SUMMARY: Records invoices, check requests and purchase orders in the accounting system accurately and in a timely manner. Records deposits, payroll, and other expenses as needed. Cuts checks and assists Grant Manager with preparing supporting documentation for vouchers as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Financial Transactions & Processes
Deposits and records cash received, matching against receivables when applicable and working with the Controller and Grants Administrator to reconcile discrepancies if needed.
Makes journal entries as directed by the Controller.
Reviews all POs for clerical accuracy and ensures agreement with related invoices, receipts or other relevant supporting documentation.
Reviews all POs to ensure proper authorization is present.
Ensures all purchase orders are accurate, complete and carry the proper approval prior to entering into the accounting system.
Prepares all checks from approved purchase order forms.
Collaborates with the Grants Administrator to ensure expenses are coded accurately to General Ledger cost objects and allocated appropriately to the proper cost centers.
Assists the Controller in the completion of any processes required for the monthly and year-end close.
Prepares 1099s, and sees that all payroll deductions (credit union etc.) are paid in a timely fashion. Maintains accurate up-to-date employee distribution records.
Accurately enters payroll in the accounting system from Paycom.
File / Records Maintenance
Maintains the filing system for vendor records.
Maintains, updates, and backs up computers in the business office.
Serves as a collaborative member of the HACC staff team.
Provides administrative support for the Grants Administrator as requested.
Maintains a working understanding of the vouchering process for government grants and contracts.
Assists in the preparation of documents for the annual audit as well as periodic audits conducted by funders.
Performs other tasks as assigned by supervisor.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
Associate’s degree in accounting or equivalent experience.
Minimum two years of experience in bookkeeping; preferably in a nonprofit environment.
Excellent organizational skills, attention to detail, and ability to follow through on complex projects.
Strong written and verbal communication skills.
Demonstrated ability to work collaboratively with others.