The Director of Donor & Affiliate Relations will lead a team with these four primary responsibilities:
Management, Vision, and Leadership: Manage a team of three full-time and one half-time employee (directly supervising at least three), setting expectations, monitoring and evaluating performance, giving direct and continual feedback and support, and encouraging professional development. Assess the workload of team members and make changes to the organizational structure of the team when needed to ensure success toward meeting short- and long-term goals and objectives. Develop back-up plans to ensure continuity of work during unanticipated work surges and staff absences. Ensure appropriate systems are in place to support efficient workflow and data tracking. Establish annual goals, objectives, and budgets as part of the fiscal year planning and mid-year review process. Serve as a member of the Office Managers Group, including giving biannual presentations on team goals and progress.
Reporting and Recognition: Create and manage a system for monitoring and stewarding more than 300 reportable funds. Work with colleagues across the School and University—including finance, sponsored programs, financial aid, dean's office, and University Development Office—to relay and collect information vital to stewardship reporting. Write donor newsletter stories and in-depth stewardship reports—including bios, financial and gift activity summaries, and updates on complex biomedical research—for HMS's top donors. Collaborate with the Alumni Engagement and Operations teams on the acknowledgment letter content and process. Proactively manage and execute the donor recognition matrix, which provides guidance on appropriate donor recognition at various major gift levels. Provide expertise and recommendations on new and existing major donor recognition societies. Manage signage for named spaces and create unique, personally meaningful gifts to steward top donors.
Affiliate Relations and Clinical Professorships: Build and manage relationships with the development offices of all HMS-affiliated hospitals, focusing primarily on the establishment of new clinical professorships and amendments to existing gift terms. Set, monitor, adjust and attain annual revenue goals for clinical professorships (typically around $8 million per year). Partner with Special Events team on professorship and other donor stewardship celebrations, including preparing event briefings and writing speaking points for the dean of HMS. Work closely with Faculty Affairs on new and amended professorships, nominations progress, and inquiries from the affiliates.
Gift Opportunities, Administration, and Policy: Working closely with the Principal and Major Gifts and Grants team, manage and proactively update the HMS fund glossary, which details all available giving and naming opportunities. Draft new gift term agreements and amendments adhering to Harvard University templates and University and School guidelines. Build relationships and partner closely with the HMS Office of Finance and Harvard Alumni Development Services on terms tracking and approval, including negotiating rush reviews when necessary. Serve as a member of the HMS Gift Acceptance Committee. Provide policy guidance to HMS faculty and staff. Develop and maintain systems to track professorships, incumbent information, and allocation data. Educate colleagues about terms guidelines, approval processes, and expected timelines. Attend and help lead gift policy meetings.
Harvard offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
The Harvard Medical School is not able to provide visa sponsorship for this position.
Salary Grade: 058
Union: 00 - Non Union, Exempt or Temporary
Bachelor's degree required. Seven or more years of related experience, preferably with comprehensive skills in donor relations, engagement, and/or communications in an academic, medical, or scientific research environment. Management experience required.
Proven track record of successfully leading teams, including encouraging, managing, and motivating staff. Passion for and experience leading donor relations and engagement efforts, as well as understanding the fundraising functions within a nonprofit. A discerning leader who is not afraid to make decisions and stand by them. Experienced writer with keen attention to detail. Superior interpersonal and written communication skills; communicates openly and honestly; exercises tact, diplomacy, patience, and discretion. Creative thinker who is open to new ideas and has a positive, can-do attitude. Demonstrates an ability to plan, organize, and prioritize a diverse workload with frequent deadlines; entrepreneurial and problem-solving mindset. Integrity, high standards, and a commitment to excellence. Ability to exercise sound judgment and confidentiality in working with prospects, volunteers, and HMS faculty, staff, and students. Skilled at public speaking and working with people at all levels. Proficiency in Microsoft Word, Excel, PowerPoint and general database management software.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 48632BR
About Harvard University Medical School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.