The Business Administrative Associate works within the Financial Services department of the Northern Illinois University Foundation. Reporting directly to the NIU Foundation Assistant Controller, this position assists in coordinating and managing financial and administration operations.
Duties and Responsibilities
This position is accountable for analysis, reporting, special projects and providing back-up for transactional processing to help ensure segregation of duties. The Business Administrative Associate prepares detailed analyses for various accounting uses, prepares accounting reports and schedules, audit preparation and work papers, tax compliance and reporting requirements, and works on Financial Services projects to ensure successful outcomes.
This position processes a large volume of accounting paperwork, and must comply with Divisional processing time requirements. Employee must have a thorough knowledge of the office procedures and policies and be able to communicate this information in both oral and written formats. The employee must be sensitive to the confidential nature of the material and requests handled by the office.
Bachelor’s degree in business administration, management or a field related to the position.
Two years of professional level accounting, managerial and/or business experience, one year of which was at an administrative level.
Additional education, training and/or work experience in the area of specialization inherent to the position may be required.
Nonprofit accounting experience.
University, Department, and Community description
Northern Illinois University is a comprehensive research university offering programs from the baccalaureate through the doctorate. Colleges include business, education, engineering and engineering technology, law, liberal arts and sciences, health and human sciences, and visual and performing arts. On-campus enrollment is approximately 18,000 students. The university also offers more than 200 extension courses each semester to students in communities throughout northern Illinois.
The main campus is located in DeKalb, 65 miles west of Chicago's "Loop" and 40 miles southeast of Rockford. In addition to the main campus, NIU has three education centers in Hoffman Estates, Rockford, and Naperville. DeKalb/Sycamore, with a population of about 50,000, is a modern paradox, a rural/urban community. It is simultaneously recognized for its manufacturing and rich farmlands. The site of the first manufacture of barbed wire and the development of hybrid seed corn are evidence of its diversified history. The blend of industry and agriculture, coupled with the cultural and recreational facilities of the university and supplemented by easy access to Chicago and Rockford, provide an enjoyable environment in which to live.
In general terms, the Division of University Advancement is responsible for friend-raising and fund-raising at Northern Illinois University. Programs within the division are responsible for building strong relationships with NIU alumni (the NIU Alumni Association) and managing philanthropy to benefit the university (the NIU Foundation).
The Office of the President/CEO of the NIU Foundation and Vice President for University Advancement provides administrative direction for the entire Division of University Advancement. Additionally, the office coordinates management of the NIU Foundation Board of Directors, who have fiduciary responsibility for management of the endowment as well as utilization of philanthropic funds on behalf of NIU.
The NIU Foundation is an independent 501(c)(3) organization that provides overall leadership, coordination, and service for all development activities throughout the University by partnering and collaborating with colleges and divisions campus wide.
The vision of the NIU Foundation is to develop, support, and encourage a culture of giving throughout the NIU community that will allow it to flourish and accomplish its goals. With that vision in mind, the mission of the NIU Foundation is to energize and connect the private sector with the NIU community to secure and steward resources that support the future and growth of the University.
The NIU Foundation is governed by a volunteer board of directors comprised of 28 distinguished alumni and donors.
These volunteers-- and the faculty, staff, students, and community members who work with them—believe that philanthropy is a potent and viral force that represents a vast source of revenue for the university in its growth and development.
Values that guide the work of the Foundation include:
Helping donors discover the joy in making a difference through giving
Building relationships based on trust, respect, courtesy and dignity
Integrity, ethical behavior, and collaboration
Innovation to address the needs and opportunities important to NIU and its donors, and
High-level performance and a culture of continuous improvement.
Required Applicant Documents
Transcripts (unofficial with official required at hire)
In accordance with applicable statutes and regulations, NIUis an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.
In compliance with federal law, all persons hired will be required to verify identity and eligibility work in the United States and to complete the required employment eligibility verification document from upon hire.
About Northern Illinois University
NIU is a comprehensive teaching and research institution with a student enrollment of over 22,000. Located near Chicago, in one of the most dynamic regions of the country, the university’s main campus is in the City of DeKalb, with four additional regional sites. The university is composed of seven degree-granting colleges that together offer 57 Baccalaureate programs, 57 Master’s programs, 2 sixth-year programs, 18 Doctoral programs, and 3 professional programs that include Doctor of Audiology, Doctor of Physical Therapy, and Juris Doctor. Northern is a NCAA Division I school, and the NIU Huskies compete in the Mid-American Conference.