Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.
PROGRAM ASSISTANT II , PKG Public Service Center , to perform a variety of administrative duties. Will greet and assist visitors to the center's office space; use in-depth understanding of PKG and other MIT programs/resources to respond to inquiries; maintain the center calendar and inform staff of upcoming events/opportunities; assist with maintaining records, databases, and lists, including QuickBase apps; provide general administrative support, including telephone reception, conference room scheduling, and troubleshooting technology issues; serve as primary financial administrator and liaison to OVC financial services staff; process a range of financial transactions (e.g., requisitions, invoices, journal vouchers, requests for payment/reimbursement); stay current on Institute financial policies and procedures; schedule meetings and logistics for visitors and serve as PKG liaison to external speakers, guests, and partner agencies; ensure that informational and promotional materials are readily available and up-to-date; coordinate with the community engagement administrator to manage volunteer sign-ups and assignments for MIT volunteers and program participants; and provide basic advising and referrals to students who participate in PKG programs as well as other students who seek support.
REQUIRED : at least three years' events support, administrative, or related experience in relevant sector such as higher education, nonprofit, or international education; attention to detail; excellent organizational, interpersonal, and verbal and written communication skills; ability to prioritize/manage/track multiple priorities, meet quick deadlines, proactively determine needed actions, and adapt to rapidly changing priorities; collaborative work style; discretion with confidential information; MS Office proficiency; and demonstrated ability to use and proactively learn and adapt to new software/systems, including SAP and social media platforms (Facebook, Twitter, etc.). Bachelor's degree and MIT or relevant higher education experience preferred. Job #16500-5
Salary range: $23 - 25.00/hour
Must be able to meet a flexible work schedule, including some evenings and/or weekends.
Internal Number: 16500
About Massachusetts Institute of Technology (MIT)
The mission of MIT is to advance knowledge and educate students in science, technology and other areas of scholarship that will best serve the nation and the world in the 21st century whether the focus is cancer, energy, economics or literature