Position summary: Coordinates and executes the administrative tasks, project management, analytics, and support functions associated with the fundraising activities of the Major and Planned Giving and Stewardship Office with the highest level of professionalism, confidentiality, organization and exemplary customer service
Summary of Major Duties and Responsibilities: • Coordinates the tracking of moves and prospect management for the Major and Planned Giving and Stewardship program. • Provides key proposal and grant reporting support for submission of materials, collection of supporting information and packaging and coordination of meetings and signatures related to gift agreements for the Major Giving and Stewardship team. • Serve as coordinator of meetings, record keeping and the database for the Major Giving and Stewardship team.
Essential Duties & Responsibilities: • In collaboration with the Director of Major and Planned Giving, tracks/facilitates major gift identification and moves management process and ensures accurate record keeping and integrity of the data in the Raiser’s Edge (RE) database • Supports Major Giving and Stewardship team with select correspondence, drafting of initial transmittal letters, filing of key materials and initial drafting of briefings and creating packets for upcoming visits • Assists in setting up key internal and some external meetings including arranging logistics for travel, meeting sites and confirmation with all attendees and supporting materials needed • Assists in campaign related activities for the Major Giving and Stewardship Team and overall Advancement effort from supporting notes from prospect development meetings to event support and follow-up • Records moves and strategies, and tracks all key prospect updates in RE system • Assists with coordinating the review of periodic reports with the Director of Major and Planned Giving and their staff • Provides administrative support to the Director of Major and Planned Giving as needed • Supports the Major Giving and Stewardship team by tracking and monitoring budget for the various departments • Assists with the production of stewardship and endowments reports and acknowledgements • Assists with the undergraduate and graduate scholarship awarding process • Provides support with recognition including commencement program, stewardship collateral and scholarship luncheon • Coordinates meetings, agendas, manages calendars • Solicit and steward donors as needed • Performs other related duties as assigned
Knowledge, Skills and Abilities: • Ability to exercise appropriate level of professionalism and discretion when dealing with information of a highly confidential nature • Detail oriented with a proven track record of successful project management and the ability to work independently and efficiently in solving problems within a fast paced and deadline driven environment. • Experience with Microsoft Office, Google Docs, Google Calendars, PowerPoint, and Excel. • Working knowledge of Raiser’s Edge a plus. • Excellent verbal and written communication skills • Ability to research, compile, and summarize data for reports
Minimum qualifications: • Bachelor’s degree or equivalent • Proven years of experience in a related field • Ability to exercise appropriate level of professionalism and discretion when dealing with information of a highly confidential nature • Detail oriented with a proven track record of successful proactive management of deadlines and timelines • Ability to work independently and efficiently in solving problems within a fast paced and deadline driven environment. • Experience with Microsoft Office, Google Docs, Google Calendars, PowerPoint, and Excel. • Working knowledge of Raiser’s Edge a plus. • Excellent verbal and written communication skills • Ability to research, compile, and summarize data for reports • Office management experience desirable
Preferred qualifications: • Experience in higher education, art & cultural institutions, and/or the nonprofit sector
Conditions of employment: • Candidate must successfully complete a full background check
Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Physical Demands: While performing the duties of job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk or hear. The employee must occasionally lift up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. • Work environment: While performing the duties of the job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually minimal to moderate. • Required training: Handbook orientation, Anti-Harassment, Hazard Communication, Emergency Plans & Fire Prevention, Personal Protection Equipment.
Internal Number: 1
Founded in 1826, MICA is among the top visual arts colleges in the nation. The college enrolls 1,863 undergraduate and 306 graduate students from 48 states and 54 foreign countries, offering programs of study leading to the bachelor of fine arts (B.F.A.), master of arts (M.A.), master of fine arts (M.F.A.) degrees, and master of professional studies degrees (M.P.S), as well as post-baccalaureate certificate programs and a full slate of credit and noncredit courses for adults, college-bound students, and children. MICA is recognized as an important cultural resource for the Baltimore/Washington region, sponsoring many public and community-outreach programs-including more than 100 exhibitions by students, faculty, and nationally and internationally known artists annually-as well as artists' residencies, film series, lectures, readings, and performances.