The Accounting Coordinator performs intermediate accounting functions that require knowledge of accounts payable and accounts receivable, and of bank reconciliation functions. Works independently, and with direction from the Director of Finance regarding tasks to be performed. Assists in preparation of reports, answers customer inquiries; researches problems or complaints; creates and edits spreadsheets; and prepares reports. Provides support for the Director of Finance in fundamental accounting functions and indirectly supports the Director of Member Engagement with membership renewals and payments. This position reports to the Director of Finance.
Prepares bank reconciliations and maintains hard copy files for NACAS operating and payroll accounts and the NACAS Foundation accounts.
Reconciles NACAS and Foundation credit card statements and enters expenses into accounting software program accordingly.
Enters invoices into Accounts Payable and Accounts Receivables in accounting software program.
Maintains hard copy files for NACAS and Foundation Accounts Payable for each vendor and credit card account
Prints/processes checks for the payables weekly/as needed and mails them out to the vendors.
Enters adjusting journal entries into General Ledger.
Records and tracks all NACAS Foundation donations and coordinates communication to donors regarding their gifts, such as sending thank you notes and end of year letters outlining their tax-exempt giving for the year.
Maintains a central file in accounting of contracts/agreements/statements of work, and tracks payment due dates. Refers to the folder on a monthly basis to track if invoices have been received.
Deposits all checks and enters all credit card transactions with the necessary level of detail in all appropriate platforms.
Performs a monthly reconciliation of all revenue for NACAS and the Foundation
Maintains working knowledge of basic registrar and membership responsibilities to assist when needed.
Sends out membership renewal notices within the first ten days of each month, and coordinates administrative tasks related to the renewal process. Reviews membership records as needed, updating to ensure correct member information.
Provides support to the regions as directed
Contributes to team effort by accomplishing related results as needed.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, and experience required or preferred. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
Knowledge and Skill Requirements
Bachelor’s degree required, with a focus in Accounting or Finance preferred
Minimum of two years relevant work experience.
Experience in QuickBooks accounting software desired
Experience in Salesforce or other association management system preferred
Ability to understand advanced accounting principles and bookkeeping; strong good analytical ability; proficient in mathematics.
Must have excellent organizational ability, and highly proficient computer and office equipment skills.
Must be flexible to function in a changing work environment.
Must possess excellent customer service/communication skills.
Ability to work in a team-oriented environment.
Please note: This job description is not designated to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
NACAS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Key benefits include:
Health and dental insurance (90% of premiums paid by NACAS for employee, 80% for family members added)
Life insurance and long-term disability insurance paid by NACAS
10% salary contribution to a 401(k) plan after one year of employment
A Bachelor's degree is required.
A submitted Cover Letter is required.
Founded in 1969 as the National Association of College Auxiliary Services, NACAS is the largest auxiliary services support organization serving higher education. Our membership includes 4-year and 2-year colleges and universities in the United States, Canada, and around the world. NACAS provides extensive opportunities for members to share ideas, develop business solutions, enhance programs and revenues, and develop meaningful professional relationships.