SUMMARY: This position oversees all functions of the Business Office including accounting, financial reporting, cash management, investment oversight, the preparation of consolidated program budgets and the annual Agency budget, together with assisting in the contract application process and reporting. The position is the chief financial spokesperson for the organization on all strategic matters as they relate to budget management, cost benefit analyses, forecasting needs, and budgetary information in support of securing of new funding.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Oversee the Agency accounting functions.
Update and continuously maintain the Agency’s Financial Policies and Procedures Manual, and create Business Office procedures that ensure that the Agency and the Business Office comply with the Agency’s Financial Policies and Procedures Manual.
Ensure a disaster recovery plan is in place and review the plan annually to ensure it remains viable.
Budgeting & Fiscal Management
Lead the development of the annual budget in collaboration with the Executive Director, and presenting the Agency budget for review by the Finance/Audit Committee and approval by the Agency’s Board of Directors.
Lead the ongoing management of the Agency’s financial performance throughout the fiscal year in collaboration with the Executive Director, guiding and working with the Senior Leadership team to review performance against budget on a monthly basis and make adjustments when needed.
Lead the planning process for capital and extraordinary expenses.
Ensure that fiscal contingency plans are in place.
Ensure that cash flow is managed successfully, including adequate cash reserves and/or cash contingency plans (e.g., line of credit), and the timely preparation of cash forecasts for senior leadership and Finance Committee.
Oversee the work of the Controller to work collaboratively with Program Directors and the Development Department in managing private, foundation, and government grants, including the development of budgets for grant applications, the management of allocations and required financial reporting, and the process for submitting timely and accurate vouchers as required.
In consultation with the Executive Director, create monthly annotated financial operating reports based on the annual budget that show the Agency’s position as related to budget and prior year for the month and YTD, as appropriate, and create program reports that show the consolidated financial position of the Agency’s programs.
Oversee all routine and extraordinary financial reporting, including monthly financial statements, regular balance sheets and cash flow reports, grant-specific financial reports, and other reports as needed.
Ensure that the annual audit and required tax returns are scheduled and completed in a timely way each year.
Facilitate the reporting of the audit results and required tax returns to the Finance/Audit Committee and the Board of Directors.
Serve as the staff liaison to the Finance/Audit Committee, supporting the Committee Chair and all Committee members in their fiduciary oversight responsibilities.
Provide monthly financial reports that fully inform Committee members of the overall financial health of the organization, including information on financial performance compared to budget, receivables, cash flow, investments, debt, and any critical financial issues that could impact the Agency.
Prepare financial policies and procedures as needed for committee review and approval.
Prepare and distribute relevant materials to the Committee at least 5 days before each meeting, respond promptly to questions and requests from Committee members, and produce and maintain timely minutes of all meetings.
Support the Board of Directors in their fiduciary oversight responsibilities:
Provide monthly financial reports that fully inform Board members of the overall financial health of the organization, including information on financial performance compared to budget, receivables, cash flow, investments, debt, and any critical financial issues that could impact the Agency.
Attend all Board meetings and support the Finance/Audit Committee Chair in preparing and delivering reports at Board meetings, including discussion of any critical financial issues.
Respond promptly to all questions and requests from Board members.
Collaborate with the Executive Director in the orientation of new Board members to the finances and accounting of the agency.
Serves as a collaborative member of the Agency’s Senior Leadership Team.
Performs other tasks as assigned by the Executive Director.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
EDUCATION and EXPERIENCE:
MBA or CPA preferred; Bachelor’s degree in Accounting or Finance with at least five years of nonprofit accounting and finance experience required. Experience must include the following: familiarity with government contracts, vouchering, and reporting; familiarity with nonprofit accounting and fund software; and experience with standard accounting practices for nonprofits.
Knowledge of nonprofit accounting in accordance with U.S. Generally Accepted Accounting Principles, OMB Circulars A-133, A-110 and A-122, TANF program regulations and compliance requirements, and appropriate Code of Federal Regulations sections.
Experience managing, coaching, and training staff.
Strong written and verbal communication skills and demonstrated ability to work collaboratively with others.