Greet and welcome guests as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Ensure reception area is tidy and presentable, with all necessary stationery and material
Maintain office security by following safety procedures and controlling access via the reception desk
Order office supplies and keep inventory of stock
Update calendars and schedule meetings
Keep updated records of office expenses and costs
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Assist Executive Director and Associate Executive Director:
Perform administrative duties in support of the Executive Director and National Associate Executive Director.
Provide administrative support to the ABOTA National Executive Committee, including preparing meeting materials.
Maintain the Executive Committee Handbook.
Calendar Executive Committee and Trustees Meetings as required.
Prepare appropriate correspondence related to Executive Committee members and past presidents.
Maintain adequate inventory of publications, including Voir Dire magazines, National Membership Rosters and various publications related to ABOTA National and the ABOTA Foundation.
Provide administrative support to various National Committees on an as needed basis.
Create and maintain accurate and efficient filing systems.
Assist with various comprehensive databases and sub-databases including, but not limited to, the National membership database and Foundation donor database.
Assist or compose routine correspondence, including but not limited to: memorandums, letters, announcements, e-updates and reports.
Answers member and non-member questions with accuracy and efficiency.
Assist with various mailings including but not limited to: e-announcements, newsletters, rosters, and membership information.
Performs various administrative duties during National ABOTA events.
Performs any and all other duties as may be considered necessary and appropriate by the Executive Director.
Comprehensive work experience in performing diverse receptionist/administrative duties with preference given to work experience in a membership based professional and/or trade association
A thorough working knowledge of:
All Microsoft Office applications
Mail merges from electronic files
Website and desktop publishing skills helpful.
The ability to work with a diverse group of volunteers, staff, and vendors in the timely and professional completion of day-to-day responsibilities and other responsibilities as may be assigned
The ability to deal professionally and effectively with stressful situations and demanding people
The ability to quickly identify and comprehend issues germane to ABOTA’s mission
The ability to perform certain physical tasks including, but not limited to, the lifting of file and shipping boxes, etc.
Strong organization skills and attention to detail
Strong verbal and written communication skills
Experience in managing client/customer relationships.
To apply please submit a cover letter and resume to firstname.lastname@example.org.
About American Board of Trial Advocates
The American Board of Trial Advocates (ABOTA) is a national association of experienced trial lawyers and judges. ABOTA and its members are dedicated to the preservation and promotion of the civil jury trial right provided by the 7th Amendment to our United States Constitution.
The Foundation of ABOTA is an affiliated charitable entity, the mission of which is to support the purposes of ABOTA through education and research.
ABOTA membership approximates 7,600 lawyers and judges spread among all 50 States in 96 Chapters and the District of Columbia. The headquarters for the ABOTA National Office and the ABOTA Foundation are located in Dallas, Texas.