This full-time, non-exempt position reports to the Director, Communications Creative Services. The Communications Creative Services team is one of the donor and alumni service groups that partner with frontline colleagues to create materials and services in support of central and University-wide Alumni Affairs and Development (AA&D) objectives.
This position requires mastery of grammar and style, keen attention to detail, and the ability to thrive in a highly matrixed, deadline-driven environment. Day-to-day duties include copyediting, proofreading, and fact-checking of print and digital content. The copyeditor collaborates with writers, project managers, and designers to ensure that the Communications team and its partners consistently produce top-quality content that supports AA&D's fundraising and alumni engagement activities.
DUTIES AND RESPONSIBILITIES
Copyedit, proofread, and fact-check materials, including giving lists, annual reports, broadcast email text, event invitations and programs, fact sheets, long-form narrative pieces, newsletters, magazine inserts, proposals, marketing materials, reunion materials, donor- and alumni-focused stories, and other print and digital collateral produced by the Communications team.
Ensure that all written materials conform to editorial style standards, using The Chicago Manual of Style. Adapt and master higher-education and Harvard-specific styles as outlined in the AA&D Style Guide. Periodically update the AA&D Style Guide and communicate changes to AA&D colleagues. Participate in training sessions on style and grammar for teams within AA&D as requested.
Implement and adhere to version-control procedures, and edit proficiently in Microsoft Word, Google Docs, and other electronic files.
Use the Advance alumni database to check names and degrees.
Suggest and initiate process improvements as warranted.
Demonstrate proficiency in navigating internal and external research services for fact checking and content gathering.
If necessary, oversee coordinating of freelance copyeditors, including onboarding and directing workflow.
The items above represent the most significant responsibilities of the position. They do not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.
Please include a cover letter with your application.
Skills testing may be a component of the interview process for this position.
The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts.
Harvard University Benefits Package Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year. Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
Minimum two years of related experience.
Deep knowledge of The Chicago Manual of Style and the ability to learn and apply AA&D style.
Solid computer skills in PC and Mac environments, with the ability to master new digital tools, software applications, and technologies in database management and content-management systems.
Proficiency in Microsoft Office and on-screen editing in Word, PowerPoint, and Excel. Experience with content-management systems. Accurate and efficient word-processing skills required.
College degree from an accredited institution strongly preferred.
Ability to seamlessly balance exceptional standards of quality with efficiency and speed.
Must enjoy serving colleagues and internal clients as an individual contributor and as a collaborative team player.
Familiarity with Adobe InDesign, Keynote, Quickbase, Basecamp, Workfront, or other equivalent applications and project management systems.
Must be detail oriented and able to prioritize work.
Ability to complete assignments in a timely manner, working independently with minimum supervision, as well as collaboratively on a team. Comfortable being a self-starter.
Familiarity with databases helpful.
Must be focused, motivated to learn, and flexible when encountering change.
Must have excellent customer-service and interpersonal skills and must take the initiative and maintain a strong work ethic at all times.
Must maintain a professional demeanor and be able to develop excellent relationships with members of the University community.
Must be professional, confidential, honest, and reliable. This position requires discretion in the handling of confidential and sensitive information.
Personal knowledge and experience with social media required.
Knowledge of fundraising in a nonprofit setting helpful.
Sense of humor appreciated.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 45990BR
About Harvard University
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.