At Girls on the Run we envision a world where every girl knows and activates her limitless potential and is free to boldly pursue her dreams. Using a fun, experience-based curriculum that creatively integrates running, we teach the life skills girls need to step into the world as strong, confident women.
Our 10-week after-school program takes place at more than 400 schools and community sites across 8 Chicagoland counties, empowering 11,000 girls annually. Led by volunteer coaches, Girls on the Run builds social-emotional skills in 3rd-5th grade girls, while our Heart & Sole program engages 6th-8th grade girls. Both programs combine life skills lessons and training for a celebratory 5K. Girls on the Run-Chicago (GOTRC) is a nonprofit 501(c)3 organization.
Working under the direction of the Development Manager, the Development Assistant is a member of the Development team and plays a key role in supporting organization fundraising efforts as well as performing general office functions essential to everyday operations at Girls on the Run-Chicago.
Duties include but are not limited to:
Input donor data into Salesforce, Crowdrise, Raceplanner, and/or any other current or future data system.
Generate and mail donor acknowledgment letters and tax receipts in a timely manner.
Enter and maintain contact, insurance, and contract information for Development related vendors, donors, and partners.
Set-up and monitor online registration pages for special events and other fundraising initiatives.
Maintain guest lists for special events, generate mailing lists and other reports from organization databases, including Give/Get Reports for Governing Board and Associate Board members, individual giving reports, and donor segmentation reports.
Development Department & Office Support
Organize and facilitate key department mailings, including individual giving campaigns and distribution of sportswear to charity athletes.
Coordinate the organization’s matching gifts program in partnership with the Finance team.
Prepare documents for payments and donations received (cash, checks, credit cards, and direct deposits) for entry into Quickbooks.
Organize and coordinate event day materials such as iPads, petty cash, and advertising collateral for key events in partnership with Finance and Communications departments.
Maintain inventory of auction items, sportswear for charity athletes, fundraising prizes, in-kind donations of food and beverage for events, thank you cards, and other fundraising collateral and supplies.
Attend and assist at Girls on the Run-Chicago fundraising and 5K events.
Assist in coordinating office celebrations and staff appreciation activities, maintaining relevant office supplies, and other duties as assigned.
Support the executive team, including: preparation for Board and Committee meetings, presentations, and other activities as necessary
Staff the front desk on a part-time basis (generally four hours per day) by greeting visitors to the office and fielding and directing incoming phone calls, with flexibility to complete Development specific tasks during periods of decreased call volume.
Community Engagement & Off-Site Events
Represent GOTRC at expos, sponsor engagement events, and community events in support of our recruitment, outreach, and fundraising goals.
Arrange any hospitality needs for off-site events and coordinate load-in and load-out of event materials.
1-2 years of previous work experience with nonprofits in program and/or fundraising support desirable, but not required
Experience working with database software (Salesforce or another CRM database) or willingness to learn
Passion for the Girls on the Run-Chicago mission
Strong attention to detail
Ability to organize information from a variety of sources and formats
Ability to manage multiple tasks simultaneously and meet deadlines
Excellent communication skills, including writing, grammar, speaking, and presentation abilities
Outstanding relationship-building skills and the ability to respond quickly and with exceptional customer service to donors, volunteers, community members, and others
Proficiency in Microsoft Office and Windows PC, familiarity with Google Suite and Constant Contact a plus
Bilingual in English and Spanish a plus, but not required
Willing to undergo a comprehensive background check
This position reports to the Development Manager. This position is full-time. Evening and weekend hours are required for some events. Vacation blackout periods may apply.
Girls on the Run-Chicago is an Equal Opportunity Employer M/F/D/V.
To Apply: Please email a cover letter and resume to Bob Benson, Director of Finance and Administration, at firstname.lastname@example.org. Subject Line: Office Support Assistant. No phone calls will be accepted.
About Girls on the Run-Chicago
At Girls on the Run we envision a world where every girl knows and activates her limitless potential and is free to boldly pursue her dreams. We believe in the power and promise of the next generation. Using a fun, experience-based curriculum that creatively integrates running, we teach the life skills our girls need to step into the world as strong, confident women.
Our 10-week, 20 session program occurs after school at 450 sites across 8 counties reaching 11,000 girls in 2018. Led by teams of volunteer coaches, Girls on the Run builds social-emotional skills in girls in 3rd-5th grade, while our Heart & Sole program engages girls in 6th-8th grade. Each program integrates training for the Girls on the Run 5K into the program as a way of teaching goal attainment. We are a non-profit 501(c)3 corporation.