Provide administrative support to the President and Staff.
Manage office services, filing systems and supply requisitions
Administer office equipment contracts and services
Administer offsite meeting contracts, logistics and services
Record minutes for board and committee meetings
Answer incoming calls and act as initial point of contact
Board and Committee Meetings:
Schedule and distribute conference calls for board and committee meetings.
Prepare minutes for both onsite and conference call events.
Request and maintain board and committee reports and rosters in database.
Develop and post online board books and support information for board meetings and conference calls.
Assemble and ship board and committee materials to on-site meetings.
Prepare on-site handouts and attendee identification cards.
Maintain committee records and distribute to committee chairs.
Assist President, Staff and committees with project work, travel coordination, meeting schedules and related functions.
Solid written and oral communication skills and excellent phone manner.
Personal computer literacy skills Microsoft office suite of products: Word/Excel/Power Point/Outlook.
Competency in iMIS software system is desired.
Ability to read, write and speak Spanish proficiently a plus.
Strong attention to detail and ability to work as a team member with minimal supervision.
Minimum two years related experience; nonprofit experience a plus.
About International Institute of Ammonia Refrigeration
IIAR is the world's leading advocate for the safe, reliable and efficient use of ammonia and other natural refrigerants. IIAR members share their collective knowledge and experience to produce consensus documents that address various aspects of the natural and industrial refrigeration industry. IIAR has broad industry representation including manufacturers, design engineers, contractors, end users, academics, scientists, and trainers. IIAR sets the standard for providing advocacy, education and the most up-to-date technical information to the ammonia and natural refrigeration community. We help professionals develop their skills and further their careers by promoting the common interests of our 3,000 plus members.