The Program Manager for Civic Engagement will provide coordination and student advising for many aspects of the civic engagement program for Wellesley College. Reporting to the Program Director for Civic Engagement, this position plays a key role in administering many of the crucial day-to-day activities of the civic engagement program and supporting students as they consider, participate in and grow from various civic engagement experiences. In coordination with the Program Director for Civic Engagement, this position will administer Alternative Breaks, program logistics and communications (including the civic engagement Federal Work-Study for program, transportation program and civic engagement grants program), and civic engagement events at Wellesley, including monthly Day to Make a Difference events. The Program Manager will also work with a team of student Fellows and Coordinators in the planning and execution of civic engagement activities.
Alternative Breaks: Advise the Alternative Breaks Ministrare Fellow Recruit, select , train, mentor and supervise Alternative Break student leaders ensuring strong coordination of planning, events and reflection activities Oversee recruitment of student participants in the Alternative Breaks program, ensuring a diverse, committed and open-minded group of participants In collaboration with the Program Director for Civic Engagement, develop and maintain policies, resources and procedures relevant to the Alternative Breaks program In collaboration with the Program Director for Civic Engagement, oversee the Alternative Breaks budget including reviewing and approving student financial assistance requests and processing fund allocations and reimbursements for Alternative Breaks In collaboration with the Program Director for Civic Engagement, student leaders and the College Career Mentors, develop learning objectives and reflection exercises for Alternative Breaks participants Work with student leaders in the planning for all logistical aspects of the Alternative Breaks program, including communication with sites, organization of transportation, meals and housing, development of emergency procedures and communication with and orientation of attendees. Participate in and serve as staff advisor for at least two one-week-long Alternative Breaks trips per academic year
Logistics and Communications: Advise the Logistics and Communications Ministrare Fellow Manage the Federal Work-Study program in collaboration with the Student Financial Services office ensuring students complete necessary paperwork and select approved organizations Manage the Sed Ministrare Grants, Beha and Katharine Timberman Wright project grants, providing students with small amounts of assistance for student projects, including the promotion, advising, selection and post-service reporting of students interested in those grants Manage Transportation program for students participating in community engagement projects, including student drivers Manage reservation and use procedures for a fleet of vans and facilitate timely reimbursements for students who require public transportation to participate in community engagement activities Communicate policies and expectations related to the transportation program to student volunteers and confirm student compliance with those policies Coordinate and collaborate with College’s Risk and Liability Officer, campus police and campus motor pool representatives in support of the community engagement transportation program
Student Groups & Programs: Advise the Wellesley Partnerships Ministrare Fellow Advise student groups that express interest in service projects Serve as a Tanner Conference Advisor to students when appropriate Represent the Civic Engagement program at campus events like the Student Org fair or First-Year Orientation Resource Fair, when appropriate Oversee logistical preparation for, promotion of and coordination of monthly Day to Make a Difference programs Recruit, select and train student site leaders for Day to Make a Difference events Manage the development, organization and execution of events for various campus communities, acting as the point of contact for events and, when appropriate, their coordinator Act as a resource to student organizations seeking funding and partnership with the civic engagement program Serve as a consultant for students or student groups interested in planning short-term service projects In coordination with Program Director of Civic Engagement, coordinate and facilitate training for students prior to any projects or programs Provide support for the Lumpkin Summer Service-Learning Institute
Student Advising: Provide timely, clear and constructive guidance to students interested in various aspects of the community engagement program in writing, in one-on-one appointments, in groups and in info sessions In collaboration with the Program Director for Civic Engagement and in partnership with the College Career Mentors, develop learning goals, reflection resources and other advising protocol and objectives that support student growth in the context of the community engagement program and the larger goals of the Exploration and Experiential Learning team. In collaboration with the Program Director for Civic Engagement and the Marketing and Digital Media Manager, develop and distribute written resources for students who wish to participate in civic engagement opportunities Act as a supervisor and mentor to civic engagement program student leaders, monitoring and offering feedback on their professional performance, while providing opportunities and experiences that support their own development and professional growth Work with students to ensure reporting of service and learning outcomes and recording of service activities and hours
Note: This is a full-time one-year term appointment, with the possibility of extension
Education: 1-3 years relevant experience in education, community engagement, service-learning, or the nonprofit sector with a focus on youth development or education AND Bachelor’s degree OR Master’s degree in Higher Education, College Student Personnel, or other relevant advanced degree
Experience: Previous experience advising students Experience in organizing and executing programs, events and resources geared towards a student audience, including training and facilitation Broad knowledge of and commitment to service-learning, civic engagement, student development, and career development Experience in working closely with students, community partners and campus partners Experience creating and implementing programs, events, and webinars Willingness to work some evening and weekend hours Qualified candidates are able to work independently and in a team within a culturally diverse environment; are aware of new technologies and trends; and demonstrate excellent interpersonal and communication skills.
Skills/Abilities: Excellent interpersonal communication skills (oral and written) High level of maturity and emotional intelligence Detail-oriented and able to execute programs and events Ability to write clear, concise material targeted to various student audiences Ability to connect with students and colleagues in a relational manner; able to build trust and facilitate learning and communication Ability to assess and shift priorities and adapt to a rapidly changing environment, including the ability to multitask effectively and efficiently with strong systems of organization Ability to simultaneously maintain a broad perspective on the goals of the community engagement program and focus on successful completion specific details and tasks Ability to maintain confidentiality, exercise sound judgment and act with discretion
Wellesley is known for the excellence of its education, the beauty of its setting, its gifted faculty, and the uniqueness of its campus culture. But most of all, Wellesley is known for the thousands of accomplished, thoughtful women it has sent out into the world for over 100 years women who are committed to making a difference. Every year, some 2,400 of the world's top undergraduate women are challenged to exceed their own highest personal and intellectual expectations. The mastery Wellesley graduates demonstrate across the professional and vocational spectrum, and the influence they wield, whether in their own communities or on the world stage is testament to a singularly empowering undergraduate experience. Wellesley's lively academic community places a high value on rigorous, probing inquiry, and creative, cross-discipline thinking. Its collaborative approach to scholarship encourages students to question, debate, and refine their points of view, not only with each other, but with our world-class faculty, often by working directly with them on groundbreaking projects. A Wellesley education fosters the highest standard of readiness for the real world in its graduates, in terms... of ability to think, act, and contribute meaningfully and effectively in their chosen areas of interest.