Reporting to the Campus and Student Life (CSL) Director of Human Resources, the Assistant Director of Human Resources will work with CSL leaders and departmental HR partners on strategic initiatives, communication of policies, talent acquisition, employee and labor relations, data analysis and consultation. The Assistant Director will work closely with the Director to review, determine, and implement best practices in facilitating the human resources goals and priorities for CSL. Responsibilities are varied and complex requiring a high degree of confidentiality, discretion, independent judgment, and initiative.
Human Resource Strategy:
Serve as principal aide and key adviser to the Director of Human Resources.
Collaborate with the director and departmental leadership on organizational strategy and emerging staff needs.
Partner with departmental leadership on organizational design, succession planning, change management, improvements and transition activities.
Assess career growth and talent needs of the CSL departments, help to determine where promotional opportunities exist, assist in the facilitation of annual strategic planning, performance management and goal-setting processes.
Strategize and share methods for departmental leaders to establish and sustain a positive work environment that enables employees to learn, grow and succeed.
Serve as an advocate for and recommend changes to HR policies, procedures and practices as well as communicate policy updates.
Coach and guide CSL departmental leadership and Human Resource Business Partners around various human resource matters.
Represent the director in various settings across CSL and the larger University at meetings and in directed communications.
Design and deliver practices that attract and develop high-potential, diverse talent.
Collaborate with CSL departmental leadership to draft job descriptions and evaluation criteria, review/update job postings to ensure alignment of objectives and budget.
Manage application materials, answer complex inquiries, complete candidate screening, facilitate interview, conduct feedback calibration and deliver communications between candidate and department.
Complete pre-hire steps necessary to onboard a new employee.
Standardize onboarding and exiting processes for staff across CSL.
Employee and Labor Relations:
Lead complaint investigations, work in concert with Employee and Labor Relations (ELR) or escalate to the Office of Equal Opportunity Programs when appropriate.
Act as a neutral party in fact-finding and ensure confidentiality, accuracy ad timeliness to employees involved.
Advise on severance agreements/negotiations, conduct exit interviews for voluntary resignations, consult with ELR to assist with risk mitigation or other concerns.
Serve as an active participant in union contract negotiations, address grievances, and advise managers on appropriate corrective action.
Analysis & Consultation:
Serve as a human resources partner for CSL departments without a dedicated resource.
Execute processes in Workday and monitor processes for staff.
Review base pay level of competitiveness on regular basis, create short and longer term pay plans to ensure base pay aligns with external market data and internal peer data.
Complete alignment reviews and make recommendations surrounding merit, equity adjustments and lump sum awards.
Analyze data from strategic perspective, as well as for compliance with applicable laws and University policies for current and former employees.
Audit data to ensure integrity and data protection standards are met.
Ensure accuracy of records and processes in accordance University policies and practices.
Develop & improve access to data, reports and metrics to enable managers to make effective decisions.
Foster partnership and collaboration
Celebrate diversity and inclusion
Demonstrate strategic agility
Exhibit business acumen and organizational astuteness
Communicate effectively and with influence
Display emotional intelligence
Education, Experience or Certifications:
Bachelor's degree required.
SHRM certification preferred.
A minimum of four years of experience in the human resources profession required.
Experience in higher education or nonprofit environments preferred.
Staffing and Recruitment experience required.
Labor Relations experience strongly preferred.
Organization design and development experience preferred.
Change management experience preferred.
Excellent verbal and written communication skills required.
Excellent interpersonal skills required.
Excellent customer service skills required.
Analytical skills required.
Ability to maintain confidentiality required.
Ability to work on multiple projects simultaneously, set priorities, and meet deadlines required.
Knowledge of Microsoft Office required.
Ability to develop and maintain collaborative relationships with diverse constituencies required.
Demonstrated experience working with human resources information systems (HRIS) and applicant tracking systems required.Experience with Workday HRIS preferred.
Working knowledge of relevant federal, state, and municipal employment laws and regulations (including those related to EEO/AA; FLSA; FMLA; ADA; and OSHA) required.
(NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Internal Number: JR02320
About University of Chicago
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.