The Brown University Pre-College Summer Programs enroll over 5,000 high school students (14-18 years old) from all over the world to engage in first-year college level coursework, and accompanying intellectual and personal growth. Students enroll in courses ranging from one to seven weeks in length, with hundreds of courses to choose from reflecting the breadth of Brownâ™s undergraduate curriculum. These programs provide an opportunity for inquisitive students to experience college level academics, participate in fun and challenging activities, make decisions in an independent setting, and learn from and with a diverse group of peers. More information at: https://precollege.brown.edu
The Activities Managers will work to develop and implement activities specifically to support students attending all pre-college programs, including sports camps.
GENERAL POSITION DESCRIPTION:
The Activities Manager position offers an opportunity for graduate students to gain practical experience fostering welcoming and inclusive communities through programmatic development and event planning for summer pre-college programs. Each Activity Manager will assist in designing, implementing, coordinating, and executing the over 900 events and activities and supervising undergraduate staff. Activity Managers have a critical role in providing enriching and educational experiences for pre-college students outside of the classroom. Activities Managers will be charged with implementation, oversight, management, and execution of, including but not limited to, student organizations and clubs, workshops, panels, and all-campus events.
Activities Managers will manage and execute programs for one of our programmatic series, including but not limited to the following:
Engage Program Series: Students explore their social understanding on and off-site, by learning through clubs and organizations and by helping local nonprofits.
Beyond the Book programsâ“ facilitate discussions around college experiences, with a focus on social skills development.
Weekend off-site sightseeing and service tripsâ“ manage the online sign-up process, bus logistics, and attendance procedures.
Grow Program Series: Students learn to transition to college successfully and explore academic paths.
College Success Seriesâ“ coordinate workshops led by RAs on a variety of topics related to transitioning to college.
College Admissions Series â“ confirm all logistics for presentations led by Brown Admissions staff and visiting speakers about the college application process and attend the events. Work in conjunction with professional staff to create a staffing schedule for the annual College Fair.
Path-To Careers Series â“ schedule weekly panel members, consisting of professionals/faculty, graduate students, and undergraduate students, to discuss their jobs and career paths within a particular field and moderate discussion at event.
Coordinate additional speaker series as needed
Faculty Lunches â“ coordinate with Pre-College faculty members to join their students for a lunch of their choice to promote better connection between the classroom and campus life.
Challenge Program Series: Students step out of their comfort zone by making new friends, participating in physical activity, and learning about diversity.
BeU Multicultural Loungeâ“ Manage the creation of safe spaces for education and expression of all aspects of identity.
Sunday Student Activities Fair / Socialâ“ Plan large scale social gatherings each Sunday for all of the students who checked in for a new program.
Recreational Programsâ“ Coordinate student programs around physical engagement.
This internship includes a significant amount of responsibility and the interns hired are treated as professional staff with autonomy and independent problem solving opportunities. This position demands excellent organizational, communication, and leadership skills; attention to detail; the ability to prioritize and follow through with assignments; be part of a team; and build collaborative working relationships between residential life and academic administrative staff. A successful Activities Manager will also exhibit a positive attitude with energy and enthusiasm, and demonstrate evidence of sensitivity to and understanding of diverse academic, socioeconomic, cultural and ethnic backgrounds. An Activities Manager must be able to coordinate and oversee educational and training efforts on equity, diversity and inclusion across Pre-College programs to ensure that all members are holistically educated and engaged.
This live-in position requires that staff display professionalism, maturity, positive role modeling behavior, and good judgement at all times. This is an intense and fast-paced environment without standard working hours that requires flexibility and constant attention. This internship welcomes innovative thinkers with a strong programmatic background. The large size of the Brown Pre-College Programs lends itself to a unique opportunity to engage with a diverse, fluctuating group of students from around the world. A cohort of graduate students is hired in various positions to support the summer programs. This internship will challenge graduate students to meet the expectations of a full-time professional, offer hands-on experience to attain a professional position, and provide an invaluable experience to excel in Student Affairs.
Assist in developing communities that support pre-college studentsâ™ holistic growth and well-being.
Act as a liaison to refer pre-college students to appropriate resources as needed.
Address student conduct behaviors.
Enforce Pre-College program policies and procedures for pre-college students, including assisting undergraduate staff in addressing pre-college student conduct behaviors and participating in direct communication with pre-college students, as needed.
Respond to parent and guardian inquiries via phone, email, and in-person in a timely manner.
Report unsafe, inappropriate, and concerning behavior by pre-college students to the appropriate professional staff member.
Effectively build a sense of team and collaboration within the staff.
Attend three weekly professional staff meetings on Mondays, Thursdays, and Fridays.
Meet with supervisor for weekly one-on-one.
Meet with Activity Managers team weekly.
Meet with Residence Program Assistant team weekly.
Delegate tasks and share information with appropriate staff.
Be accessible via cell phone and email address issued through Brown University.
Learn about and understand the Pre-College programs in which the students are enrolled in order to better support their success in and out of the classroom. Work closely with Pre-College Program Directors, where appropriate, to support these goals.
Work collaboratively with various departments such Media Services, Card Office, Facilities Management, Conference Services, Dining Services, Department of Public Safety, and Athletics.
Attend and participate in graduate staff training, which includes an off-site retreat.
Develop and assist with undergraduate staff training and programming training by presenting workshops and facilitating leadership activities.
Plan and implement Program Assistant training.
Supervise and evaluate a cohort of undergraduate Program Assistants, including leading weekly one-on-ones, staff meetings, creating and managing a duty schedule, building and maintaining relationships, supporting in-hall programming efforts, writing evaluations, approving time off and tracking hours.
Serve as a mentor and resource regarding policies and procedures.
Act as a liaison to refer undergraduate staff to appropriate resources as needed.
Enforce Pre-College program policies and procedures for undergraduate staff.
Report unsafe, inappropriate, and concerning behavior by undergraduate staff to appropriate professional staff members.
Oversee Resident Assistant and Program Assistant all-campus programming. Collaborate with the appropriate Resident Directors to provide feedback to the Resident Assistants.
Oversee and manage all large scale and small scale campus programmatic events, including the facilitation for some programs.
Schedule and coordinate all Resident Assistant, Residence Program Assistant, and Program Assistant programming events via interest form.
Create and develop five in-hall unit programs.
Develop, implement, and facilitate one weekly program.
Complete administrative paperwork in a timely and efficient manner.
Hold five weekly office hours to support undergraduate staff programming efforts.
Oversee the collection and processing of supply orders, budget requests, summer card process, etc.
Enter and update events and activities in Guidebook.
Assessment and Evaluation
Implement and maintain Qualtrics feedback survey for all programming events. No prior experience with Qualtrics is required.
Implement and manage weekly evaluation tool and provide feedback for all programs on a weekly basis.
Create final summative report for all programs under your purview.
Provide assistance with all pre-college check-ins, ranging from 350 â“ 1,750 students each week, including staffing of the âœActivities and Eventsâ table and the evening Activities Fair.
Compile a drive with all programmatic materials, including but not limited to outlines, PowerPoints, agendas, etc.
On weeks when pre-college students are not in residence, staff will be required to work completing various tasks for the summer programs.
Complete other duties as assigned, as the summer is a fast-paced and dynamic work environment.
Work evenings and weekends regularly, required.
Be available to assist in case of emergency with little to no prior notice.
Enhance critical and reflective thinking skills.
Increase interpersonal competence through the development of meaningful relationships.
Work cooperatively and collaboratively with others, including people different from self.
Build strong work ethic and sense of responsibility.
Infuse social justice into the creation and implementation of programs.
Educate and facilitate the civic engagement of others.
Guide and assist staff in setting and pursuing individual goals.
Engage in behaviors, and contribute to environments, that promote health and reduce risk.
Be enrolled in a graduate program or have completed a graduate degree within the last six months.
Have no other obligations for the duration of the employment dates including, but not limited to employment, internship, or academic course (unless directly connected to this internship and you have received approval from the Associate Director for Pre-College Campus Life before the employment start date).
Reside on campus for employment dates.
Evening and weekend work.
Due to safety concerns with minors, graduate students who are Activities Managers are not permitted to have guests visit and/or stay in their residential spaces. Employees will need to seek alternative housing options for guests.
Abide by all Residential Life and Summer policies throughout your employment.
Maintain confidentiality regarding all student information throughout the duration of summer programs.
Complete a successful criminal background check by the University. Finalists receive a conditional offer of employment pending this outcome.
COMPENSATION & BENEFITS:
$6,000.00 taxable stipend, paid bi-weekly and will be prorated in the instance of early departure.
Employment dates are May 28, 2019 - August 4, 2019.
As Activities Managers are expected to live and eat on campus, housing (single room) and meals are provided and not included in compensation.
Permitted five vacation days approved by supervisor. In addition to these five days, all Activities Managers will have the following days off: June 8, June 9, and June 15.
Membership to the Brown University Nelson Fitness Center for the duration of your employment.
Access to Brown University Health Services (the summer fee will be covered , and any co-pays will be the responsibility of the graduate intern).
A smart phone to use for work-related purposes.
Free on-campus parking and free ridership on RIPTA (Rhode Island Public Transit Authority).
TERMS OF EMPLOYMENT
The position of Activities Manager with Brown University is an at-will position, which means that either the University or the Activities Manager may discontinue employment at any time and for any reason, prior to the conclusion of the Program. Termination of employment includes loss of sponsored housing, meal plan, and access to Health Services. In the event of termination, the Activities Manager will receive a prorated share of the agreed upon stipend amount offered in exchange the services provided.
PLEASE NOTE: A COMPLETE APPLICATION CONSISTS OF A COVER LETTER AND RESUME.
Recruiting Start Date:
Job Posting Title:
Activities Manager, Pre-College Programs
School of Professional Studies
Seasonal/Intermittent (Fixed Term) (Seasonal)
Scheduled Weekly Hours:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.
Internal Number: REQ152157
About Brown University
Located in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh-oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School, School of Engineering, Executive Master of Healthcare Leadership and the IE Brown Executive MBA.