1. Manages, reviews, and determines staffing needs, job posting requirements, salary guidelines, and labor agreement interpretations for unit. 2. Reviews the administrative support needs for staff and provides recommendations, improvements, solutions and support as needed 3. Assesses technology needs, conducts inventory, and system requirements for the unit. 4. Develops and prepares budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance reports for the unit. 5. Manages administrative support for activities of unit to ensure timely completion of projects. 6. Develops, and plans the use of facilities for the assigned unit including office space, work stations, equipment, and office supplies. 7. Develops training materials and plans training sessions for assigned unit to educate staff on new or changed policies or practices. 8. Ensures compliance with University and federal regulations as they apply to the work of the unit. 9. Identifies, plans, and develops administrative policies for the unit. 10. Implements and enforces University and departmental policies as they pertain to the administrative functions of the assigned unit. 11. Assesses and makes recommendations regarding staff development and staffing levels. 12. Directly manages a staff of non exempt employees. 13. May directly manage a staff of exempt employees. 14. May perform other duties as assigned.
Preferred Education: Prior experience supervising employees. Experience with higher education, nonprofits, alumni relations or related field. Experience with Cvent. Familiarity with advancement systems, such as CRM databases and online engagement platforms. Knowledge of Yale Law School and its programs.
Preferred Education, Experience and Skills: Prior experience supervising employees. Experience with higher education, nonprofits, alumni relations or related field. Experience with Cvent. Familiarity with advancement systems, such as CRM databases and online engagement platforms. Knowledge of Yale Law School and its programs.
Required Skill/ability 5: Excellent computer/technical skills, including familiarity with databases and event registration software. Ability to learn new technologies quickly. Ability to understand how event software works and figure out new solutions.
Posting Position Title: Assistant Manager 1
Required Skill/ability 3: Strong interpersonal skills. Ability to represent the Law School appropriately in dealing with prominent guests, vendors, and faculty. Proven customer service orientation and problem-solving skills. Willingness to assume responsibility for all aspects of specific programs, including domestic travel and irregular hours.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Assistant Manager, Operations and Events
Required Skill/ability 1: Demonstrated ability in event planning and project management. Advanced knowledge of current best practices in event planning, including design, organization and production of both small and complex events.
Required Skill/ability 4: Excellent verbal and written communication skills. Exceptional accuracy and attention to detail. Self-motivated; proven ability to work independently and prioritize competing workloads while adhering to deadlines. Proven ability to work collaboratively. Proven ability to manage staff and mobilize a team around a shared goal.
Required Skill/ability 2: Ability to conceptualize large events with multiple components and to handle multiple responsibilities simultaneously. Ability to visualize user experience, anticipate and resolve potential issues in advance. Excellent organizational and project management skills.
Minimum requirement of Bachelor's Degree in related field and two years of experience or an equivalent combination of education and related experience.
Internal Number: 54978BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.