Description of Position and Scope of Responsibilities
The Executive Director of the National Coal Transportation Association (the “NCTA”) essentially serves as the public face of the NCTA both within the energy and transportation industries, as well as before various regulatory agencies and the general public.
The role of the Executive Director embodies administering the operations and programs of the non-profit NCTA for the benefit of its Members, as well as promoting NCTA’s Mission, Purposes and Objectives before the general public.
To fulfill the responsibilities of the position, the Executive Director is tasked with the following:
Serve as the Executive Director of the NCTA, as an Independent Contractor and Consultant, under the supervision of the NCTA Board of Directors; Supervise and manage the other independent contractor consultants that provide services to the NCTA; Coordinate the activities of the various NCTA independent contractor consultants and the numerous Association member volunteers to fulfill the vision and mission of the NCTA and its members, as described:
To promote the safe, economical, and reliable transportation of coal by facilitating communications among coal transport, allied industries and associations to maximize sharing of best-practices to serve the needs of industry and the public.
NCTA will create a more cooperative and comprehensive industry-wide approach for the resolution of issues surrounding the transportation of coal throughout the United States and to destinations around the world. This will be accomplished through creating forums for mutual education and relationship-building among coal producers, consumers and transporters, allied industries and related associations, providing equipment and/or services for the transportation of coal.
Report to the Board of Directors regularly on the status of the Association, accomplishment of objectives, progress of the programs, and future activities needed to meet the mission of the organization; Provide recommendations to the Board on both tactical and strategic issues.
Serve as Executive Director of the NCTA, manage the day-to-day activities of NCTA in a lawful, professional and respectable manner. In conjunction with the performance of duties by the Treasurer and/or Assistant Treasurer of the NCTA, supervise and administer the budgeting and expenditures of the Association funds in a prudent manner.
Provide direction to the NCTA independent consultants as may be engaged by the NCTA from time to time. Work with legal counsel as contracted to address legal and procedural issues of concern to the NCTA.
Schedule, coordinate and otherwise conduct the Spring and Fall conferences, Annual Association business meetings, Board of Directors' meetings, Operations and Maintenance Committee meetings, Logistics and Planning Committee meetings, special seminars and all other such meetings as authorized by the Board and assisted by NCTA consultants under supervision of the Executive Director. Negotiate and contract with the facilities and sites at which conferences and meetings are conducted.
Notify NCTA members of proposed legislation and regulatory matters relevant to the industry and maintain a liaison with the transportation companies (railroads, barge lines, etc.) involved in the transportation of coal. At the direction of the Board of Directors, participate in and represent the NCTA in legislative and regulatory matters in accordance with applicable laws and regulations.
Maintain identity and other pertinent information for each member, recruit new members, and maintain regular communications with the membership of the NCTA.
Publicize the NCTA's events and accomplishments through various industry-related media sources. Expand web based media sources as directed by the Board of Directors.
Manage, coordinate and publicize the NCTA scholarship program with the aid of the Board subcommittee for this function.
Provide oversight and direction as to the articles developed for the Association’s periodical, the Coal Transporter.
Establish a list of deliverables or “Goals and Objectives” for the NCTA for each calendar year and participate in review of the accomplishment of these.
Prepare and manage annual budget for NCTA
Goals and Objectives
Seek improvement to the organizations budgeted year-end Net Assets or other financial goals as directed by the Board.
Effective and timely communication to the membership including:
Monthly distribution of the Carbon Copy, excluding months with major conferences.
Regular email notifications or alerts
Regular postings to LinkedIn or other social media sites as requested by the board
Timely advance notification of conferences
Timely distribution of Coal Transporter
Effective and timely communication with the Board of Directors regarding finances and meeting material
Prepare and distribute budget and analysis quarterly
Prepare and distribute forecast and analysis quarterly
Distribute Board "booklets" electronically at least two weeks prior to each Board meeting. This packet must include latest YTD financial reports.
Effective oversight of all Association independent contractors.
Provide working direction to staff consultants, legal counsel, accounting, and others.
Regularly review with staff progress in meeting defined goals and objectives for the year.
Schedule, coordinate, and plan for future conference locations.
Give proper notice of meetings including Spring and Fall conferences, O&M, L&P, Budget, Special, Scholarship, Board, and other meetings.
Actively attend or speak at industry events that will be beneficial in attaining the mission and objectives of NCTA.
Develop beneficial working and reciprocity relationships with other energy-related industry associations.
Manage annual scholarship program in a timely and consistent manner.
This includes sending award checks to scholarship recipients, and notification letters to applicants not selected.
Knowledge, Skills and Experience Requirements
Knowledge and skill in working with the IRS Section 501(c), nonprofit Association NCTA and its numerous volunteers is key to fulfillment of the role as Executive Director.
A Master’s degree in a field or fields related to the Mission and Purpose of the NCTA is preferred but a Bachelor’s degree is required. Graduate level formal education in political science, communications or other related studies is desired. Industry experience is a plus but not a requirement. Strong communication skills required. Knowledge of or relationships with the regulators and legislators at the state and local level desired. Familiarity with industry agencies is desired (AAR, MSHA, STB, FRA and EPA). Experience in conference design and production desired. Executive level experience, including supervising professionals, volunteers and contractors, is desired. Familiarity with trending social media and other communication modes is a plus.
Consulting Agreement and Confidentiality
The Executive Director will be required to enter into a comprehensive, written Consulting Agreement with the NCTA that encompasses all of the terms set forth in this document, as well as addresses maintenance of confidentiality in all assignments performed for the NCTA, events or circumstances that may lead to termination of the Consulting Agreement and governing law for interpretation and application of terms of the Agreement.
Telecommuting is allowed.
Additional Salary Information: Executive Director Compensation Package
•The Executive Director serves as a Consultant and Independent Contractor to the Board of NCTA
oAs an independent contractor, the Executive Director is responsible for properly reporting all compensation to appropriate government agencies, paying all of his or her taxes and fees, providing for his or her own health insurance, health care expenses, pension or retirement programs, etc.
o The Executive Director is NOT an employee of the NCTA and is therefore not entitled to benefits as an employee, such as worker’s compensation, unemployment benefits and similar benefits.
•Base compensation range would be between $100-150K commensurate with applicable experience (negotiable)
oThe Executive Director can earn bonuses based on performance of the organization (negotiable)
•The Executive Director is expected to work from his or her home and/or own location, and to provide any necessary equipment or facilities as may be needed.
•The Board would supply and/or pay for appropriate cell phone, computer and travel expenses, on a pre-approved or reimbursement basis, in accordance with NCTA guidelines.
About National Coal Transportation Association
We are Member-owned, not-for-profit electric generation and transmission (G&T) cooperatives. Working together, our employees fulfill the joint mission of providing reliable, affordable power to electric coops across the Southwest.
Arizona G&T Cooperatives provide power to more than 160,000 electric meters and 400,000 people in Arizona, California and New Mexico through six Class A Member distribution cooperatives. One of 63 G&T electric coops in the nation, we own and operate Apache Generating Station near Cochise, east of Benson. The plant has a combined gross generating capacity of 605 megawatts. We also purchase power to meet member energy needs during peak summer energy use.
Our transmission system operates and maintains more than 622 miles of electric power transmission line and 27 substations reaching out from our Apache Generating Station, across Arizona to the northwestern corner of the state. We also operate more than 30 telecommunications towers used for phone and data relay services by our member cooperatives and customers.