Employment Type: Employee or Contract TACVB office location: Dependent on Executive Director, home based
Summary: Under general direction of the Board of Directors, the Executive Director will oversee all administrative, membership, marketing, coordination, planning, and leadership related to TACVB.
The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description.
Essential Job Functions: • Responsible for day-to-day internal operations and financial oversight of the association. • Responsible for the coordination, implementation and management of all operational aspects of the annual budget in coordination with the Treasurer and Board of Directors. Developments and manages the association’s budget, reports and filings. • Advises the Board of Directors on critical financial matters and alternate revenue models • Builds strong relationships with other industry leaders to advocate for tourism issues. • Provides strategic leadership and direction in the formulation and implementation of organizational goals, objectives, policies and procedures, identifying new opportunities for revenue and relevance; this would include both short and long term goals. • Identifies marketing opportunities and develops methods and strategies for the benefit of TACVB. • Maintains accurate membership information and oversees the recruitment of new and retention of existing members. • Oversee the coordination, planning and implementation of all board meetings, retreats, educational seminars and conferences. • Oversee and manage the Texas Meetings and Events Tracking (TxMET) database, including but not limited to calendar audits, monthly reminders and ongoing improvements to the content in order to increase revenue for the association.
Other Important Duties: • Attends and participates in professional groups and committees, conferences, conventions, trade shows, and special events as it relates to the tourism industry. • Conduct overnight travel as necessary to meet with industry leaders, members, and elected officials, and participate in marketing events and meetings in and outside Texas, which may include evenings and weekends. • Performs other related duties as assigned.
Required Knowledge and Skills:
Knowledge of Federal, State and City laws, rules, regulations and guidelines pertinent to issues related to the Convention and Visitor’s Bureau Knowledge of available industry resources and key contacts.
Ability to oversee successful marketing and promotional programs; gain cooperation through discussion and persuasion; analyze problems.
Knowledge of computers and related equipment, hardware and software to develop budgets, presentations, graphics, charts and management level reports and grants.
Ability to identify alternative solutions; project consequences of proposed actions; and implement recommendations in support of goals.
Ability to establish and maintain harmonious relations with members, the Board of Directors, industry partners, vendors and agencies, and elected officials.
Skill in effective oral and written communications.
Skill in effectively supervising and delegating duties to contracted employees and volunteers.
Preferred Education, Experience, and Certifications:
Bachelor’s degree in marketing, tourism or related field (5 years of related work experience may be substituted for degree)
Experience with project and board management.
Experience with strategic planning.
Experience with membership organization.
Organizational and Leadership Skills a must
Experience managing all organization financial activity.
Management-level experience and progressively responsible work experience in a non-profit organization within the Tourism Industry.
Environmental Factors and Conditions/Physical Requirements:
Work is performed in an office environment, tradeshow floors, meeting facilities, etc.
Some travel required.
May be subject to repetitive motion such as typing, data entry and vision to monitor.
May be subject to exposure to extended periods of standing or sitting when presenting educational information, negotiating contracts or agreements.
May be subject to bending, reaching, kneeling and lifting such as when retrieving files, records and reports and setting up audiovisual equipment
May be exposed to hostile or angry members and customers.
Equipment and Tools Utilized:
Equipment utilized includes personal computer, copier, calculator, fax machine, telephone, cellular telephone, and other office equipment.
About Texas Association of Convention & Visitors Bureaus
Texas Association of Convention & Visitor Bureaus