The department of the Vice President of Finance and Administration is seeking a Senior Associate Vice President of Administration. This is a full-time (1.00 FTE), 12-month, fixed term professional faculty position. Reappointment is at the discretion of the Vice President of Finance and Administration.
This SAVPA bears responsibility for a broad portfolio to ensure the highest level of attention to Oregon State University’s administrative priorities and functions. The university seeks a unique operations leader who is excited about exploring and implementing best practices, creative efficiencies and a team-oriented approach to organizational operations. The SAVPA must be a strategist, analyst, and an effective coach and manager.
As second-in-command for the Vice President for Finance and Administration (VPFA), the SAVPA represents the VPFA in the VPFA's delegation or VPFA's absence and serves as a strategic advisor to the VPFA and the DFA leadership team. The SAVPA's supervisory portfolio includes the AVP for University Facilities, Infrastructure and Operations; the Chief Public Safety Officer; the Director of Enterprise Risk Services; and the Director of DFA’s Information Technology. The SAVPA serves as a significant contributor to advancing the mission and strategic direction of the DFA and the university, which includes promoting a climate of inclusion and equity. The SAVPA works with the VPFA, the DFA leadership team and a range of internal colleagues and external stakeholders to develop and promote efficient, effective and responsive administrative services.
The SAVPA recommends administrative objectives, policies, programs and practices to support a sound operational structure for the DFA and ensure the viability and effective operation of the university. The leader is responsible for directly managing administrative units within the division as well as ensuring compliance with related audit, legal, and donor requirements, and IRS, federal and state regulations. The SAVPA ensures the integrity of the division’s interactions in providing institutional support for facilities, public safety, risk management, emergency planning, environmental health and safety, information technology and related matters, and in promoting a culture of safety and respect among university employees.
The new Senior Associate Vice President for Administration will be asked to address the following critical leadership issues, among others:
Development of OSU's fourth strategic plan under President Ray's leadership, referred to as SP4.0, is now underway. The engagement and planning process will assess what has been accomplished since the first plan, refine areas of strategic focus, identify or modify campus-level goals, consider current opportunities and challenges, and inform the prioritization of actions and investments over the next five years.
The Office of the Provost is leading the engagement and planning process. Over the next few months, a steering committee chaired by Senior Vice Provost Susan Capalbo will engage with the university community and stakeholders and draft SP4.0 for public comment and review. A timeline for development of SP4.0 can be found here.
This cycle of strategic planning will be informed by Focus on Excellence, the university's recent rebranding effort, the recently launched university-wide accreditation self-study process, the newly developed university-wide diversity strategic plan and, most importantly, input from faculty, staff, students and other stakeholders.
The new plan will also take into consideration the university's recent visioning exercise, which sought to anticipate OSU's future unique contributions on the higher education landscape. VISION 2030: Distinction, Access and Excellence articulates Oregon State's promise, focus and distinction among premier research institutions. It describes the university's commitment to provide access to a high quality and affordable education for all learners and engage in world-class discovery, innovation and service within the university's signature areas.
The key themes are:
Academic Excellence, Access and Collaboration
Revolutionizing Earth Systems Sciences
Enhancing Health and Wellness
Leading Economic Growth and Social Progress
Each of the areas in the SAVPA’s arena of responsibility is impacted by and serves these themes in multiple dimensions. The SAVPA will be expected to bring long term vision and futures thinking to the division as it looks beyond budget cycles to support and advance the university’s vision and strategic objectives. The SAVPA will provide input and expertise across all areas related to the university’s operations, infrastructure, and facilities, and contribute substantively to the university’s strategic planning and execution.
Facilities, infrastructure and capital projects
A key priority will be to develop universal capital facilities goals that maximize and leverage the university’s current and future space inventory. OSU seeks a leader who can engage the entire community in strategic conversations about usage, renovation, redesign, and best and highest deployment of facilities and technology that fairly allocates and reduces cost while leveraging assets. The university’s strategic plan and ability to fulfill its mission in the current resource environment depends on technical and operational excellence and strategic choices.
The SAVPA will have primary responsibility for overseeing the development of the ten year capital forecast; and subsequent planning, funding and execution of capital and campus development projects. The forecast is the integrative tool that addresses capital renewal needs, seismic upgrades and the need for new construction. The university currently has an estimated $650 million in deferred maintenance needs. The current ten year capital forecast includes two new STEM buildings, multiple comprehensive renovations and re-purposing of existing buildings, and seismic upgrades. Timely and prudent use of fiscal resources is essential while not losing sight of operations and maintenance, services and capital improvement and renewal necessities.
Campus and business operations
OSU has grown significantly in size and complexity over the past several decades while retaining a personal, relational culture that values individual contributions. Once adequate policies, procedures and systems that were appropriate for a smaller, simpler organization are no longer sufficient to support the university’s strategic vision and plans or the current regulatory environment. The SAVPA will bear significant responsibility for continuing the university’s efforts to analyze, improve and scale up operations to meet and anticipate the needs of a major modern research university. This means using influence and a relationship- based approach to changing perceptions and behaviors across the university.
Key areas of immediate focus include campus safety and IT strategy, both of which are in need of upgrades and more integrated, contemporary approaches that meet OSU’s needs today and tomorrow. A review of public safety operations in 2018 is expected to yield a number of recommendations to university leadership that the next SAVPA will be expected to implement in collaboration with the university’s campus safety team. The Senior AVP needs to be able to advise the VPFA and serve as a partner in the university’s evaluation, design, and implementation of a new IT, integrated and coordinated IT strategy.
Enterprise risk management
OSU’s enterprise risk management encompasses a range of areas across the institution and requires a highly professional, collaborative, transparent approach that engages all stakeholders in recognizing and mitigating risk. The SAVPA is specifically responsible for ensuring that risk is effectively managed; and that financial, human, physical and reputational resources are preserved and strengthened. A new Director of Enterprise Risk Services is planned to join the team by July 2019 and will enable the unit to continue its work establishing internal controls and accountability specifically in hazard planning and lab safety. Additional attention to operations, financial reporting, compliance and IT risk management will require collaboration and integration of efforts across the university.
The SAVPA is responsible for recruiting, retaining and developing a diverse and highly effective team. The university’s overall talent strategy depends on the benefits derived from assorted ways of thinking and leading. The SAVPA will embrace this strategy and support effective training programs that maximize the talents and efforts of the university’s valuable human- capital resources. The SAVPA will also ensure the team is inclusive, supportive of a professional collaborative workforce, and focused on achieving strategic goals with a shared sense of achievement and opportunities to celebrate success.
The SAVPA will oversee the management of a $42.5 million budget as well as the strategies for the investment and use of those resources. A critical long term objective is a vision and strategy for diversifying the funding model of the institution and securing multiple streams of revenue. Fund-raising and pursuit of private and public partnerships are important parts of the role. The SAVPA will be expected to collaborate with university leadership and other constituents across the university to advance the university’s mission while exploring and implementing means to increase and make best and highest use of diverse revenue streams.
Typically requires Master's degree in Accounting, Finance, Business Administration or related field. Ten years of management experience in progressively diversified positions, familiarity with appropriate federal regulations and policies in a college/university, public agency, corporate or other nonprofit setting.
This position requires superior leadership abilities to inspire positive change and problem-solving in support of university and division strategic plans and goals, and extensive experience in developing and managing budgets in a complex and dynamic environment. With responsibilities for working collaboratively with internal colleagues and external stakeholders, this position requires excellent planning, communication skills and political acumen. Required credentials:
At least ten years in progressively more responsible administrative leadership roles
Direct experience in capital project planning, development and facilities operations
Demonstrated history of effective budgetary and financial management within a large, complex environment; and with developing financial strategies that support key institutional priorities
Demonstrated experience in long-range business planning, strategic planning, policy formation and personnel management
A bachelor's degree is required; an advanced degree is preferred
Demonstrated commitment to building a diverse community and vigorously promoting equity and inclusion
Superior leadership skills with the demonstrated ability to set challenging and attainable goals, establish priorities, inspire others to high levels of creative performance, and to leverage ideas into action, with attention to timelines and resources
Excellent organizational development skills
Ability to lead and navigate in a time of change
A creative approach to problem-solving
Demonstrated ability to build strong relationships, gain the respect and trust of colleagues within and outside an organization
Superior communication skills, including listening, clear writing and presentation of information and diplomacy in representing the organization's interests to key constituencies (such as with Boards, legislators and other external stakeholders)
Ability to empower and motivate others
Ability to understand, respect and enable diverse viewpoints and approaches to achieving organizational goals
Capacity to engage in thoughtful discussion and shared responsibility for envisioning and implementing organizational change
An open, team-oriented and collegial leadership and management style
Commitment to operational excellence
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSUSTANDARD 576-055-0000 et seq. Incumbents are required to self-report convictions. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.
Additional Salary Information: Salary is commensurate with education and experience.
Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon?s natural wonders.Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state?s Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon?s leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State?s impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension offic...es, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon State has a presence in every one of Oregon?s 36 counties, with a statewide economic footprint of $2.06 billion.Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology.Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visithttp://www.ohsu.edu/xd/about/index.cfm.The 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.