Contracts and Grants Post-Award Analyst II (ADM1811.18)
Palo Alto Veterans Institute for Research (PAVIR)
July 27, 2018
Palo Alto, California
The Palo Alto Veterans Institute for Research (PAVIR) is seeking a Post-Award Analyst who will work under minimal supervision to manage post award activities on grants and contracts, both routine and complex. The Post-Award Analyst will independently provide comprehensive post-award service to Principal Investigators (PI’s).
The focus in this position and at PAVIR overall is more on grants administration, rather than contracts. We are seeking job applicants who are either interested in converting their contracting experience or have experience in grant administration to be effective as an Analyst, drawing from the experience they have. The hiring manager strongly encourages job applicants to submit a cover letter when they apply for this position.
PAVIR, located on the premises of the VA Hospital in Palo Alto, is a mid-size nonprofit foundation, closely connected with the VA and Stanford University. We are a nimble organization, offering ongoing training, opportunities for growth, generous benefits, great work-life balance, as well as friendly, close-knit, and supportive environment. At PAVIR we work with more than 160 uniquely talented medical scientists across a broad spectrum of research areas. We recruit talented employees who believe in making a difference in the lives of others through innovative research.
This is a regular, full time (40 hrs/wk), exempt position.
PAVIR is affiliated with the Veterans Affairs Palo Alto Health Care System (VAPAHCS). As a condition of employment, all PAVIR employees are required to have an approved appointment with VAPAHCS and complete a background check.
Perform timely, compliant, high quality post-award administration:
Review monthly PI statements
Set up new budgets in Solomon software as needed
Monitor spending on an ongoing and regular basis
Prepare projections and forecasts identifying any areas needing update
Review and approve requisitions/purchase orders and personnel requests assuring availability of funds and appropriateness of expenditures in accordance with sponsor, PAVIR and VA policies and regulations
Monitor effort certification for accuracy and timeliness
Prepare timely submission of scientific and financial progress reports to sponsors
Review files for post-award after hand-off from pre-award
Interpret sponsor requirements and incorporate with understanding of VA and PAVIR policies
Review, understand and be able to communicate the need for sponsor’s prior approval processes
Implement internal compliance requirements, including VA compliance
Perform PAVIR processes for data input and file maintenance
Communicate with internal and external parties:
Communicate status updates and work flow needs intra- and inter-departmentally
Communicate with PIs monthly or more frequently as needed to review PI portfolio including:
Liaise between PI and sponsor or subrecipients to obtain needed approvals
Initiate, amend, and terminate subaward agreements and personnel agreements
Assist with other tasks as assigned
Participate in department activities and process improvement activities, as well as policy development.
May be assigned a lead role in moderate complexity work groups.
Maintain internal post-award process, including accurate qualitative and financial data input and data maintenance.
Contribute and help maintain Standard Operating Procedures for department and position.
Required: B.A./B.S. degree (or equivalent combination of education and experience);
Desired: B.A./B.S. degree in business, finance, accounting, or Research Administration.
LICENSE / CERTIFICATION:
Desired: CRA certification desired;
Required: 3+ years of work experience in research administration involving interactions with individuals at all levels; experience providing customer service.
Desired: 2+ years of Federal post award administration in medical research environments, including NIH and DOD funding.
Knowledge / Skills / Abilities:
Comprehensive knowledge in areas of Post-Award Grants Management
Experience creating, reviewing and interpreting financial project reports of moderate scope and complexity
Demonstrated ability to work with both detailed and broad guidance, seeking out answers using available resources
Demonstrated ability to analyze complex and/or ambiguous situations, identify workable solutions and their potential outcomes;
Must have good judgment and decision-making skills
Strong initiative in resolving problems and developing and implementing solutions, under the guidance of Manager
Demonstrated ability to effectively balance customer service with regulatory compliance
Strong verbal and written communication skills
Excellent interpersonal and organizational skills; must be proactive and flexible
Experience managing multiple priorities and ability to know when to ask for help when prioritizing in a deadline-driven environment
Ability to learn spreadsheet and database software in financial analysis, fiscal management, and financial reports
Ability to communicate and work effectively and collegially in a team environment
Demonstrated commitment to excellence in customer service and performance
Knowledge of sponsored-project related compliance, including knowledge of federal regulations, such as Uniform Guidance and NIH grants policy statement
Federal and non-federal grants administration knowledge
Experience working in a professional research environment
Experience submitting proposals to a large number of diverse external funding sources
Environmental Conditions / Physical Demands:
Physical: Frequently sit for long periods of time to perform desk based computer tasks. Occasionally lift / carry / push / pull objects that weigh up to 10 lbs.
Environmental: Office environment
PAVIR engages in nonprofit medical research and works with sponsors and the Veterans Affairs Palo Alto Health Care System (VAPAHCS) in administering funds for conducting research to find new and improved ways to combat human disease and help people with disabilities. Please refer to our website for additional information: www.pavir.org
PAVIR is pleased to be an Equal Opportunity Employer. Minorities, Women, Veterans, and Individuals with a Disability are encouraged to apply. We welcome and encourage diversity in the workplace regardless of race, color, religion, age, gender, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need special assistance or an accommodation to apply for a posted position, please contact firstname.lastname@example.org - Human Resources department.
About Palo Alto Veterans Institute for Research (PAVIR)
The Palo Alto Veterans Institute for Research (PAVIR) engages in nonprofit medical research and works with sponsors and the Veterans Affairs Palo Alto Health Care System (VAPAHCS) in administering funds for conducting research to find new and improved ways to combat human disease and help people with disabilities. Please refer to our website for additional information: www.pavir.org