The Development and Communications Associate position reports to the Chief Development Officer and is responsible for the administration and implementation of fund development strategies within Instituto’s Development Department, including but not limited to database management related to all fund development activities; event planning and implementation; donor cultivation; implementation of marketing and communications strategies; creation of media calendar; prospect research; and other administrative duties as assigned. Additionally, the Associate must have the capacity to incorporate relationship cultivation and stewardship strategies into their work with internal and external partners, utilizing professional communication skills to articulate Instituto’s mission accurately in person, via phone, and in writing.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Manages data, grant and gift entry into department relational database;
Supports multiple aspects of fund development administration including donor prospect research and qualification, donor cultivation activities and communication, and gift acknowledgement processes;
Supports the execution of fundraising and donor cultivation events, including data entry and ticket processing, auction procurement, coordination with outside vendors, donors and board members, and provides on-site event support;
Assists in maintaining grant calendar with the grant writer,
Researches donor prospects utilizing available resources such as the Donor’s Forum and maintains electronic donor files;
Manages in-kind donation efforts, including inquiries, qualification and disbursement
Implements marketing and communications strategies as directed
Works with CDO on the output of all communications and maintains Instituto’s branding standards
Manages publication development, website maintenance and social media campaign implementation as needed and directed;
Manage the purchase of all corporate marketing items, including banners, signage and “gifts”. Build relationships with 3rd party vendors and solicit competitive bids.
Assist with the photography and videography of events and develop a sharing mechanism and archive.
Attends workshops, and other skill-building activities as appropriate;
Attends relevant committee and community meetings, representing Instituto to the public;
Participates in team meetings and other staff meetings as needed;
Supports the work of the Development Department;
Additional duties as assigned.
• Bachelor’s degree in Non-Profit Management, Political Science, Communications, English, or related field • 2 years of prior office and project management experiences, non-profit and development experience preferred • Database management experience, Rasier’s Edge, Auction Maestro, or other donor database preferred • Proven professional writing, communication and relationship development skills • Exceptionally detailed-oriented • Knowledge of grant submission and gift entry processes • Experience with event coordination and support • Ability to juggle multiple high priority projects in a fast-paced environment • Able to function both independently and as a member of a team • Pro-active problem solving skills • Demonstrated cultural and economic sensitivity • Able to occasionally work long hours, including some evening and weekends as necessary • Proficient with Microsoft Office applications
About Instituto del Progreso Latino (Instituto)
Instituto del Progreso Latino is a community organization whose mission is to contribute to the fullest development of Latino(a) immigrants and their families through education, training and employment that fosters participation in the changing U.S. society while preserving cultural identity and dignity. Founded in 1977 to help Latino’s learn basic skills, pass the civil service exam and obtain higher paying post office jobs, Instituto has grown to a flourishing educational center serving over 14,000 Chicago families per year.