1) The Development Assistant will support business activities during staff vacancies, ad hoc projects or an increase in work volume in ARD.
2) Learn to be a Griffin database 'power user' and in-house expert with a special emphasis on extracting and analyzing data as well as maintaining constituent records. 3) Update constituent records on an ongoing basis to ensure accurate information. 4) Learn best practices for using the system and teach team members how to accomplish tasks in Griffin. 5) Support creating and managing alumni and fundraiser data. 6) Learn to construct detailed queries and data retrievals for reporting purposes. 7) Learn to analyze and synthesize data to prepare reports, spreadsheets, graphs and charts for metrics, presentations and meetings. 8) Generate accurate mail lists, email lists and specialized distribution lists as needed. 9) Maintain team data necessary for review. 10) Synthesize research information to create complex documents, reports, correspondence and other research materials as required. 11) Proofread and copy-edit documents such as reports, letters, memos, analyses, etc. 12) Work on marketing materials in print, online and email to promote and engage alumni. 13) Update and maintain assigned websites. 14) Collaborate with colleagues to execute programs with a focus on increasing participation, revenue and engagement from alumni. 15) May interact with volunteers. 16) Provide a high level of customer service in all interactions. 17) Support teams on event execution and staff events. 18) Record event and visit details. 19) Provide information in response to specific requests, direct calls and other relevant information to appropriate individuals while using discretion and judgment with confidential information. 20) Develop a network of professional contacts. 21) Create and produce meeting materials by collaborating with colleagues University-wide. 22) Schedule meetings and produce meeting materials as needed. 23) Maintain thorough knowledge of University priorities and programs. 24) Understand department's strategy and processes to manage volunteers and resources effectively. 25) Conduct a variety of essential projects to support alumni and volunteer initiatives as assigned. 26) Seek opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions. 27) Perform other duties as assigned.
Unit-preferred Competencies 1) Communicate Effectively & With Influence 2) Exhibit Resilience & Optimize Resources 3) Display Emotional Intelligence 4) Demonstrate University Stewardship & Serve as a Brand Ambassador 5) Foster Partnership & Collaboration 6) Willingness and ability to travel to campus and/or non-campus locations for University business. 7) Willingness and ability to work evenings and weekends.
Experience 1) A minimum of one year of professional work experience in nonprofit management, development, alumni relations, marketing, public relations, sales or similar professional work experience. 2) Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint and Access.
Required Documents 1) Resume 2) Cover Letter (optional) - Address cover letter to Caleb Sturrup
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR04863
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