Position Description: The Events and Partnerships Manager is responsible for both the day-to-day project management and full-scale production of FamilyFarmed’s various program-driven and fundraising events, most notably the annual Good Food EXPO and the Good Food Financing & Innovation Conference. The Events and Partnerships Manager will report to the Director of Operations & Development, collaborate with internal staff and oversee consultants and volunteers.
Duties and Responsibilities:
Event Planning and Management
Oversee and facilitate all aspects of meeting planning including venue selection, vendor management, event registration, marketing, onsite staffing and post-event reporting
Work with program leadership to develop and finalize work plans, timelines and budgets for Good Food events (lectures, workshops, dinners, fundraisers, etc.) as well as the annual Good Food Festival and Conference
Manage day-to-day event life cycles, including definition/initiation, planning/design, execution, monitoring/control and completion/closing
Evaluate, source and negotiate with event vendors, suppliers, venues, and other event-related resources
Seek, develop and maintain strong working relationships with current and future consultants, partners and sponsors
Manage event workflow in collaboration with event team members
Support the creation and implementation of event outreach, public relations and marketing plans
Facilitate and support program development and recruitment
Coordinate activities prior to, after and onsite at events, serving as a primary point of contact for all stakeholders
Maintain complete and accurate event paper and electronic files, including supporting documentation for project financials
Acknowledge event stakeholders and send timely thank-you letter
Corporate Partnerships & Event Sponsorships
Develop corporate partnership and event sponsorship packages in conjunction with the Director of Development
Steward existing event-related relationships
Secure new corporate and/or foundation relationships to support both programs and events
Work with Program and Operations staff to ensure partnership deliverables are met
Contribute to Corporate and Foundation support though prospecting and proposal writing
Contribute to continual movement of prospects through the pipeline – including prospect research, outreach, proposal writing, negotiation, gift closing, and stewardship
Work with events teams and Director of Development to ensure consistent and appropriate funder recognition in collateral, at events and in public forums, on social media and other public outreach
Skills, Training & Experience
Bachelor’s Degree in Communications, Public relations, Marketing, Event Management or related field supplemented by three to five (3 -5) years of related experience; or an equivalent combination of training and experience
Proven nonprofit event planning and execution experience for a variety of events
Advanced-level project management experience
Proven ability to manage multiple meetings, large-scale conferences and events simultaneously
Advanced-level experience with development, events, budgeting, reporting and evaluation
Extensive experience managing contractors and volunteers; skilled at managing groups and group dynamics
Successful relationship-building experience
Excellent writing, analytical, editing and proofreading skills with the ability to tailor communications to different audiences using various platforms
Extensive experience working with Chicagoland event vendors, spaces, and other event-related resources
Self-directed and self-motivated team player
Able to shift gears smoothly and maintain momentum on multiple projects
Comfortable with and proficient in public speaking
Aptitude to thrive in all aspects of job description and willingness to develop the skills, knowledge and abilities for continual performance improvement
Excellent customer service and people skills with a high degree of empathy and sensitivity
Advanced Microsoft Office Skills with an emphasis on Excel and Power Point
Ideal Candidate Would Also Posses:
Experience delivering on government- and/or grant-funded projects
Working knowledge of graphic design; ability to make light edits to customize collateral using existing branding elements
Certified Meeting Planner (CMP) or Certificate in Meeting Management (CMM)
Working knowledge of Customer Relationship Management systems & technology (CRM)
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, and filing cabinets. During scheduled events, the work environment characteristics described below are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and high, precarious places.
The employee is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, outside weather conditions, risk of electrical shock, and vibration.
The noise level in the work environment is usually moderate, but there will be cases where the noise level is loud to extremely loud.
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. During scheduled events, the physical demand characteristics described below are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is regularly required to stand; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.
The employee frequently is required to walk.
The employee is occasionally required to sit.
The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move more than 50 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Additional Salary Information:
Full-time, permanent, salaried, benefits-eligible, exempt status
Nonprofit-competitive compensation commensurate with experience and skill-level
Monday through Friday, 9:00 a.m. to 5:30 p.m., 40 hours per week, including occasional evenings and weekends with an expanded workload during scheduled event.
Equal Employment Opportunity/Affirmative Action
It is FamilyFarmed’s policy to provide employment, training, compensation, promotion and other conditions or opportunities of employment without regard to race, color, national origin, ancestry, citizenship, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, veteran status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity.
FamilyFarmed will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to race, color, national origin, ancestry, citizenship, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, veteran status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity. Such action shall include, but not be limited to, the following: employment, job classification, upgrading, promotion, demotion or transfer, recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for and quality of training.
To Apply: Please send a cover letter and resume with Events & Partnerships Manager in the subject line that details why you are the best candidate for this position to: employment@FamilyFarmed.org.
FamilyFarmed is a nonprofit organization committed to expanding the production, marketing and distribution of locally grown and responsibly produced food to enhance the social, economic and environmental health of our communities. Our goal is to increase local and sustainable/organic food sales in the region to create new jobs, sustainable economic development and rural revitalization through our primary function areas: Good Food EXPO, Farmer Training Program, Good Food Accelerator and Market Development.