Do you have at least 3 years of experience in a fast-paced, team-oriented, deadline-driven professional environment?
Do you have 3 years of related meeting management experience?
Do you possess the proven ability to simultaneously manage several complex projects at one time?
We are currently in search of a Meeting Planner for an Association. The position is based in Northern Chicagoland. This is a full-time, permanent position.
ORGANIZATION TYPE: Association
LOCATION: Northern Chicagoland
POSITION TITLE: Meeting Planner
DURATION: Full-Time, Permanent
Is This Your Dream Job?
The Meeting Planner is responsible for guiding a staff team to achieve results aligned with the organization’s business strategy. Logistical lead for a major meeting and works on various events at the Annual Meeting. Liaison to various vendors and contacts to execute quality requirements, while maintain sound fiscal practices. This position manages projects and work flow within a cyclical timeframe.
Our client is a member-driven, international association of business professionals.
Health, Dental and Vision Insurance
401k with employer match
Vacation, PTO and Sick time
Several other additional benefits included
Our Ideal Candidate:
Will possess at least 3-5 years of experience in a fast-paced, team-oriented, deadline-driven professional environment, required
Minimum 3-5 years of related meetings logistics experience required
Must be highly organized, pays attention to details, and provides good follow-up.
Must demonstrated project management and oversight abilities.
Must possess the proven ability to simultaneously manage several complex projects
Ability to respond positively and creatively to new challenges and responsibilities as they arise
Is computer savvy and/or is willing to embrace, learn and use technology
Must be proficient with basic computer programming, including the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Must have the ability to travel domestically and internationally up to 25% required
How You Will Spend Your Day:
Oversee coordination of all meeting logistics and vendor contract negotiations.
Leads team meetings and develops agendas.
Manages General and VIP Housing Block
Responsible for management collateral for meeting
Coordination of spec book & electronic spec book
Manages site selection and RFP process for future Meeting sites.
Manage contract review process when multiple contracts are in process.
Reviews contracts for Convention Centers and hotels for future meetings and conferences as required.
Manage contract review process that have been assigned to other Planners to ensure that deadlines are met.
Manages the budget preparation of documents with various departmental staff.
Works closely with Meeting Services Director to submit a balanced budget to the Director of Finance.
Works closely with Meeting Services Director throughout cycle to track “wish list” items, recommendation approvals, account adjustments and final actual costs.
Create Crisis Management manual and distributes to all staff attending meeting and the Executive Committee.
We’d love to hear from you.
If this sounds like the job for you, we would love to help make that happen. Please submit a resume to firstname.lastname@example.org with “Meeting Planner” in the subject line.
Know a friend who would be a great fit? Feel free to send us their resume as well.
Is this position not a great fit?
For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.
Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.
About Careers In Nonprofits
Careers In Nonprofits is built on the idea that great people want to work with great causes. There are many talented candidates who have a passion for working with nonprofits but not many resources focused on nonprofit careers. We connect the best people with the best causes. Our team of nonprofit career professionals has years of experience matching candidates with nonprofit organizations. Serving Chicago and Washington, DC, we have extensive networks of connections and strategic partnerships with nonprofit organizations.