The Event Manager, Institutional Advancement Events will coordinate and execute the logistics of a full slate of approximately 30 annual cultivation and stewardship events held during the day, evenings, and on weekends. The manager will act as on-site coordinator, providing efficient communication among many operational teams, manage the flow of the event, and serve as point person for internal participants. This position will also assist with the annual fundraising benefits and other Museum wide programs implemented by the Events office.
Key Areas of Responsibilities include, but are not limited to:
Manage, coordinate, and execute the logistics of approximately 30 annual cultivation and stewardship events held during the day, evenings, and on weekends.
Act as on-site coordinator, providing efficient communication among many operational teams, manage the flow of the event, and serve as point person for internal participants.
Partner with program managers for any help needed with their donors at events.
Prepare and execute all communications and logistics within the Museum operational teams.
Produce floor plans, timelines, and execute site walk-throughs.
Work closely with in-house caterer and other vendors on RFPs, estimates and invoicing.
Liaise with speakers, and manage their presentation requirements, including AV needs.
Oversee expense budgets, recording data and comparing estimates with final costs.
Present thru completion of event, prepare debrief, analyze outcomes and craft recommendations.
Assume supportive duties related to 4 annual benefits, and special projects as needed.
Required Qualifications: • Bachelor’s degree. • 2-3 years related experience in a non-profit environment or cultural institution. • Excellent written, verbal, and interpersonal skills; ability to effectively and graciously communicate with all levels of the Museum community. • Exceptional time management and organizational skills, including ability to prioritize and handle multiple projects simultaneously. • Demonstrated qualities surrounding attention to detail, follow-through, excellent judgment, flexibility and decision making. • Must be available to work a flexible weekly schedule, including mandatory nights and weekends. • Comfortable with physical demands of on-site management. • Excellent computer skills with Proficiency in Microsoft Suite (Word/Excel/PowerPoint/Publisher)
• Database experience and knowledge of Raiser’s Edge
To be considered for this position please visit our web site and apply on line at the following link: careers.amnh.org
The American Museum of Natural History is one of the world's preeminent scientific and cultural institutions. Since its founding in 1869, the Museum has advanced its global mission to discover, interpret and disseminate information about human cultures, the natural world and the universe through a wide-ranging program of scientific research, education and exhibition. The Museum is renowned for its exhibitions and scientific collections, which serve as a field guide to the entire planet and present a panorama of the world's cultures.
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