Conference & Events Planner | Recruitment Announcement | April 2019
This position reports to the Manager, Conference & Events and collaborates with all departments within the association to enhance member value through ensuring a positive experience with conference and other events. Primary areas of responsibility:
Provide coordination support for annual conference and special member events as well as special activities. Participates in the problem-solving activities
Successfully communicate with hotels/convention centers regarding the specific details of the meeting including banquet event orders, special event needs and supplier logistics. Prepares instructions for facilities hosting events, including food and beverage, billing, audio/visual needs, etc.
Build and maintain relationships that encourage, empower, and motivate conference volunteers and event related partners.
Provide and transmit detailed event summaries for planner and supplier review.
Gather and compile conference program and speaker information and update the online event database. Solicits speaker handouts and photos for the mobile app.
Establish rapport with program and local arrangement committees and other volunteers and suppliers by attending and participating in the pre-planning meetings.
Work with the housing authority to allocate rooms for suppliers, speakers, and special guests.
Review event invoices and add database documentation for financial allocations.
Perform other work as assigned.
Education / Experience / Qualifications
Bachelors or Associates Degree strongly preferred, but experience in hospitality / association meeting management / convention services, or related field may be considered in lieu of education
Working knowledge of MS Office (Excel, Word, etc.), content management systems, and mobile apps
Reliable, detail oriented self-starter with excellent time management and organization skills
Excellent written / oral communication skills, and exceptional focus on customer service
Can-do problem solver with the ability to thrive in a collaborative, team environment
Ability to organize, multi-task, manage time, prioritize workload, and meet deadlines
Required to travel to annual conference, events, and meetings as needed
Ability to lift 20 lbs.
Interpret and comply with Association policies and procedures.
Position contingent on passing criminal background check.
Other duties as requested.
About Texas Library Association
Texas Library Association (TLA) a non-profit organization founded in 1902 to promote libraries
and library services in Texas, supports the work of libraries, library professionals, and educators
throughout the state. Our membership of almost 6500 members includes library professionals
from school, public, academic, and special libraries, and library supporters dedicated to helping
libraries better serve their communities. Our team members are warm and friendly, committed
to supporting our members, and inspiring fun in each other. We take initiative and adapt
quickly to an ever-changing environment.