Job Requisition Number: 25831. The Blum Center enables interdisciplinary problem-solving aimed at poverty alleviation and social impact, operating on the notion that a world-class, public university must be a force for tackling the urgent problems in the world. Since its founding in 2006, the Blum Center’s mission has been to train people, support big ideas and enable solutions. To that end, the Center has sourced hundreds of innovations, and supported thousands of problem-solvers who have gone on to launch nonprofits, for-profits, and cross-sector partnerships that are scaling solutions across the globe. Our flagship programs are: Big Ideas@Berkeley, The Global Poverty and Practice Undergraduate Minor, The Development Impact Lab, The Development Engineering Graduate Minor. Headquartered at UC Berkeley, we have Centers at all other UC campuses. The Administrative Officer (AO2) will act as a central point of contact and as an administrative resource in support of the Senior Leadership team in accordance with the objectives of the BLUM Center’s program(s). The incumbent will provide executive level support to the Senior Leadership by exercising day-to-day management techniques to ensure compliance with BLUM guidelines and the program budget. The incumbent will also provide back-up to the AO3 that supports the Faculty Director as needed.
60% PROGRAM ADMINISTRATION:
•Performs advanced word processing and presentations using MS Office Suite and prepares reports, memos, letters and electronic mail communications. •Maintains online and hard copy filing systems. •Assists with official outreach and coordination of Funders and Sponsors. •Leads the development of all Blum Center Salesforce accounts including for the Global Poverty and Practice minor, Big Ideas Contest, and Designated Emphasis in Development Engineering (Dev Eng). •Oversees Salesforce administration, maintenance, troubleshooting and data migration tasks based on input from staff •Creates reports and dashboards to inform decision-making by program managers and senior leadership •Proactively improves and customizes Salesforce to suit the Blum Center’s diverse needs. •Directly inputs and manages content provided by Senior Leadership team into publishing software platforms such as MailChimp, WordPress, LucidPress. •Manages workflow and analytics of publishing software platforms such as MailChimp, WordPress, and Lucid Press. •Provide back-up to the AO3 that supports the Faculty Director as needed.
Reporting – •Coordinates and compiles the submission of Adhoc reports that are required by BLUM senior leadership. Reports may include annual project and financial reports, and other materials required by sponsors, or collaborators.
40% EVENT AND MEETING MANAGEMENT:
•Coordinates and schedules visits by potential collaborators, including finding accommodations and meeting logistics. •Plans and administers all logistics for special events such as conferences, seminars, and workshops. Coordinates on-site and off-site meetings, workshops, and conferences. Included in this are Big Ideas, Global Poverty & Practice, Development Engineering, and other events conceptualized by senior leadership. •Coordinates, plans and executes all research conferences; off-site as well as on-site research retreats, conferences, seminars and workshops. •Independently develops and implements protocols for regular meetings and conferences on an on-going basis. •Provides assistance to BLUM leadership for meetings and conferences including making reservations, sending invitations, maintaining attendee lists, compiling Curriculum Vitae, photocopying, printing and distributing communications or meeting materials; arranging catering, making travel and parking reservations, and processing invoices and reimbursements. •Maintains databases and spreadsheets. •Prepares and oversee travel expense reimbursement, ensuring that travel reimbursement requests are submitted in compliance with UC and BLUM policy and in conformance with standard procedures for BLUM. Coordinates and provides travel assistance to BLUM visiting Faculty. •Confirms meeting attendees and prepares relevant materials, including agenda and background materials, and as needed, documents meetings by producing and disseminating meeting minutes to all attendees. •Monitors daily travel, entertainment and BearBuy approval.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.