This is a part-time position working 20 hours per week.
Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (WWW.CSUMB.EDU) is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both an MSI and HSI and has a vibrant, diverse student body of nearly 7,000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. During our 25th Silver Anniversary Celebration in 2019-20, we will complete two major building projects: the College of Arts, Humanities and Social Sciences and the Student Union. By 2030, CSUMB’s sustainability initiative is to be carbon neutral.
Under general supervision of the Dean College of Health Sciences and Human Services and the daily work direction of the Department Chair, the Outreach, Recruitment, and Admissions Coordinator performs moderately complex professional student services work in support of the department’s educational programs. The incumbent will be responsible for the full range of student recruitment and community outreach tasks and will coordinate the social work and graduate admissions process.
ESSENTIALDUTIESANDRESPONSIBILITIES include, but are not limited to, the following:
Advises potential applicants regarding the application process for all of the department’s educational programs, the completeness and strength of application materials, requirements for degree completion in face-to-face information sessions and face-to-face meetings or telephone meetings. Provides support and assistance to prospective and incoming students. Manages effective and fast recruitment processes both internally and externally.
Reviews social work and graduate application files to determine initial program admissions eligibility. Prepares and monitors completeness of application files. Collaborates with program faculty, University Admissions, and community partners to review admissions policy and evaluate student applications. Updates applicants on the status of their applications. Monitors status of conditional admit students and revising status as provisions are met. Creates e-folders for faculty to review the admissions materials in Google Drive.
Develops and prepares departmental and program marketing materials; such as presentations, brochures, flyers, etc. Accurately maintains: detailed databases and program website, and informational sheets that include resources to meet all necessary admission criteria. Collaborates with University Communications and other departments in the creation of publicity materials and marketing plans.
Develops recruitment and outreach plans in collaboration with the department chair and program directors. Maintains a prospect list and prepares monthly reports reflecting recruitment efforts including vital statistical information required by the Department Chair. Evaluates prospective student needs and authorizes services; utilizes territory reports to follow up with prospective students within the tri-county area, as well as statewide.
Coordinates and facilitates outreach activities that will showcase the department’s academic programs and encourage a diverse, broad base of interested individuals to pursue professional education as well as update alumni as to college and department activities (e.g. newsletter, etc.). Develops and facilitates informational sessions (including financial aid information) in local communities, professional conferences, and public or nonprofit agencies. Participates in staff career fairs providing career educational information to attendees and county employees.
Represents the department at statewide conferences for recruitment purposes, promotes the department’s programs in the 4-year colleges and community colleges within a 120-mile radius with an emphasis on the local tri-county area.
Handles sensitive student information, while maintaining confidentiality as outlined in the Department of Education’s Family Educational Rights and Privacy Act.
Establishes and maintains an atmosphere of excellent internal and external customer service within the program, campus community, and the local community and on the national level.
Collaborates with other departmental staff as needed.
Performs other job-related duties and special projects as assigned.
Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job‑ related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.
Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job related field may be substituted for one year of the professional experience.
Special Conditions of Employment:
All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to University Police all reports of Clery Act crimes brought to their attention.
Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University’s liability coverage.
May require occasional evenings and/or weekend work.
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. Requires travel between campus offices and off-campus locations.
Compensation and Benefits:
Anticipated hiring salary for a 0.50 FTE is in the low-$2,000’s per month. For salary range info see: CSU Salary Schedule. CSUMB offers an attractive employee benefits package, CSU Benefits R04. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.
Campus Interviews: Week of December 10, 2018
How to Apply:
For full consideration, submit the required documents by 5:00 p.m. on the priority screen date listed above. For assistance or if you require an accommodation, please call (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map).
CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to: Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status.
All employees must be eligible for employment in the U.S.
Quick Link for Job Posting: 4617
Internal Number: 4617
About California State University, Monterey Bay
California State University Monterey Bay (CSUMB), is a comprehensive public university committed to serving the diverse people of California, especially the working class, historically under-served, and low income populations. The university values an educational environment of cultural and linguistic diversity and gender equity; ethical reflection and practice; effective and experimental use of technologies as resources to people and catalysts for learning; and the integration of cross-disciplinary models enabling students, faculty and staff to engage in innovative instruction and coordinated service learning. The curriculum is organized around student learning outcomes. It is global in perspective, and of sufficient breadth and depth to meet local, regional, and statewide needs, specifically those of both isolated rural communities and inner-city populations. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service. The campus is ...located on Monterey Bay, 100 miles south of San Francisco.
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