The Department Administrator is responsible for providing administrative support to the Graduate Studies Department Chairs and faculty. The Department Administrator reports to the Coordinator of Graduate Studies.
Position Accountabilities and Essential Functions
Perform administrative tasks in support of Department Chairs and adjunct faculty of the graduate programs;
Serve as liaison among the Department Chairs, faculty, students, and administration;
Assist in the hiring process of adjunct faculty;
Assist the Chairs with the preparation and management of the departmental budget;
Schedule courses and assign rooms;
Assist in various projects including exhibits, special programs and other activities related to the department;
Organize and maintain administrative records including budgetary information (travel expenses, purchasing materials, work study time sheets, etc.) and student records (including reviewing scores and scholarship related matters);
Arrange logistics for faculty, student and guest travel;
Assist with student submissions for design competitions;
Support administrative needs for Thesis courses, including the archiving of supporting documents, Advisory Meetings and Advisory Reviews;
Coordinate departmental purchasing of supplies and materials;
Recruit, train, schedule and supervise work study students;
Coordinate the maintenance of the department digital visual archive;
Collaborate with Department Coordinator to arrange visiting faculty and other VIP visits;
Additional departmental duties as required or directed by Coordinator of Graduate Studies.
Qualifications and Experience
Associate’s degree or higher in a related area required or equivalent work experience. Bachelor’s degree preferred;
Experience as an administrative assistant in either business or academia;
Demonstrated ability to pay strict attention to detail with excellent problem solving and organizational skills;
Excellent writing and computer skills (proficiency in Microsoft Office software is essential);
Excellent organizational and interpersonal communication skills;
Maturity to manage confidential student and faculty matters, and the flexibility to work in a highly diverse team of talented and creative people;
Must be energetic, enthusiastic, proactive, self-motivated and capable of working in a fast-paced environment;
Knowledge in image management software, including Adobe Photoshop preferred;
Ability to relate effectively to diverse ethnic groups and to students of all ages.
College for Creative Studies is a nonprofit institution; it is one of the leading art and design colleges in the world. CCS is ranked by LinkedIn as a top three design school in the US and the best in the Midwest, based on alumni success. CCS has state-of-the-art facilities to support the complete range of creative production, from traditional art forms such as painting, glassblowing, foundry, and printmaking, to the most contemporary systems, including the latest digital imaging technology and extensive rapid prototyping output tools. The College currently enrolls more than 1,400 undergraduate and graduate students. It offers a Bachelor of Fine Arts in eleven majors and it also offers the Master of Fine Arts degree in Color and Materials Design, Interaction Design, Interdisciplinary Design, and Transportation Design. These programs are based in a unique and dynamic interdisciplinary environment that provides students with the ideal educational setting. The success of our alumni validates the quality of our programs.
About Graduate Studies
Graduate Studies at College for Creative Studies educates students to be tomorrow’s leaders and innovators and prepare them for sustainable careers in the face of a dynamic and unpredictable future. It attracts an internationally diverse student body to study in cutting-edge, state-of-the art studio facilities, with access to advanced technological capabilities. Students learn how to apply innovative design methods and skills to their design processes through active industry collaboration in courses and thesis projects.
With its four Master of Fine Arts programs –Color & Materials Design, Integrated Design, Interaction Design, and Transportation Design, the division serves as a forum to bring creative minds together in an interdisciplinary, collaborative environment to explore the social and commercial implications of emerging technologies in the fields of art and design. CCS Graduate Studies is well positioned for continued growth in enrollment and areas of studies, and to become an institution that leads industry and society.
Applicants are encouraged to apply immediately. The search will close when a suitable candidate is hired. Priority will be given to those who apply by October 19, 2018. Interested candidates should submit the following in PDF format: Resume and a letter of application should be submitted to: firstname.lastname@example.org
The College for Creative Studies is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.
About College for Creative Studies
College for Creative Studies is a nonprofit institution; it is one of the leading art and design colleges in the world. CCS is ranked by LinkedIn as a top three design school in the US and the best in the Midwest, based on alumni success. CCS has state-of-the-art facilities to support the complete range of creative production, from traditional art forms such as painting, glassblowing, foundry, and printmaking, to the most contemporary systems, including the latest digital imaging technology and extensive rapid prototyping output tools. The College currently enrolls more than 1,400 undergraduate and graduate students. It offers a Bachelor of Fine Arts in 13 majors: Advertising Copywriting, Advertising Design, Crafts, Entertainment Arts, Art Education, Fashion Accessories Design, Fine Arts, Graphic Design, Illustration, Interior Design, Photography, Product Design, and Transportation Design. It also offers a Master of Fine Arts in four majors: Color and Materials Design, Interaction Design, Integrated Design, and Transportation Design.