Who are we? Located in the heart of downtown Chicago the Ounce of Prevention Fund is a mission driven nonprofit that supports early childhood development in underprivileged communities. At the Ounce we foster a culture of appreciation, respect, diversity, excellence, learning, communication and collaboration. We celebrate individuals who are passionate, driven and aligned with our core values. Our teams are dedicated to deliver excellence with a side of “let’s have fun while we do it”.
What are we looking for? A People & Culture Assistant/Coordinator who can handle a wide range of administrative tasks for a 7-person department. If that’s you, GREAT, but that’s not all we are looking for in this role.
The ideal candidate will need to:
Provide administrative support that includes: calendar management, scheduling and setting up conference rooms, assisting with logistics for meetings, ordering food as necessary, travel arrangements, and processing invoices and expense reports.
Serve as the first point of contact when answering general inquiries from new employees, current employees, vendors and others.
Complete employment verifications.
Complete employee status change forms and ensure all documents are routed to Payroll, as required.
Create and maintain employee files (current and terminated), including auditing files to ensure all required documentation is in accordance with organization and funder requirements.
Assist with event planning and meeting management activities for employee engagement, education, health and wellness, recognition events, training sessions and seminars, and department meetings.
Assist the recruiters in preparing new hire packets, scheduling interviews and completing other onboarding activities.
Ensure the HR page is updated in an accurate and timely manner, including the uploading of current organizational charts.
Order and maintain adequate inventory of office supplies for the department.
Maintain a neat, welcoming HR office area, ensuring an optimal work environment.
Assist in ad-hoc HR projects.
Are you our new People & Culture Assistant/Coordinator? If you also have the following knowledge, skills, experience and education, then the answer is – YES!
Bachelor’s degree in Human Resources or a related field
At least 1-2 years of previous experience as an administrative or human resources assistant
Intermediate to advanced skills with Microsoft Office Suite - Excel, Outlook, Word and PowerPoint
Proven ability to create professional, visually appealing and accurate Word documents, PowerPoint presentations and Excel spreadsheets
You’re highly self-motivated and work hard– You identify tasks and you do them! You don’t need (or want) someone telling you what to do. You identify what needs to be done and then just do it!
You believe in great, not good, work – You ensure all the i’s are dotted and the t’s are crossed. You take ownership of your job duties and are committed to continuous improvement.
You’re cool under pressure– You can handle high-pressure moments with composure, excellent problem solving and great customer service.
You’re an excellent problem solver– You actively think about any problem you encounter at work, and try to come up with a solution. You don’t complain about a problem – you figure out a solution.
You thrive in a fast-paced environment – You like to run, not walk. You can manage competing demands and you are able to manage your time despite frequent changes, delays or unexpected events.
What do we offer in return?
Yoga, happy hours, group activities and tuition reimbursement.
Competitive salary and benefit packages, employer contribution towards your 401k, and much more!
The Ounce is an equal opportunity employer. We celebrate diversity and are committed to our core values and creating an inclusive environment for all employees.
About Ounce of Prevention Fund
Here’s what we do:
We serve more than 4,000 children and families directly through birth-to-five programs we fund and operate in Chicago as well as through our network of voluntary home visiting programs throughout Illinois.
We integrate the latest research and best theories into our program development efforts.
We train nearly 3,000 community-based early childhood professionals in Illinois each year.
We advocate for state and federal funding for early childhood services that reach hundreds of thousands of children across the country.
We partner with advocacy organizations in 23 states and Washington, DC, to build their capacity to advance policy change and increase public investments in effective birth-to-five programs.
We communicate through publications and other resources to ensure that what we know is translated into understanding that leads to action—in homes, schools, board rooms, and on Capitol Hill.
We design and develop models, curricula, education materials and other programs that help prevent the academic achievement gap and the social problems it can create, including school dropout rates, teenage pregnancy, juvenile crime and chronic health conditions.