Department: Communities Program Reports to: Director, Communities Program Location: Chicago, IL
About the Communities Program
The Communities Program supports programs and policies that assist Chicago area individuals and families challenged by economic disparities, with a focus on the south and west sides of the city. Support of these efforts are funded through the Foundation’s fundraising efforts and its endowment, as well as through partnerships with sports teams and philanthropic organizations. To maximize grant impact, the Communities Program focuses its resources on programs and policies for children, youth, families and adults in the areas of:
Health and Wellness
Jobs and Economic Opportunity
The Communities Program is looking for an administrative and scheduling expert with excellent customer service and database management skills. The Administrative Officer & Raiser’s Edge Specialist will have two strands of work in support of the Program’s mission: 1) provide critical back office assistance to grant program staff; and 2) manage and oversee the Raiser’s Edge database. This position plays an important role in the Foundation’s frequent communications with grantees, donors, and managing logistics for convenings with other funders, and local and national stakeholders. The ideal candidate is a self-starter who thrives on creating efficiencies and supporting a team.
Meeting and event preparation: guest registration, room set-up (including audio-visual technology), catering, coordinating hand-outs, etc.
Coordinate logistics for community tours: transportation, food/site preparation, schedules, attendees, and fact sheets
Schedule meetings and book travel for Communities staff
Assist staff with purchase card statement system
Track and reconcile budget expenditures with vendors and Finance Department
Maintain legal documents, department files and annual calendar
Facilitate external use of Foundation facilities
Manage all gift processing: entering donor data, credit card processing, online deposits, matching gift processing, bank deposit preparation/delivery, donation acknowledgements, etc.
Maintain gift acknowledgement/tribute card templates
Create donor data reports and conduct periodic database clean-up
Manage follow-up communications with donors and grantees via phone and email
Recruit, train and manage temps during high volume seasons
A minimum of three years of experience specifically in nonprofit administrative/database management
Bachelor’s degree preferred
Excellent computer skills and comfort with MS Office Suite and Raiser’s Edge
Outstanding project management skills and attention to detail
Excellent communication, interpersonal and organizational skills
Adaptability and flexibility in a fast-paced, team-oriented environment
Demonstrated passion for the Foundation’s values with commitment to deliver results measured against the Foundation’s mission
All offers are contingent upon successful completion of a criminal background check and drug screening
To apply: submit a resume and cover letter online here.
About Robert R. McCormick Foundation
The Robert R. McCormick Foundation is dedicated to fostering communities of educated, informed, and engaged citizens. Through philanthropic grant-making and Cantigny Park, the Foundation works to make life better in Chicagoland. The McCormick Foundation, among the nation's largest foundations with more than $1.5 billion in assets, was established in 1955 upon the death of Col. Robert R. McCormick, the longtime editor and publisher of the Chicago Tribune.
Cantigny Park, part of the Robert R. McCormick Foundation, is the 500-acre Wheaton estate of Robert R. McCormick. It is home to the McCormick House, First Division Museum, formal gardens, picnic grounds, walking trails and a Visitors Center with banquet and dining facilities.