Coordinator, Advancement Services in the External Relations and Development department
July 28, 2018
New York, New York
Advertised Summary Job Description: Reporting to the Assistant Director, the Coordinator works with the Donor and Prospect Relations unit of the Advancement Services team. The Coordinator produces and tracks written stewardship materials, including various dean's correspondence and acknowledgements as well as reports detailing stewardship activity. S/he works closely with the Assistant Director of Advancement Services and contributes to the delivery of annual mass gift reporting projects, providing assistance for occasional donor stewardship events and other initiatives. In all relevant areas, the Coordinator will be expected to analyze, evaluate, and find innovative ways to improve processes and procedures. This individual will meet core and partnership values of teamwork, integrity, accountability, and respect.
1.Manages mass and personalized acknowledgements for various Annual Fund and major gift contributions. Create other gift acknowledgements and correspondence on behalf of the Dean and other External Relations officers.
2.Analyze, evaluate, and find innovative ways to improve processes and procedures and identify opportunities for possible synergies with other departments.
3.Works on the timely creation and delivery of the annual stewardship reporting to all fellowship and scholarship donors, as well as the semi-annual reporting to Manhattanville donors. Works with the Assistant Director on other programs of reporting as needed.
4.Manage, record and track all stewardship activity in the appropriate systems ensuring its accuracy and will follow up as needed.
5.As part of the Advancement Services team, provides staffing for occasional stewardship events.
6.Perform related duties and undertake special projects as assigned.
General Minimum Qualifications: Bachelor's degree and/ or its equivalent required. 0-2 years' related experience required.
Additional Specific Minimum Qualifications: The successful candidate must demonstrate superior writing and editing skills, creativity, and the ability to work autonomously and collaboratively in a fast-paced, team environment. Must demonstrate tact, diplomacy, good judgment, problem-solving skills, and a strong attention to detail. Advanced knowledge of all basic Microsoft Office applications required and expertise with Publisher and InDesign is a plus; ability in database management essential. Some evening and weekend hours are required. Candidates chosen for interviews will be asked to submit writing samples and references.
Preferred Qualifications: One to two years related experience preferred, ideally in an academic or nonprofit setting.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_170966
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.