Business Title: Assistant Director, Generalist Team Organization: Office of Development Department: Medical Center Development Job Title: Administrative Services Administrator 2 Grade: J FTE: 100%; Exempt
POSITION SUMMARY: Medical Center Development (MCD), a division within Stanford University's Office of Development, is seeking a highly experienced and collaborative manager to join their Major Gifts Generalist Team as Assistant Director (AD). The AD will report to the director of the generalist team and will work with frontline fundraising staff whose sole focus is fundraising on behalf of Stanford Medicine.
OVERVIEW: Medical Center Development provides fundraising support for the key institutional priorities of Stanford Medicine, comprised of Stanford University Medical School - a premier research-intensive medical school, and Stanford Health Care - nationally recognized for quality patient care and leading-edge technology. With its donor-centric approach to development, every staff member within the Office of Development plays a role in providing the university's donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.
Direct and manage (1) program manager and (2) development coordinators as well as the operational and administrative services of the generalist team. Provide management support to the Major Gifts Leadership Team as necessary to develop and implement policies and procedures that ensure the effective functioning of the Major Gifts Office.
Strategic Planning/Dashboard Tracking and Administration (20%)
Support the generalist team's strategic planning process by preparing and analyzing data, developing templates, and tracking deadlines and deliverables
Develop and maintain the overall generalist dashboard for progress against goal
Ensure or provide major gift officers quarterly run rate information, grateful paptient pipeline trends, and analysis
Track and monitor finances for the generalist team including contracts and purchase orders
Events and Materials: (20%)
Manage and coordinate an arc of events and materials in support of events
Serve as lead PM for select events. This includes list creation and review, invitations, acknowledgments, other material creation event logistics, and briefings. This is done in partnership with MCD partner teams, faculty, volunteers, MGO staff, events staff, and donors
Proactively analyze grateful patient data across the team and make recommendations for prospect inclusion. Work with the research team on the timely execution of ratings and assignments to major gift officers for new prospects. This requires a high degree of sensitivity, diplomacy, and professionalism in working with these groups
Work closely with volunteers and manage unique aspects of lists, messaging and updates
Director of Generalist Team Support: (20%)
Partner with generalist team director to manage the planning and implementation of other related project or program needs
Proposal/ Material Development: (15%)
Prepare briefing materials, letters, faculty bio's and overviews and other communication for faculty, donors and volunteers
Coordinate with MCD partner teams and ensures projects are on track and consistent with the developed strategy
Minimum Qualifications, Knowledge and Skills Required
Bachelor's degree and five years of relevant experience, or combination of education and relevant experience
Project management, program management and/or stewardship experience
Ability to recruit, hire, train, motivate, mentor and retain a strong staff. Demonstrated leadership and supervisory skills and ability to manage, coach and evaluate staff is essential. Understanding of coordinating performance evaluation with others who receive support is needed
Ability to effectively manage a broad range of operational issues and staff in a complex matrix organizational structure
Demonstrates proficiency in using advanced functions of word processing, databases, Excel spreadsheets, web resources, and donor management database; experience using Stanford's information systems such as PostGrads and Oracle Business Intelligence (OBI) is a plus but not required
Experience managing and coordinating complex projects that have multiple tasks with competing deadlines; set priorities and schedules and meet deadlines with a minimum of supervision
Conference or event logistics experience
Nonprofit or relevant business experience
An understanding of the development and alumni enterpriseparticularly within an academic settingand the ability to work within that framework is desirable
Demonstrates sound judgment in situations requiring independent decision-making and in handling confidential and sensitive material
Positive, can-do attitude and dedicated work ethic
Exceptional written and verbal communication skills, research and editorial skills; ability to synthesize information and compose clear and effective communication.
Superior organizational skills; a work style that is thorough, accurate and detail-oriented; the ability to follow through on projects with minimal supervision
Strong attention to detail and the ability to quickly understand and remember information about donors and projects to which they are assigned
Strong customer-service focus; excellent interpersonal and communication skills, and a proven ability to work patiently, persuasively and effectively with a wide variety of people, including students, faculty, staff, donors and alumni
Candidates should submit a cover letter and resume via the website http://hrweb.stanford.edu/jobs/openings/jobsearch.html Stanford University is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, physical or mental disability, or sexual orientation. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Final offers of employment are contingent upon the successful completion of a background check that includes employment history, national criminal background check, national sex offender registry search and, where applicable, a credit check and/or driving record.
Location: Office of Development, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Copyright 2017 Jobelephant.com Inc. All rights reserved.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.Stanford University is an eq...ual opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.