ACCREDITATION COUNCIL FOR GRADUATE MEDICAL EDUCATION
The following describes the various aspects of the designated job. Some or all of these aspects may be changed over time, with or without notice, at the sole discretion of the Accreditation Council for Graduate Medical Education (ACGME).
Applicants must be currently authorized to work in the United States (US) on a full-time basis. The ACGME will not provide employment sponsorship for this position (e.g., H-1B Visa or other US employment authorization).
Title: Accounts Payable Analyst
Department: Department of Finance and Operations
Reports To: Senior Director, Finance
Work Schedule: Full-Time
The Accounts Payable Analyst works with the Senior Director, Finance to support the Department of Finance and Operations with payables and related accruals, cash disbursements, corporate card expense reporting, budgeting and reporting, and ad hoc analyses.
Primary Duties and Responsibilities
Manage payables and cash disbursements for the ACGME and ACGME-I:
Ensure accurate GL coding of invoices and expense reports, as well as compliance of expenses to policy.
Manage all aspects related to Accounts Payable batch and check processing in Great Plains.
Generate Accounts Payable reports, such as month-end aging.
Reconcile Accounts Payable and accrue for applicable invoices at month-end.
Manage prepaid expenses and related reconciliation.
Respond to internal and external customer inquiries, and provide training when needed.
Manage, maintain, and update ACGME vendor database as needed.
Serve as administrator of the Expense and Invoice modules of the Concur system.
Review and process monthly expense reports and vendor invoices, ensuring proper coding.
Coordinate Chase corporate card applications and cardholder management.
Process journal entries as relates to payables and cash disbursements.
Assist with travel reporting efforts.
Prepare and send out annual 1099 forms.
Compile Prepared by Client (PBC) requests and samples for auditors.
Prepare ad-hoc reports, supporting projects and other department deliverables.
Education, Knowledge, Skills, and Abilities
Bachelor’s degree in accounting or finance required.
Minimum three years of experience in finance and accounting operations required.
Three to five years of business experience highly desirable.
Experience with Concur expense and invoice system required.
Strong customer service skills required.
Well-developed written and verbal communications skills required.
Analytical and conceptual thinking skills and the ability to clearly communicate analysis and ideas required.
Experience with Great Plains accounting system or equivalent system strongly preferred.
Must be able to work with and interpret data to make and justify decisions.
Must have a comfortable familiarity with use of the Internet, web-based programs, and the Microsoft software applications of Outlook, Word, PowerPoint, and Excel.
Must be able to interact effectively with a wide range of staff members across the organization.
Position requires significant use of standard office equipment, such as a computer, keyboard, mouse, photo copier, fax machine, telephone, etc.
Much of the work of the Accounts Payable Analyst is done in the Chicago office of the ACGME with the typical physical demands of an office environment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
While performing the duties of this job, the Accounts Payable Analyst:
Will frequently be required to sit in meetings or at a computer for long periods of time.
Will be required to listen to, participate in, understand, record, and summarize complex discussions.
Will be required to review large quantities of hard copy and electronic written information, and to review the hard copy and electronic written work product of others.
May be required to travel throughout the US occasionally (less than four weeks per year).
An Equal Opportunity/Affirmative Action/Pro Disabled & Veteran Employer
About A C G M E
The Accreditation Council for Graduate Medical Education (ACGME) is a private, non-profit, professional organization responsible for the accreditation of nearly 9,000 residency education programs and about 700 institutions that sponsor these programs in the United States. Residency programs are responsible for educating over 116,000 resident physicians in 135 specialties and subspecialties. The ACGME's mission is to improve health care by assessing and advancing the quality of resident physicians’ education through exemplary accreditation.