The Scientific Program Manager is responsible for providing high-quality, cutting-edge and relevant programming that increases member value and profitability. In this role, the Manager is primarily responsible for managing, and innovating in-person educational programs such as short courses and the scientific sessions at the IFT Annual Event. The Program Manager will oversee the implementation of the educational content strategy as it pertains to in-person educational programming and will be proactive, collaborative, resourceful, detailed-oriented and instrumental in leveraging operations efficiencies wherever possible.
KLE Program Development
Proactively manage in-person scientific programs and oversee their successful operation
Educational sessions with individual presentations (approx. 100 sessions; each session has on average 3-4 presenters)
Short courses held at IFT Headquarters and pre-annual event (approx. 15 courses)
Contribute to the department strategic planning process and support the execution of the annual department plan
Partner as needed with cross-functional staff and volunteer teams to develop scientific programming associated with the annual event and short courses
Conduct research and competitive analyses for developing, marketing and growing assigned programming
Serve as staff liaison and support relationship with Phi Tau Sigma and manage student awards ceremony
Manage student research competitions
Actively participate in IFT and KLE staff meetings and planning sessions, partner with KLE team to share education industry trends, products, and services
Oversee the operation of short courses and scientific sessions for the annual event
Manage the development and implementation of online program development tools and processes (Planstone, mobile app, online session planner, presentation management)
Volunteer and Vendor Management
Manage, train and oversee relationships with volunteers, leaders, presenters, external vendors, assigned student monitors and temporary staff as needed
Support volunteer reviewers and subject matter experts (AMSPAP) on the development of the annual event educational program
Recruit new speakers and instructors and manage instructor rosters
Manage the vendor agreements and ensure adherence to contracting guidelines (Intellectual property, GDPR)
Develop and implement financially viable business plans and budgets for assigned programs (i.e. Annual Meeting Scientific Program, Short Courses)
Create and manage budgets related to assigned programming
Collaborate with the marketing team to ensure assigned programs are effectively and creatively marketed on time, and within allotted budget
Supervise Coordinator, Scientific Programs; directs their work, maintains management of their performance while serving as a mentor and aid in their professional development
This is not meant to be a complete or comprehensive list as responsibilities may change; other duties, responsibilities and activities may be assigned at any time.
Bachelor’s Degree in Education, Communications, Food Science, Nutrition, Chemistry, Business Management, Education or related area; Master’s degree preferred
Minimum three years progressive experience developing and managing adult continuing education programs
Demonstrated leadership in non-profit environments
Demonstrated skills in establishing effective relationships with volunteer leaders
Proven successes in managing a variety of strategic assignments simultaneously while maintaining strict attention to detail
Experience writing and reviewing marketing materials for continuing education programs
Superior written and communication, including editing and proofing
Relationship builder, excellent volunteer management and customer service
Anticipate challenges and address conflicts with tact and diplomacy
Ability to work independently and lead
Demonstrate a commitment to follow-through; results orientation
Excellent computer skills including database management
Strong attention to detail
Manager Skill Requirements
Manage projects, processes, and/or people to accomplish personal, departmental, and organizational goals
Improve customer service experience, create engaged customers and take ownership of customer issues and follow problems through resolution
Display team player mentality; maintain collaborative relationships within and across departments
Display a proactive spirit; continuously offer solutions to challenges/issues and provide suggestions for improvement
Reason effectively and come to logical conclusions as one type of analysis for problem solving
Support IFT financial and budgetary standards through appropriate use of resources
Travel 5% domestically, including the ability to occasionally attend evening, weekend and overnight meetings
Sitting for extended periods of time and may involve walking or standing for brief periods of time.
Ability to exert up to 10 lbs. of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body.
Use of hands and fingers to operate a computer keyboard, mouse, and handling of other office equipment
Specific vision abilities required by this job include close vision requirements due to computer work
About Institute of Food Technologists
Since 1939, IFT has been advancing the science of food and its application across the global food system by creating a dynamic forum where individuals from more than 90 countries can collaborate, learn, and grow, transforming scientific knowledge into innovative solutions for the benefit of people around the world.
Members are at the heart of all we do. We help them enhance their careers and make greater contributions to their organizations. Through forums such as the world’s largest annual food science event, publications such as Food Technology magazine, and other unique resources, we enable them to enhance their knowledge and expand their professional connections, both domestically and abroad. We help highlight the impact and important societal contributions made by professionals involved the science of food and attract the brightest minds to the profession from related disciplines. And we support the contribution of evidence-based science to the public dialogue on food issues.
Together, we are creating a world where science and innovation are universally viewed as essential to a safe, nutritious, and sustainable food supply for everyone. As a scientific society with vision, IFT is feeding the minds that feed the world.