University Controller & Director of Fiscal Affairs
California Maritime Academy
August 9, 2018
University Controller & Director of Fiscal Affairs California State University Maritime Academy
Job Bulletin Number: 103136
Classification: Administrator III
Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP.
Bargaining Unit: M80
Pay Plan: 12 month
Salary Range: Commensurate with education and experience of the individual selected.
Benefits: Premium benefit package includes outstanding health, dental and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information.
Department: Financial Operations
Pre-Employment Conditions: Background including fingerprinting
Closing Date: Open until filled. A review of applications will begin Wednesday, August 29 and the review period may end at any time thereafter.
ABOUT THE CALIFORNIA STATE UNIVERSITY MARITIME ACADEMY: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on a scenic waterfront site in Vallejo, the campus serves a student population of approximately 1100 undergraduates and 50 graduate students. The campus currently offers undergraduate degrees in Mechanical Engineering, Facilities Engineering Technology, Marine Engineering Technology, Marine Transportation, Global and Maritime Studies, and Business Administration. A master's degree in Transportation and Engineering Management is offered as well as a number of extended learning programs and courses.
Position Summary: Reporting to the Vice President and CFO, Administration and Finance, the University Controller & Director of Fiscal Affairs is a strategic thought-partner in the financial administration of California State University Maritime Academy and it's Auxiliary Organizations (California Maritime Academy Foundation, Inc. and The Associated Students of California Maritime Academy, Inc.). The University Controller is a hands-on and participative leader who develops and directs an internal team that administers the University's and Auxiliary Organization's day-to-day finance, accounting, business operations and related planning functions. The incumbent serves as the Chief Accounting Officer and directs the accounting and fiscal reporting of the University and its Auxiliary Organizations.
The incumbent participates in all aspects of institution-wide planning in support of the mission and goals of California State University Maritime Academy and plays a critical role in partnering with the University's executive and senior leadership teams in strategic decision-making and operations. The incumbent will also actively engage in California State University system-wide and other higher education initiatives and committees. The incumbent maximizes and strengthens the internal capacity of a well-respected, high-impact higher education institution.
MAJOR RESPONSIBILITIES: Financial Management
Develop and maintain timely and accurate financial statements and reports appropriate for users and in accordance with generally accepted accounting principles (GAAP)
Develop, implement, and ensure compliance with internal financial and accounting policies and procedures
Ensure that all statutory requirements of the organization are met
Document and maintain complete and accurate supporting information for all financial transactions
Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash
Reconcile bank and investment accounts
Review monthly results and implement monthly variance reporting
Manage the cash flow and prepare cash flow forecasts in accordance with policy
Oversee the accounting and procurement functions including maintenance of the general ledger, accounts payable, and accounts receivable
Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation, policy and best practice
Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and appropriately disposed
Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all segments, and oversee all financial, project/program and grants accounting
Coordinate and lead periodic financial audit processes with internal and external auditors
Manage organizational cash flow and forecasting
Implement a robust financial management/reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements
Update and implement all necessary business policies and accounting practices; improve the division's overall policy and procedure manual
Effectively communicate and present critical financial matters to executive and senior leadership
Strategically structure the work of the unit to enhance effectiveness and efficiency
Manage talent of managerial subordinates to develop individuals and the group as a whole
Inspire performance through goal-setting, monitoring of goal achievement, and recognition of outcomes
Build a team through the development of a team environment, effective peer relationships, and advocacy with administrative authorities
Use and share information (oral, written, presentation style, technology, financial) with constituents using appropriate communication venues
Facilitate productive change in anticipation of, or response to, improved process, external circumstances, and strategic directives
Foster collaborative working environment
Project Management Accounting
Maintain financial records for each project in a manner that facilitates management reports
Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders
Provide accurate and timely reporting on the financial activity of individual projects
Advise on appropriate technology that meets the University's information requirements and financial resources
Evaluate the need for new technology to meet the University's financial data processing, control, security and reporting requirements
Partner with Administration and Finance cabinet members and other campus administrator and faculty colleagues regarding the University's administrative and operational processes, with a goal of continuously developing and improving systems
Work closely with and collaborate with the campus Auxiliary Organizations on their day-to-day financial and accounting business processes.
Evaluate and improve the University's information technology infrastructure, implementing new technologies to support key capabilities as required for future growth, and to support and drive key financial, accounting and reporting initiatives
Monitor all relevant legislation that impact the financial administration of the University and Auxiliary Organizations and implement accordingly
Ability to assure that assigned accounting reporting systems and procedures are in compliance with established administrative policies and procedures and acceptable accounting standards
Current CPA (Certified Public Accountant)
At least 7 years of progressive experience in accounting-related financial management
Extensive knowledge of Generally Accepted Accounting Principles (GAAP)
Demonstration of significant experience of final responsibility for the quality and content of all financial reporting, financial control, debt management, and audit coordination for an organization
Demonstrated in-depth knowledge of matters relating to accounting and finance, including government regulations and accepted internal financial control practices
Demonstrated knowledge and experience providing accounting and fiscal management leadership in a complex, decentralized organization
Familiarity of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements
Demonstrated knowledge of nonprofit fund accounting and institutionally related foundations
Demonstrated diplomatic leadership and interpersonal, communication and relationship building skills necessary to working proactively across the University, both horizontally and vertically
Demonstrated written and oral communication skills necessary to prepare and communicate clear and concise correspondence and reports to audiences at all levels of the organization, including the ability to translate financial concepts to programmatic and fundraising colleagues who do not necessarily have finance backgrounds
Ability and competence in implementing and managing automated financial systems including those involving electronic commerce; experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software
Proficient with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems
Demonstrated skill in the development of a team environment and the professional development of managerial subordinates; demonstrated commitment to training programs that maximize individual and organization goals across the organization including best practice financial activities
Ability to work with great autonomy and exercise independent judgment in the discharge of duties
Demonstrated personal qualities of integrity and credibility
Ability to value diversity of thought, backgrounds and perspectives
Ability to anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters
Skilled in utilizing data driven strategies at the institutional, division and unit levels to evaluate and assess financial, accounting and related programs and services, focusing on improvement
Masters' degree in Business Administration, Management, Accounting or related field
Direct experience working effectively within governmental, higher education/academic shared governance or 10 to 15 years of corporate or non-profit experience
A demonstrated, successful track record in grants management
Dedication to the mission of California State University Maritime Academy SPECIAL CONDITIONS:
PHYSICAL, MENTAL and ENVIRONMENTAL CONDITIONS: Mainly sitting with minimal walking and standing. Involves lifting of lightweight objects limited to 15 pounds.
BACKGROUND CHECK: A background check (including a criminal records check and fingerprinting) must be satisfactorily completed before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
MANDATED REPORTER: The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment.
DESIGNATED POSITION: This position is a designated position in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
ELIGIBILITY TO WORK: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.
Equal Opportunity Employer/Minorities/Females/Veterans/Individuals with a Disability
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Located in Vallejo, California, The California Maritime Academy (Cal Maritime) is a unique and specialized campus of the 23-campus California State University (CSU) system. We are one of only seven degree-granting maritime academies in the United States ? and the only one on the West Coast.