Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity â of culture, thinking, learning and leading â is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbiltâs mission is to advance health and wellness through preeminent programs in patient care, education, and research.
Monroe Carell Jr. Children's Hospital at Vanderbilt is one of the nation's leading children's hospitals. We treat and help prevent all health issues ranging from colds and broken bones to heart disease and cancer.
The world-class facilities at Children's Hospital are a testament to our community's dedication to the health of children. Constructed in 2004 and expanded in 2012, our 271-bed hospital is a child-friendly place built on the science of healing.
A building alone does not make a great hospital. Our exceptional medical teams and the generous support of people like you enable us to provide every child who comes to us with the hope of improved health. Children's Hospital is a nonprofit facility. No child who needs our services is denied care on the basis of limited ability to pay.
Many of our doctors and surgeons are nationally recognized researchers who are finding new ways to cure and prevent childhood diseases. Their work preventing and treating premature birth, cancer, heart disease, spina bifida, and many other conditions is an investment in the future. We are at an important crossroads in child health. Our commitment to research and advocacy positions us to bring the promise of good health to children and families in our community and to share that hope with the world.
Performs administrative and business support related duties of a complex nature in support of an area with minimal guidance.
1. General Administrative Support:
Support multiple faculty including calendar management, expense reimbursement in the Concur system, complete reappointment & credentialing documentation and other administrative requests as needed
Screen and direct calls from main Neonatology phone line
Secure registrations and pay for lodging for attendings who are working off-site
Compile eProcurement orders and inventory office supplies regularly.
Update Division calendar and contact sheet for Faculty and staff to promote steady and accurate flow of information.
Set-up and take down catering at weekly departmental meetings.
Maintain inventory of keys for the division offices
2. Project Management/ Educational Program Support
Oversee the CME Attendance Tracking system for RSS Activities essentially, to efficiently manage audit situations
Coordinate with the CME office to ensure proper procedures are in place inside the division
Conduct all administrative duties of CME RSS activities including: Core Curriculum, MM&I, Clinical Case, and Journal Club
Annual Neonatal Symposium Coordinator
Track spending and assist with budget planning
Coordinate CME application and compliance
Coordinate preferred travel arrangements with Guest speakers
Keep track of Symposium cost center balance when making large purchases
Accounts Payable to all vendors relating to the conference
Gather registrations and deposit fees for Symposium
Annual Neonatal Symposium: Assist in all aspects of planning; travel, catering, AV, speaker dinners
Plan monthly meetings for the planning committee
3. Financial and budgetary responsibilities
Conduct and assist Lead AA in collecting ledger review documentation
File grant paperwork respectively with each system ordered and keep detailed record
Work closely with Disbursements office to ensure payments are made
Settle discrepancies with payments through careful examination and brought to supervisorâs attention before follow through.
Deposit any cash or checks received in the division (gifts, registrations, etc.)
High School Diploma or GED (or equivalent experience) and 4 years relevant experience
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology (Bill Wilkerson Center), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training
Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.
Becker's Hospital Review: one of the "100 Greatest Hospitals in America"
The Leapfrog Group: grade "A" in Hospital Safety Score
National Institutes of Health: among the top 10 grant awardees for medical research in the US
Magnet Recognition Program: Vanderbilt nurses are the only group honored in Tennessee
Nashville Business Journal: Middle Tennessee's healthiest employer
American Hospital Association: among the 100 "Most Wired" medical systems in the US
Vanderbilt University Medical Center is a comprehensive health care facility dedicated to patient care, research, and biomedical education. Our reputation for excellence in these areas has made us a major center for patient referrals from throughout the Mid-South. Each year, people throughout Tennessee and the Southeast choose Vanderbilt University Medical Center for their health care because of our leadership in medical science and our dedication to treating patients with dignity and compassion.The mission of Vanderbilt University Medical Center is to advance health and wellness through preeminent programs in patient care, education, and research.