The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.
Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.
Founded in 2000, the National Crime Victim Law Institute (NCVLI) is a 501(c)(3) nonprofit educational and legal institute located at Lewis & Clark Law School in downtown Portland offices. NCVLI’s mission is to actively promote balance and fairness in the justice system through crime victim centered legal advocacy, education, and resource sharing. We promote crime victims’ rights in criminal, civil, military and administrative justice systems nationwide through litigation (in the form of amicus curiae, occasional direct representation, and legal technical assistance); education through publications and trainings (both in-person and technology-assisted); and public policy development. NCVLI is funded primarily by federal grants and this is a partially grant funded position, the continuation of which is dependent upon renewal of funding. For more information about NCVLI, visit the website: www.ncvli.org.
What You'll Do
Manages accounting and financial reporting systems, ensuring compliance with standards established by the Financial Accounting Standards Board (FASB) and the Governmental Accounting Standards Board (GASB) applicable to nonprofit entities, Generally Accepted Accounting Principles (GAAP) and agency fiscal policies and procedures.
Maintains day-to-day accounting operations to ensure accurate and complete entry of all NCVLI financial transactions.
Oversees all journal entries, account reconciliations, and regular reconciliation of NCVLI accounting to Lewis & Clark College records.
Implements and monitor the month, quarter and year-end closeout accounting schedules.
Prepares all financial statements, including Statement of Financial Position, Statement of Activities, Statement of Cash Flows, and Statement of Functional Expenses, for presentation to NCVLI Executive Director and the Finance Committee of the Board of Directors.
Produces fiscal activity reports for individual programs on an as-needed basis.
Prepares annual audits of the financial statements, internal accounting controls, schedule of expenditures of federal awards.
Assists in preparing and filing of the required tax information returns.
Works with Executive Director and Director of Administration and Operations to prepare all organizational budgets and accompanying financial narratives.
Analyzes revenue and expense accounts to identify trends and variances to prior year budgets.
Forecasts anticipated spending to inform creation of annual organization budget.
Works with Executive Director and Director of Operations to budget for new funding proposals and review budgets upon receipt of corresponding new contract/grant agreements.
Monitors budget performance to inform billings and drawdowns.
Manages budget revisions, grant adjustment notifications and budget modifications as necessary and in accordance with funder regulations and agency policies, including adjusting in Sage/Peachtree accounting system.
Recommends modifications to staffing allocations or change in spending to adhere to budget timelines.
Maintains primary grant, subgrantee and trainer contract files including original documents.
Compiles schedule of contract reporting deadlines to ensure timely preparation and submission of information by the organization and from trainers and subgrantees.
Ensures accuracy of contract budget entered into Sage/Peachtree accounting system.
Verifies expenses coded to specific contracts are correct and allowable.
Coordinates with staff overseeing grant contracts as needed to ensure accuracy and compliance.
Reviews budget and expenditures on a monthly basis with project leads.
Submits monthly/quarterly invoices for all billing contracts.
Processes all invoices and requests for reimbursement from staff and contractors.
Records all billings and accounts receivable invoices in Sage/Peachtree accounting system.
Reconciles all accounts receivable accounts at month-end.
Works closely with all staff to advance NCVLI’s mission and ensure all projects are programmatically sound, well-managed, timely implemented and enhance the rights of diverse victim populations, including those who have been historically under- or unserved.
Collaborates with organizational leadership to ensure effective financial/accounting policies, processes and internal controls as the organization continues to grow and evolve.
Assists in preparation for and production of NCVLI’s fundraising efforts and organizational events.
Others duties as assigned by Executive Director or Director of Administration and Operations.
Ability to honor and work with all identities and individuals, particularly those who are underrepresented in the country and/or at Lewis & Clark College.
A four-year degree in accounting, finance, business administration or related field.
Three (3) years of experience in working in financial accounting and budget control, including bookkeeping and general ledger responsibilities.
Demonstrated strong working knowledge of generally accepted accounting principles (GAAP).
Experienced managing financial aspects of Federal, State, County, City and/or other jurisdictions’ contracts and grants.
Skilled at reading, analyzing and applying complex government regulations and policies.
Experienced with unique aspects of nonprofit and government accounting, grant accounting and budgeting principles and procedures.
Advanced knowledge of fiscal record keeping procedures, developing and revising fiscal control systems, adhering to reporting requirements, and applying budgetary control techniques.
Experienced at preparing, monitoring, analyzing, and revising multiple-funded program budgets.
Excels at analyzing cost allocations for shared tasks over multiple programs.
Detailed oriented accounting professional with proven organizational skills to maintain, prepare and submit a variety of reports with attention to detail within deadlines in a fast-paced environment.
Skilled at effectively presenting financial information and fielding questions from Board, staff and funders.
Competent with complex accounting systems and Windows, Word and Excel (with working familiarity of Visual Basic and pivot tables).
Experienced working with or in diverse communities.
Demonstrated ability to work as part of a team to advance organizational mission and voice and to perform variety of duties as needed in organization.
Nice to Haves
CPA licensure or advanced business degree (JD, MiF; MSF; MBA) preferred.
At least eight (8) years of work experience in related fields of financial accounting and budget control (experience specifically with federal contracts and/or grants preferred).
Familiarity and/or experience with Sage/Peachtree Accounting system
Working knowledge of OMB Circulars A-110, A-122 and A-133.
Experience in team/group development and process and program evaluation.
Experience working in the nonprofit sector.
37.5 hours per week
Benefits Eligible - Yes
Commensurate upon experience
The job works primarily at a desk or is otherwise involved in activities requiring little lifting, climbing or working in tiring positions
Please upload your cover letter on the My Experience screen in the resume section.
The College explicitly acknowledges and affirms its conviction that diversity with respect to race, ethnicity, national origin, socio-economic background, religious orientation or spirituality, physical or sensory disability, gender, and sexual orientation on the Lewis & Clark campus provides an educational benefit for all students that can be realized only if students and education professionals from diverse backgrounds are present in significant numbers within our learning community. In creating and sustaining such a community, we engage, to the extent possible, in practices that will ensure a high degree of diversity on our campus, simultaneously meeting the highest standards of academic excellence of which we are capable.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.
Eligibility to Work
In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.
About Lewis & Clark College
Lewis and Clark is a private institution with a public conscience, a residential campus with global reach. Students and faculty throughout all three of Lewis & Clark’s schools—the College of Arts and Sciences, the Graduate School of Education and Counseling, and the Law School—pursue new ways of knowing by combining classic liberal learning with pioneering collaboration. Located in Portland, Oregon, the student experience is enhanced by the inspiring beauty of the college's natural setting on 137 wooded acres in Portland’s southwest hills.