The Program Specialist is responsible for operational processes related to contract and grant-funded training programs, contracts and grants for training for private businesses, nonprofit organizations and governmental organizations.
The Program Specialist works closely with customized training staff to create and maintain processes related to the sale of customized training and the management of grants and will focus on the largest projects/contracts that require substantial monitoring and service. This individual will ensure that contracts, service agreements, hiring agreements, course materials, classroom assignments, and all related information are prepared in order to provide training services to specific clients. The Coordinator will also manage correspondence, databases/CRM, reporting functions, and financial reconciliation related to training services. Additionally, this position will work closely with academic affairs in coordinating credit instructions through customized training contracts. This will include ensuring correct processing of applications, monitoring registrations, and coordinating with the registration office.
This position must manage many operational processes in a busy and fast-paced environment, utilize multiple databases to manage various activities, use the Microsoft Office suite and Adobe products with great proficiency, and be a highly organized self-starter who identifies creative ways to solve problems and improve productivity and efficiency.
Specific duties include:
Assists Customized Training Representatives in the development and delivery of major projects
Manage the all administrative (non-sales related) tasks of assigned programs
In collaboration with staff, prepares course schedule document for publication and delivery
NOTE: Must be able to travel between campuses and to off-site locations.
PLEASE NOTE: To be qualified for this position, you must meet all of the following Minimum Qualifications. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below.
2 year degree in business (management, marketing, event management) or related field
2 years of experience managing projects or educational programs
Skills necessary to organize meetings with professional associations, community groups, partnering businesses, and individuals
Proficiency in common office software, particularly MS Excel to create and maintain spreadsheets
Customer service orientation
Previous experience in continuing education and customized training or Minnesota State Colleges & Universities
Experience with market research or data analysis
Process improvement and project management skills and experience
Founded in 1972, Hennepin Technical College is the largest technical college in Minnesota. With campuses in Brooklyn Park and Eden Prairie, Hennepin Technical College has a diverse student population of nearly 20,000 and offers degree and non-degree coursework in over 45 programs. Achieving a 98% job placement rate within its network of industry partners, Hennepin Technical College prepares students for in-demand and high-paying employment opportunities Hennepin Technical College is a member of Minnesota State, which includes 30 community and technical colleges and seven state universities serving approximately 400,000 students. It is the fourth-largest system of two-year colleges and four-year universities in the United States.
To apply for this position, applicants must submit their application/resume through the Minnesota Management & Budget (MMB) Employment website: https://mn.gov/mmb/careers/ . Search for Job ID 26011 to view and apply for this vacancy. Mailed applications will not be accepted.
Vehicle Notice: NOTICE : In accordance with the Minnesota State Colleges & Universities (Minnesota State) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check. Institution: HENNEPIN TECHNICAL COLLEGE Eeo Notice: Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. All applicants must be able to lawfully accept employment in the United States at the time of employment. For TTY, call Minnesota Relay Service at 7-1-1- or 1-800-627-3529.
Internal Number: 17351
About Hennepin Technical College
Hennepin Technical College with campuses in Brooklyn Park and Eden Prairie is a member of the Minnesota State Colleges and Universities system. The college is strategically positioned to meet the economic and workforce development needs of business and industry throughout Minnesota. HTC faculty and staff are committed to preparing students to be successful in obtaining the education and skills that can result in employment and a career. Curriculum is industry validated and delivered in an environment that emulates the work setting. Students receive a well-rounded educational experience that gives them the skills and ability to secure the first job in their career as well as to advance in their career.