of the Leadership Team to facilitate cross-departmental collaboration that ensures the finance, IT, and HR functions support Cristo Rey’s evolving operational strategy, growth, and development needs.
Attend, report, and provide expert support at Board Meeting and related board committees.
Attend and participate in school-related professional associations such as CASBA, JSN Business Managers, Cristo Rey Network Business Managers, etc.
Bachelor’s Degree required, Master’s Degree or CPA preferred.
10-plus years of professional experience.
Strong written and communication skills; detail oriented; team player; ability to multi-task in a fast-paced environment.
Nonprofit accounting and management experience preferred.
Persistent focus on results and a high level of personal accountability.
Adept at building rapport and trust with people from diverse socio-economic and cultural backgrounds, including underrepresented urban youth and first-generation college students.
Commitment to the mission, values, and goals of Cristo Rey, and willingness to participate in adult faith formation.
About Cristo Rey Jesuit High School
Mission: Cristo Rey Jesuit High School provides a Catholic, college preparatory education and professional work experience to students from Spanish speaking families with limited financial means.
Vision: The reason for the school's existence is to advance the human and intellectual capacities, as well as the religious and cultural heritage, of the immigrant families it serves. Through its Corporate Work Study Program, faith-based college preparatory education, and Spanish heritage language curriculum, the goal is to prepare students to succeed in college and to assume leadership roles in the civic, religious, business and cultural life of our city and nation.
As committed alumni of a Jesuit high school, graduates become men and women for others who are open to growth, religious, intellectually competent, loving, committed to justice, and work experienced.