<p>POSITION DESCRIPTION<br />MINNESOTA COUNCIL ON ECONOMIC EDUCATION<br />DEPARTMENT OF APPLIED ECONOMICS, UNIVERSITY OF MINNESOTA, TWIN CITIES<br /><br />Title: Administrative Support Specialist<br />Job Class: Program Specialist (1897)<br />Supervisor: Executive Director<br /><br />OVERVIEW: The Minnesota Council on Economic Education (MCEE) is an entrepreneurial non-profit organization (501c3) housed in the Department of Applied Economics at the University of Minnesota, Twin Cities. The mission of MCEE is to equip Minnesotans with the economic and personal financial understanding needed to succeed in today’s complex economy. MCEE accomplishes its mission by developing and delivering professional development courses and workshops for K-12 teachers, providing direct programs to K-12 students, and working with community agencies in personal finance education for adults in diverse populations. For more information about MCEE, please visit http://www.mcee.umn.edu/.<br /><br />This position provides administrative support for MCEE’s education outreach endeavors in the areas of data and content management, program delivery, grant writing and fundraising, and financial reporting and bookkeeping. The position also provides support for MCEE’s general administration and its Executive Director.<br /><br />KEY RESPONSIBILITIES:<br /><br />1. Administrative Support for Executive Director (30%)<br />Manage calendar, create and send correspondence, conduct information searches and other support responsibilities as assigned. Advise on administrative procedures and suggest process improvements to increase efficiency.<br /><br />2. Grant and Fundraising Support (20%)<br />• Track development calendars for proposal, report, and solicitation deadlines.<br />• Track and summarize program outcomes and statistics to facilitate submissions of proposals, reports and solicitations.<br />• Manage donor tracking and acknowledgements, including the creation and mailing of thank you letters for all contributions. Double-verify all contributions quarterly.<br />• Track Board member contributions on a calendar year basis and on a fiscal year basis, and generate reports and communicate with Board members as requested.<br />• Plan and execute fiscal-year-end and calendar-year-end fundraising mail solicitations.<br />• Proof proposals, reports, solicitation letters and other documents as requested.<br />• Review proposals and reports for accuracy and clarity as requested.<br />• Assist with research through funder databases and online search and review of foundation, corporation and government funding opportunities and alignment</p><p>3. Data and Content Support (18%)<br />• Maintain MCEE program participant database and email marketing database.<br />• Maintain MCEE donor database – GiftWorks.<br />• Maintain MCEE Board database, including Board directory, committee assignments, labels, envelopes and Board tent cards.<br />• Maintain MCEE Listserv lists.<br />• Maintain MCEE Canvas course sites.<br />• Support general website update and maintenance.<br /><br />4. Program Support (12%)<br />• Create and print name tags, tent cards, signage and other materials for programs and events.<br />• Process requests for course/workshop/event materials and information.<br />• Arrange logistics for programs and events as requested, including ordering food and reserving rooms.<br />• Manage MCEE inventory of supplies and program materials, including ordering supplies when needed.<br />• Management procurements from UMarket, U Bookstores, and outside vendors.<br />• Assist with creating and maintaining annual calendar of program delivery.<br />• Assist with recruiting teacher and student participants for programs.<br />• Prepare instructor contracts and assist with execution.<br /><br />5. Financial Reporting and Bookkeeping Support (10%)<br />• Initiate and implement donor gift and check deposit procedure per internal protocol.<br />• Create, manage, and maintain a file system for working with external auditors and Propel Nonprofits (MCEE’s financial service provider).<br />• Assist with annual audit and IRS 990. Provide the auditor with the requested documents during pre-audit and field work in the office and during 990 preparation.<br />• Serve as staff lead for Propel Nonprofits, submitting the required financial documents.<br />• Reconcile program financials with Propel Nonprofits monthly.<br />• Reconcile individual and institution contributions with Propel Nonprofits quarterly.<br /><br />6. General Administrative Support (10%)<br />• Serve as first response for online and phone inquiries, and maintain email@example.com email address.<br />• Manage collection and distribution of incoming and outgoing mail.<br />• Maintain MCEE common filling systems.<br />• Maintain MCEE common area on a daily basis for a “guest-ready” office environment.<br />• Coordinate and arrange for facility and logistics of MCEE quarterly Board meetings. Attend and take minutes of the Board meetings.<br />• Provide logistic support for Board meetings and take minutes.<br />• Assist with the production and distribution of MCEE publications (e.g., annual report and event brochures).<br />• Assist with the Charities Review Process (once every three years).<br /><br />7. Workflow and Teamwork (5%)<br />Accept, prioritize and complete assignments for a work group. Coordinate work schedule and vacation time with other staff members to provide office coverage. Occasional evening and weekend work is expected (approximately, five to seven times per year). Other work-related duties may be assigned.<br /><br />SALARY AND BENEFITS: Hourly Salary Range: $17.31 - $29.10 - Salary is competitive and commensurate with experience and qualifications. </p><p>Fringe benefits include employee health, dental, social security, retirement, and opportunities for promotion and professional development. University of Minnesota employees are eligible for tuition scholarships from 75-100% for undergraduate, graduate, and professional programs.<br /><br />STARTING DATE: Negotiable upon offer, but no later than September 1, 2018<br /> </p>
<div><strong>REQUIRED QUALIFICATIONS: </strong></div><div>High school diploma/GED and five years of related experience to include project management. Post-secondary education may substitute for up to two years of experience.<br /><br /><strong>DESIRED QUALIFICATIONS: </strong></div><div>Skilled at effectively balancing multiple tasks and working independently to meet deadlines.</div><div>Ability in attention to details.</div><div>Willingness to propose innovative solutions to strengthen outcomes.</div><div>Affinity for navigating new and changing technology.</div><div>Experience in data management, event planning, and report writing.</div><div>Excellent writing skills.</div><div>Motivation to grow within role and organization.</div>
Internal Number: 324924
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.