PROJECTSUMMARY: The Making Accessible and Effective Systems for Teacher Readiness Outcomes (MAESTROs) Project aims to improve retention and completion rates for Hispanic and low-income students on the academic pathway to become teachers, and prepare these students for urgent local and statewide teacher workforce needs. The MAESTROs Project Assistant will report to the MAESTROs Project Coordinator, and to the Project Directors, the Principal Investigators of the CSUMB Title 5 HSI Grant, funded by the U.S. Department of Education.
POSITIONSUMMARY: Under the general supervision of the MAESTROs Project Coordinator and Project Director, this position is responsible for providing specialized and complex administrative support and coordination functions for the CSUMB Title 5 HSI Education Grant, funded by the U.S. Department of Education. The MAESTROs Project Assistant must demonstrate initiative, problem solving, financial reporting, and decision-making skills.
ESSENTIALDUTIESANDRESPONSIBILITIES include, but are not limited to, the following:
Provides direct comprehensive administrative and clerical support for the Project Coordinator. This includes but is not limited to: managing the business calendar; coordinating, scheduling and confirming appointments and meetings as requested; composes draft replies and memos of a wide variety of communications for review by the Project Coordinator.
Assists Project Directors and Project Coordinator by coordinating all project activities. Coordinates student registration procedures. Assists in coordinating outreach events, training, topical workshops, orientation and consultation events.
Oversees all written communications, schedules, meetings and contacts with students, faculty, and school district partners. Acts as the program’s primary contact and handles incoming calls, e-mails and addresses questions relating to program. Ensures the accurate dissemination of information and processes.
Coordinates and oversees complex travel arrangements for project staff assuring that travel request are accurately reported and submitted. Makes all travel arrangements including air travel, rentalcars, hotel accommodations, prepares the travel claims and reimbursements upon return.
Provides budget support for the Project Directors and Project Coordinator. Monitors and tracks program expenditures in accordance with University policies and procedures. Enters payroll expenses and operating expenditures into budget spreadsheets, reconciling with financial system expense reports, including trial balance reports. Monitors expenses against budget and maintains balances and information.
Assists in the development of project infrastructure to accomplish the goals and objectives of the program. Including developing timelines and monitors completion of tasks, assisting in the development and implementation of a recruitment campaign, and providing support in the production of course materials.
Maintains essential records, tracking systems and financial reports (budgets). Coordinates with Grants & Contracts office, accounting, purchasing, Financial Aid and University Corporation Human Resources departments to see that all financial transactions are processed correctly and in a timely manner. Reconciles monthly reports from the accounting office with internal tracking documents and regularly reports on budget status.
Performs other duties as assigned.
Promotes and maintains an atmosphere of excellent internal and external customer service.
Attends workshops, conferences, as needed.
PHYSICALWORKENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information.
Education and Experience: Equivalent to three years of progressively increasing responsibility performed under supervision that involved supporting, monitoring and coordinating work through a system of internal procedures and internal controls to ensure the efficient operation of an organization. Education, year for year, may be used to satisfy the work requirement for up to two years of work experience.
Special Conditions of Employment:
The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
All employees must be eligible for employment in the U.S.
This position is required to maintain confidentiality as outlined in the Department of Education’s Family Educational Rights and Privacy Act (FERPA) and California’s Educational Code Chapter 13 regarding sensitive student issues. The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with University Corporation. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current University Corporation employees who apply for the position.
Compensation and Benefits:
The hourly range for this position is $20-22 per hour, dependent upon experience. This is a non- exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA, 13 paid holidays per year and other benefits. University Corporation positions are at will employment.
Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.
How to Apply:
A completed online application and resume must be received by Human Resources by 5:00 p.m. on the priority screen date listed above to be guaranteed a review. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB will not fax application materials. For assistance or if you require an accommodation, please call (831) 582-3389, or TTD (800) 735 2929. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map) or our Student Service Center – first floor ( map). For additional campus information visit CSUMB.edu. All employees must be eligible for employment in the U.S.CSUMB is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
Quick Link for Job Posting: 4765
Internal Number: 4765
About California State University, Monterey Bay
California State University Monterey Bay (CSUMB), is a comprehensive public university committed to serving the diverse people of California, especially the working class, historically under-served, and low income populations. The university values an educational environment of cultural and linguistic diversity and gender equity; ethical reflection and practice; effective and experimental use of technologies as resources to people and catalysts for learning; and the integration of cross-disciplinary models enabling students, faculty and staff to engage in innovative instruction and coordinated service learning. The curriculum is organized around student learning outcomes. It is global in perspective, and of sufficient breadth and depth to meet local, regional, and statewide needs, specifically those of both isolated rural communities and inner-city populations. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service. The campus is ...located on Monterey Bay, 100 miles south of San Francisco.
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