International Dairy Deli Bakery Association (IDDBA)
October 4, 2018
Wage: Based Upon Qualification
Full Time - Entry Level
4 Year Degree
International Dairy Deli Bakery Association (IDDBA) has an immediate need in our Madison, WI office for a capable entry level Meeting Planner to provide tactical and logistical oversight of IDDBA events, enhancing their overall value and creating memorable experiences. This position works in conjunction with the Senior Meeting Planner and reports to the Meetings Director.
IDDBA is a nonprofit trade association for food retailers, manufacturers, wholesalers, brokers, distributors, and other industry professionals. Our mission is to expand our leadership role in promoting the growth and development of dairy, deli, and bakery sales in the food industry.
Essential Duties and Responsibilities include but are not limited to the following:
Day-to-day liaison between Meetings Department and Assistant to CEO
Facilitate cross-department functions related to Board of Director meetings
Manage Board of Directors Meetings (currently two annually); prepares hotel resumes and function specifications
Create menus and manage Food & Beverage needs during annual event
Coordinate and oversee four off-site events ranging from 6-125 people
Oversee meetings department signage needs from inception, proofing and on-site placement
Coordinate the travel booking process with IDDBA’s official travel agency
Provide administrative support services to Meetings Director
Liaison with transportation company on all aspects of implementation of hotel shuttle services
Maintain department statistics including convention center costs and concessions, transportation costs and hotels; works with other departments to capture their data to better plan for future years
Compile survey data for inclusion in the annual show summary
Bachelor’s degree, meeting planner degree or currently enrolled in a meeting planner degree program.
1-3 years of meeting planning experience with strong project and task management in meetings and events
Detail-oriented self-starter with extensive organizational skills and the ability to multi-task and be proactive
Knowledge of all elements of meeting logistics including: food and beverage, AV and transportation
Highly-motivated with excellent oral and written communication, organizational, multi-tasking, time management, conflict resolution, problem-solving and project management skills
Ability to structure, write and review RFPs for meeting logistics-related services
Tech / computer savvy; solid knowledge of Microsoft Suite (especially Excel and Word) and experience with CRM software
Ability to problem-solve, work independently and meet deadlines and budgets
Ability to work well under pressure, meet deadlines and manage multiple projects without losing effectiveness or reducing quality
Physical requirements: ability to lift 50 pounds, sitting, excessive standing and walking, travel by plane, travel by car or bus (up to 10 hours)
Additional Salary Information: Work Days/Hours: 8:00am-4:30pm Monday-Friday with Occasional Weekends
Travel: Approximately 20-30 Days of Travel Per Year
Benefits: Vacation, Sick Leave, Paid Holidays, Health Insurance, Dental Insurance, Life Insurance, Short and Long-Term Disability Insurance, Retirement, and Exercise/Workout Room
Interested? Do you think that you might be a good fit? Send your cover letter, resume and salary history to Nicolle Schmit at email@example.com.
About International Dairy Deli Bakery Association (IDDBA)
The International Dairy Deli Bakery Association (IDDBA) is a nonprofit trade association for food retailers, manufacturers, wholesalers, brokers, distributors, and other industry professionals. Our membership includes over 1,700 companies ranging from small independents to the world's largest corporations. IDDBA helps its members enhance their economic position by providing opportunities for professional dialogue, education, exchange of industry data and selling opportunities.
IDDBA produces top industry trends reports and original research, and develops training programs on marketing, merchandising, management and operations, food safety, and customer service. The IDDBA show is a vital networking event for the industry, featuring the finest in dairy, deli and bakery. The annual tradeshow attracts over 11,000 registrants, includes over 1,800 exhibit booths, and features distinguished and internationally-recognized speakers such as business leaders, key policy makers, former presidents, celebrity chefs, and star athletes.